Canon Imageprograf Ipf8300 User Guide
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Launching the Accounting ManagerThe procedure for launching the Accounting Manager is shown below. 1. Open the imagePROGRAF Status Monitor window. 2. Select Accounting in the Accounting menu. Or, open the Accounting sheet and click the Accounting button. Accounting Manager Main Window The Accounting Manager main window consists of a title bar, menu bar, toolbars, listed job selection area, job list area,totals area and status bar. Windows Software > Accounting >iPF8300Launching the Accounting Manager4423
Title BarThis displays the printer model, its serial number and the port number it is using. Menu Bar Allows you to select the menu options required for operation. Toolbars Provide tool buttons and pull-down menus for the main operations. Note• You can opt to either show or hide the toolbars in the View menu. Listed Job Selection Area You can use this area to select which job log is displayed. If you are using regular data acquisition, this area allows you to view the collective job logs for each specified period. For more information on how to select the job logs displayed, see Switching Between Displaying Jobs on Printer and Regularly Acquired Jobs →P.431 . Job List Area This area lists the details of acquired jobs. Windows Software > Accounting >Accounting Manager Main WindowiPF83004424
It displays a list of either the print jobs on the printers or the regularly acquired print jobs. The displayed information in- cludes the amounts of paper and ink consumed, the costs, the media type and the time taken for printing.Note• If the Unit Cost of Ink or Paper have not been set, **** is displayed in the Job Cost field. Totals Area Displays the total costs for the selected job and the amounts of paper and ink consumed. Note• If you are viewing regularly acquired print jobs, selecting a period on the left side of the window displays the total costs for that period and the amounts of paper and ink consumed. Windows Software > Accounting >iPF8300Accounting Manager Main Window4425
Status Bar Displays messages and other information. Accounting Manager Basic Procedures The first time you use the Accounting Manager, use the following procedures to configure the settings. 1. Configure unit costs, including the costs of ink and paper. For details of the unit cost settings, see Configuring Unit Costs in Accounting Manager →P.426. 2. Set options such as the units displayed. For details of the unit settings, see Configuring Units and Display Settings in Accounting Manager →P.430. 3. If you are using Regular Data Acquisition, configure the Regular Data Acquisition settings. For details of the Regular Data Acquisition settings, see Automatically Acquiring Print Job Logs at Regular Inter- vals →P.431 . 4. Specify the jobs to be listed. For details of how to select the job logs displayed, see Switching Between Displaying Jobs on Printer and Regu- larly Acquired Jobs →P.431 . This displays the required print job logs and lists the details. Configuring Unit Costs in Accounting Manager Select Unit Costs in the Settings menu to open the Unit Costs dialog box. Configure the unit cost settings in this dialog box. Note• When you select a job and then open the Unit Costs dialog box, items with unit costs that have not yet been configured for that job are shown highlighted. • Setting the Unit Cost for Ink→P.427 • Setting the Unit Cost for Paper →P.428 • Setting the Unit Cost for Items Other Than Ink and Paper →P.429 Windows Software > Accounting >Accounting Manager Basic ProceduresiPF83004426
Setting the Unit Cost for Ink Open the Ink sheet. Set the unit cost for ink in this sheet. To set the same unit cost for all the inks 1. Select the Use same price for all ink checkbox. 2. Enter the Tank Capacity and corresponding Price. 3. Click the OK button. Important•Your settings are not applied until you click the OK button. To set different unit costs for each ink color 1. Select the ink color to be costed. 2. Enter the Tank Capacity and corresponding Price. Windows Software > Accounting >iPF8300Setting the Unit Cost for Ink4427
3.Click the Overwrite button. 4. Repeat steps 1 to 3 for all the inks. 5. Click the OK button.Important•Your settings are not applied until you click the OK button. Setting the Unit Cost for Paper Open the Paper sheet. Set the unit cost for paper in this sheet. 1.Select a media type from the Media Type list. 2. Enter the Width and Length of the paper, and the Price per area for the configured width x height. 3. Click the Add button. To change the unit cost for a media type you have already set, click the Overwrite button. 4. Click the OK button. Windows Software > Accounting >Setting the Unit Cost for PaperiPF83004428
Important•Your settings are not applied until you click the OK button. Setting the Unit Cost for Items Other Than Ink and Paper Open the Other sheet. Use this sheet to set any price for items other than inks and paper. 1.Enter any name in the Name field. 2. Enter a value in Unit Cost. 3. Use Allocated to specify whether the costs are allocated as being incurred by the print job. 4. Click the Add button. To change the unit cost for a media type you have already set, click the Overwrite button. 5. Click the OK button. Note•You can set unit costs for up to 5 items. Windows Software > Accounting >iPF8300Setting the Unit Cost for Items Other Than Ink and Paper4429
