Canon Imageclass Mf7460 User Guide

Sending Documents
4‑66

[FTP]: Select this protocol if you are sending 
documents to a computer running Sun 
Solaris 2.6 or later, Mac OS X, Internet 
Information Services 5.0 under Windows 
2000 Server, Internet Information Services 
5.1 under Windows XP Professional, Internet 
Information Services 6.0 under Windows 
2003 Server, Internet Information Services 7.0 
under Windows Vista, or Red Hat Linux 7.2.
[Windows (SMB)]: Select this protocol if 
you are sending documents to a computer 
running...

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Sending Documents

Registering Group Addresses
The Group Address feature enables you to create a group of up to 499 stored destinations 
as a single destination.
If you want to store a group address, the destinations must be stored beforehand, such as fax numbers, e‑mail 
addresses, and file server addresses.
Ô
1 Press  (Additional Functions).
2 
If a password has been set for the 
Address Book, enter the password using 
– (numeric keys), then press [OK] to 
enter the Address Book Settings menu....

Sending Documents
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7 
① Select the destinations to store in the 
group address.
②  Press [OK].
To cancel a selected destination, select the 
destination again to clear the check mark.
Press the alphanumeric keys (e.g., [ABC]) to 
display the individual keys for each letter or 
number. You can select a letter or number 
to restrict the displayed range of entries. 
Press [All] to return to the full address list.
If the desired destination is not displayed, 
press [▼] or [▲] to scroll to the desired...

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Sending Documents

Editing Address Details
You can change destination details as necessary.
Ô
1 Press  (Additional Functions).
2 
If a password has been set for the 
Address Book, enter the password using 
– (numeric keys), then press [OK] to 
enter the Address Book Settings menu. (See 
Chapter 8, “System Settings,” in the Reference 
Guide.)
3 
4 
① Select the destination to be changed.
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②  Press [Edit].
The current settings for the selected 
destination appear.
You cannot edit multiple...

Sending Documents
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6 
① If necessary, edit the address name.
②  Press [OK].
For instructions on setting fax numbers, 
see “Registering Fax Numbers ,” on p. 4‑58.
For instructions on setting 
e‑mail addresses, see “ Registering E‑Mail 
Addresses,” on p. 4‑61.
For instructions on setting I‑fax addresses, 
see “ Registering I‑Fax Addresses,” on 
p. 
4‑63.
For instructions on setting file server 
addresses, see “Registering File Server 
Addresses ,” on p. 4‑65.
For instructions on setting group...

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Sending Documents

Storing/Editing One-Touch Buttons
You can store up to 200 destinations in the one‑touch buttons. This section describes how 
to store/edit the destinations with the one ‑touch button feature.
If Language Switch in Common Settings is set to [On], the Host Name and File Path of the file server 
destination may not be displayed correctly, so you may not be able to refer to them.
Destinations stored in one‑touch buttons are also displayed in the Address Book.
Registering/Editing Fax...

Sending Documents
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5 
If you select a one‑touch button already 
storing a destination, skip this step.
6 
① Enter the recipient’s fax number (up to 120 
characters) using – (numeric keys), , 
and .
[Pause]: Press to insert a pause of several 
seconds in the fax number you are 
dialing. If you insert a pause within the 
fax number, the letter  is displayed 
between the numbers. If you insert a 
pause at the end of the fax number, the 
letter  appears. When dialing an 
overseas number, insert a pause...

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Sending Documents

9 
10 
① Select the type of call.
Select [Domestic] for dialing domestic 
(local) telephone numbers. Select [Long 
Distance (1)] if communication errors 
frequently occur when you make overseas 
calls (when the overseas telephone 
number is registered in the Address 
Book). If errors persist, try selecting [Long 
Distance (2)] or [Long Distance (3)].
②  Press [OK].
11 
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12 
①  Select [On] or [Off].
②  Press [OK].
13 
14 
15 
①  Enter a name for the recipient of the fax...

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The first character you enter for the name is 
used for sorting the destination list when you 
press keys, such as [ABC] and [DEF], on the 
Address Book screen.
16 
① Enter a name for the one‑touch button (up 
to 12 characters).
②  Press [OK].
17  Press [Done] repeatedly until 
the Send Basic Features screen 
appears.
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Sending Documents

Registering/Editing E-Mail AddressesÔ
1 Press  (Additional Functions).
2 
If a password has been set for the 
Address Book, enter the password using 
– (numeric keys), then press [OK] to 
enter the Address Book Settings menu. (See 
Chapter 8, “System Settings,” in the Reference 
Guide.)
3 
4 
① Select a one‑touch button to store or 
change.
②  Press [Register/Edit].
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If the desired one‑touch button is not 
displayed, press [▼] or [▲] to scroll to the 
desired one‑touch...