Canon Imageclass Mf7460 User Guide

							
Sending Documents
4‑66

[FTP]: Select this protocol if you are sending 
documents to a computer running Sun 
Solaris 2.6 or later, Mac OS X, Internet 
Information Services 5.0 under Windows 
2000 Server, Internet Information Services 
5.1 under Windows XP Professional, Internet 
Information Services 6.0 under Windows 
2003 Server, Internet Information Services 7.0 
under Windows Vista, or Red Hat Linux 7.2.
[Windows (SMB)]: Select this protocol if 
you are sending documents to a computer 
running UNIX/Linux (Samba 2.2.8a or later), or 
Windows 98/Me/2000/XP/Server 2003/Vista.
7 
① Set [Host Name], [File Path], [User], and 
[Password].
②  Press [Next].
For instructions on specifying each of the 
settings for FTP and Windows (SMB), see 
“Specifying a File Server (imageCLASS 
MF7480 Only) ,” on p. 4‑37.
8 
①  Enter a name for file server address (up to 
16 characters).
②  Press [OK].
The first character that you enter for the 
name is used for sorting the address list when 
you press keys, such as [ABC] and [DEF], on 
the Address Book screen.
9  Press [Done] repeatedly until 
the Send Basic Features screen 
appears.
 
						

							
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Sending Documents

Registering Group Addresses
The Group Address feature enables you to create a group of up to 499 stored destinations 
as a single destination.
If you want to store a group address, the destinations must be stored beforehand, such as fax numbers, e‑mail 
addresses, and file server addresses.
Ô
1 Press  (Additional Functions).
2 
If a password has been set for the 
Address Book, enter the password using 
– (numeric keys), then press [OK] to 
enter the Address Book Settings menu. (See 
Chapter 8, “System Settings,” in the Reference 
Guide.)
3 
4 
5 
6 
 
						

							
Sending Documents
4‑68

7 
① Select the destinations to store in the 
group address.
②  Press [OK].
To cancel a selected destination, select the 
destination again to clear the check mark.
Press the alphanumeric keys (e.g., [ABC]) to 
display the individual keys for each letter or 
number. You can select a letter or number 
to restrict the displayed range of entries. 
Press [All] to return to the full address list.
If the desired destination is not displayed, 
press [▼] or [▲] to scroll to the desired 
destination.
You can restrict the type of destinations 
displayed in the results list by pressing the 
Type drop‑down list.
You can select a destination and 
press [Details] to confirm the detailed 
information related to the selected 
destination. Press [Done] to return to the 
previous screen.
8  Repeat steps 5 to 7 to add other 
destinations.
To erase a destination, select a destination 
from the group address list, then press 
[Erase].
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9 
10 
① Enter a name for the group address (up to 
16 characters).
②  Press [OK].
The first character that you enter for the 
name is used for sorting the address list when 
you press keys, such as [ABC] and [DEF], on 
the Address Book screen.
11  Press [Done] repeatedly until 
the Send Basic Features screen 
appears.
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Sending Documents

Editing Address Details
You can change destination details as necessary.
Ô
1 Press  (Additional Functions).
2 
If a password has been set for the 
Address Book, enter the password using 
– (numeric keys), then press [OK] to 
enter the Address Book Settings menu. (See 
Chapter 8, “System Settings,” in the Reference 
Guide.)
3 
4 
① Select the destination to be changed.
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②  Press [Edit].
The current settings for the selected 
destination appear.
You cannot edit multiple destinations at 
the same time.
Press the alphanumeric keys (e.g., [ABC]) to 
display the individual keys for each letter or 
number. You can select a letter or number 
to restrict the displayed range of entries. 
Press [All] to return to the full address list.
If the desired destination is not displayed, 
press [▼] or [▲] to scroll to the desired 
destination.
You can restrict the type of destinations 
displayed in the results list by pressing the 
Type drop‑down list.
You can select a destination and 
press [Details] to confirm the detailed 
information related to the selected 
destination. Press [Done] to return to the 
previous screen.
If you select [All] in the Address Book drop‑
down list, the destinations stored in the 
one‑touch buttons are displayed. However, 
you cannot edit these destinations. For 
instructions on editing one‑touch buttons, 
see “ Storing/Editing One‑Touch Buttons,” 
on p. 
4‑71.
5 
①  Edit the address details.
You can only change the name of a 
destination registered as a group address.
②  Press [Next].
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6 
① If necessary, edit the address name.
②  Press [OK].
For instructions on setting fax numbers, 
see “Registering Fax Numbers ,” on p. 4‑58.
For instructions on setting 
e‑mail addresses, see “ Registering E‑Mail 
Addresses,” on p. 4‑61.
For instructions on setting I‑fax addresses, 
see “ Registering I‑Fax Addresses,” on 
p. 
4‑63.
For instructions on setting file server 
addresses, see “Registering File Server 
Addresses ,” on p. 4‑65.
For instructions on setting group 
addresses, see “Registering Group 
Addresses,” on p. 4‑67.
7  Press [Done] repeatedly until 
the Send Basic Features screen 
appears.
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4‑71
Sending Documents