Important•Your settings are not applied until you click the OK button. Configuring Units and Display Settings in Accounting Manager Select Units and Display in the Settings menu to open the Units and Display dialog box. Use this dialog box to configure the display settings. Date Display Format Use this option to select the display format for dates. "YYYY" indicates the year, "MM" the month and "DD" the day. Currency Unit Enter the currency unit. Enter a text string up to 3 characters long. 1000 Separator Use this option to select the symbol used as a separator in numbers. The symbol is inserted every 3 digits. Decimal Symbol Use this option to select the symbol used as a decimal point. Ink Consumed Use this option to select the unit used for ink consumption. Paper Width Use this to select the unit used for paper width. Windows Software > Accounting >Configuring Units and Display Settings in Accounting ManageriPF83004430
Paper Length Use this to select the unit used for paper length. Area Display Format Use this to select the unit used for paper area. Automatically Acquiring Print Job Logs at Regular Intervals This feature collects print job logs from the printer at regular intervals and saves the logs on your computer. 1. Select Regular Data Acquisition in the Settings menu. 2. Select Acquire print job logs regularly . 3. Click the OK button to close the dialog box. Note•Immediately after you configure Regular Data Acquisition, no print jobs are displayed. Wait a few moments and then select Refresh in the View menu to display the print jobs. • A maximum of 10,000 records are saved in a print job log. If this number is exceeded, jobs are deleted from the log starting from the oldest record. To save old data, it is recommended that you export the data as a CSV file. For details of how to export print job logs as CSV files, see Exporting Print Job Data as a CSV File →P.432 . Important•Print job log collection is not performed when Set./Adj. Menu-> Printer Info -> Show Job Log of the con- trol panel is Off. However, even if Show Job Log is set to Off, regularly acquired jobs that already have been retrieved at that time are displayed. Canceling Regular Print Job Log Acquisition You can use this procedure to cancel the regular acquisition of print job logs from printers. 1. Select Regular Data Acquisition in the Settings menu. 2. Uncheck the Acquire print job logs regularly option. 3. Click the OK button to close the dialog box. Switching Between Displaying Jobs on Printer and Regularly Acquired Jobs The print job logs displayed by the Status Monitor Accounting Manager contain two types of job: Jobs on Printer and Regu- larly Acquired Jobs. You can select whether to display Jobs on Printer or Regularly Acquired Jobs in the Listed Job Selection Area on the left side of the window. Windows Software > Accounting >iPF8300Automatically Acquiring Print Job Logs at Regular Intervals4431
Jobs on Printer This shows a list of the print jobs currently held on printers. You can change the number of jobs displayed per page using the Print Jobs Shown Per Page setting in the View menu or the toolbar. You can skip to a particular page using the Go to option in the View menu or the toolbar.Note•For printers with built-in hard disks, you can view up to 500 print jobs per printer. • For printers without built-in hard disks, you can view up to 32 print jobs per printer. However, only 10 jobs can be displayed if the printer is switched off. Regularly Acquired Jobs This shows a list of regularly acquired print jobs. To view all the jobs in a set period, specify the period using Period and then Starting Date (or Starting Day of Week or Starting Month ) in the View menu or the toolbar. For example, to view monthly job logs starting on the 1st of each month, set Period to Monthly and set Starting Date to 1. Note• Up to 10,000 regularly acquired jobs are displayed for each printer. Exporting Print Job Data as a CSV File You can export the collected print job data in the form of a CSV file by selecting Export Job Cost Data in the File menu. Note•You can also select Export Job Cost Data using the icon in the toolbar. Selected Jobs Exports the data for the selected print jobs in the job list as a CSV file. Note• You can select multiple jobs by holding down the Shift key or Ctrl key as you click the job names. Listed Jobs Exports the data for the print jobs currently displayed in the list as a CSV file. Showing Job Properties If you select a job in the job list and then select Show Job Properties in the File menu, the Job Properties dialog box appears, allowing you to check information such as detailed cost data. You can copy text-based information in this dialog box to the clipboard by clicking the Copy button. Windows Software > Accounting >Exporting Print Job Data as a CSV FileiPF83004432