Storing/Editing One-Touch Buttons
You can store up to 200 destinations in the one‑touch buttons. This section describes how 
to store/edit the destinations with the one ‑touch button feature.
If Language Switch in Common Settings is set to [On], the Host Name and File Path of the file server 
destination may not be displayed correctly, so you may not be able to refer to them.
Destinations stored in one‑touch buttons are also displayed in the Address Book.
Registering/Editing Fax Numbers
–
–
Ô
1 Press  (Additional Functions).
2 
If a password has been set for the 
Address Book, enter the password using 
– (numeric keys), then press [OK] to 
enter the Address Book Settings menu. (See 
Chapter 8, “System Settings,” in the Reference 
Guide.)
3 
4 
① Select a one‑touch button to store or 
change.
②  Press [Register/Edit].
If the desired one‑touch button is not 
displayed, press [▼] or [▲] to scroll to the 
desired one‑touch button.
You can also specify the one‑touch 
button’s number by entering the three 
digit number of the desired one‑touch 
button using – (numeric keys).
One‑touch buttons that already have 
destinations stored in them are displayed 
with a black square (■) in the lower right 
corner of the key.
If you select a one‑touch button that 
already has destinations stored in it, the 
destinations are displayed.
If you register multiple destinations as a 
group address in a one‑touch button, the 
number of destinations registered in the 
group address is displayed.
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Sending Documents
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5 
If you select a one‑touch button already 
storing a destination, skip this step.
6 
① Enter the recipient’s fax number (up to 120 
characters) using – (numeric keys), , 
and .
[Pause]: Press to insert a pause of several 
seconds in the fax number you are 
dialing. If you insert a pause within the 
fax number, the letter  is displayed 
between the numbers. If you insert a 
pause at the end of the fax number, the 
letter  appears. When dialing an 
overseas number, insert a pause after the 
country code, and at the end of the fax 
number. (See “Pause Time ,” on p. 12‑15.)
[Tone]: Press when you want to directly 
call an extension line that is connected to 
a PBX (Private Branch Exchange), which 
accepts only tone signals. If you press 
[Tone], the letter  appears.
[◀] [▶]: Press to move the position of the 
cursor.
[Backspace]: Press to delete the number 
or character immediately to the left of the 
cursor.
[Space]: Press to insert a space between 
numbers.
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You cannot insert a pause or a space at the 
beginning of a number.
If you enter a pause at the end of the 
number, the pause is always 10 seconds 
long.
You can press  (Clear) to clear your entry.
②  Press [Option] or [Next].
If you want to specify the sending speed, 
type of call, and ECM TX settings, press 
[Option] and proceed to step 7.
Otherwise, press [Next] and skip to 
step 15.
7 
8 
①  Select the desired sending speed.
②  Press [OK].
If your document transmissions are slow in 
starting, this may mean that the telephone 
lines in your area are in poor condition. Select 
a slower speed. You can select [33600 bps], 
[14400 bps], [9600 bps], or [4800 bps].
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Sending Documents

9 
10 
① Select the type of call.
Select [Domestic] for dialing domestic 
(local) telephone numbers. Select [Long 
Distance (1)] if communication errors 
frequently occur when you make overseas 
calls (when the overseas telephone 
number is registered in the Address 
Book). If errors persist, try selecting [Long 
Distance (2)] or [Long Distance (3)].
②  Press [OK].
11 
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12 
①  Select [On] or [Off].
②  Press [OK].
13 
14 
15 
①  Enter a name for the recipient of the fax 
(up to 16 characters).
②  Press [OK].
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Sending Documents
4‑74

The first character you enter for the name is 
used for sorting the destination list when you 
press keys, such as [ABC] and [DEF], on the 
Address Book screen.
16 
① Enter a name for the one‑touch button (up 
to 12 characters).
②  Press [OK].
17  Press [Done] repeatedly until 
the Send Basic Features screen 
appears.
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4‑75
Sending Documents

Registering/Editing E-Mail AddressesÔ
1 Press  (Additional Functions).
2 
If a password has been set for the 
Address Book, enter the password using 
– (numeric keys), then press [OK] to 
enter the Address Book Settings menu. (See 
Chapter 8, “System Settings,” in the Reference 
Guide.)
3 
4 
① Select a one‑touch button to store or 
change.
②  Press [Register/Edit].
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If the desired one‑touch button is not 
displayed, press [▼] or [▲] to scroll to the 
desired one‑touch button.
You can also specify the one‑touch 
button’s number by entering the three 
digit number of the desired one‑touch 
button using – (numeric keys).
One‑touch buttons that already have 
destinations stored in them are displayed 
with a black square (■) in the lower right 
corner of the key.
If you select a one‑touch button that 
already has destinations stored in it, the 
destinations are displayed.
If you register multiple destinations as a 
group address in a one‑touch button, the 
number of destinations registered in the 
group address is displayed.
5 
If you select a one ‑touch button already 
storing a destination, skip this step.
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