Canon Faxphone B640 Users Manual

							62Sequential broadcasting
Sending a document to more than one location
Sequential broadcasting sends one document to more than one location.
You can send to a total of 31 destinations as follows:
One-touch Speed Dialing=10 destinations
Coded Speed Dialing=20 destinations
Regular dialing (Numeric buttons dialing)=  1 destination
You can enter the One-touch Speed Dialing and Coded Speed Dialing destinations in
any order. You simply press the One-touch Speed Dialing button, or press [CODED
DIAL] followed by the two-digit code (with the numeric buttons).
You can also include one destination using Regular dialing. Remember that when
using regular dialing, you must press [START/COPY] after entering the number.
You can send up to 21 letter-size pages (based on the CCITT#1 Chart—standard
resolution).1Feed the document face-down into the
Automatic Document Feeder (ADF).
See Loading the document, p. 45.
You can set the resolution and density. See p. 47.2Dial the other party’s fax number.
zYou can send to up to 31 destinations.
zSimply enter the numbers one after the other: press
the desired One-touch Speed Dialing button or
press [CODED DIAL] followed by the two-digit
code (with the numeric buttons).
zYou can enter only one number directly with the
numeric buttons using regular dialing. Remember
to press [START/COPY] after entering the number.
zYou can also press [REDIAL/PAUSE] to redial the
last number dialed with the numeric buttons.
zYou must press each button within 10 seconds of
the preceding one. The FAXPHONE begins the
operation approximately 10 seconds after you press
the last button.3Press [START/COPY].
zThe FAXPHONE reads the document into memory
and begins sending. Between transmissions,
MULTI TRANS ON displays on the LCD.
zTo cancel a transmission, press [STOP] during
dialing or transmission. All transmissions in the
sequence are canceled.STANDARDTEL= 3456 7890TX/RX NO. XXXXMEMORY INPUT P01 
						

							6366RECEIVING
FAXES
Receiving documents ................................................. 64
Receiving documents in Manual Mode .............................................. 64
Receiving documents in Fax Only Mode ............................................ 65
Receiving documents in Fax/Tel Mode ............................................... 65
Receiving documents in Ans. Machine Mode .................................. 66
Receiving documents in memory ........................................................ 67
Printing documents in memory ............................................................ 68
Receiving while registering, copying or printing .............................. 68 
						

							64Receiving documents
Receiving documents in Manual Mode _________
You may want to set your FAXPHONE to Manual Mode if you want to personally
monitor every call, whether from a fax machine or a person.
For Manual Mode, you need to have an extension phone connected to your FAXPHONE.
See p. 13.
Keep in mind that you cannot use Manual Receiving if a document is in the Automatic
Document Feeder (ADF) waiting to be sent.1Make sure you have connected an extension
phone to your FAXPHONE. See p. 13.2Press [RECEIVE MODE] until “Manual Mode”
appears on the LCD.3Press [START/COPY].4When the FAXPHONE rings, pick up the handset
of the extension phone.5If you hear a persons voice, start your conver-
sation. If the caller wants to send a document
after talking to you, press [START/COPY] to
receive the document.
or
If you hear a slow beep or silence, another fax
is trying to send you a document. Press [START/
COPY].
Your FAXPHONE begins receiving the document.
zHang up the handset after the FAXPHONE displays RECEIVE. If you don’t hang
up, the FAXPHONE beeps intermittently for a few seconds after you receive the
document. To turn off the beeping, see OFF HOOK ALARM in the USER SET-
TINGS, p. 75. Manual Mode09/15/97 Manual 
						

							656 Fax Only Mode Receiving documents
Receiving documents in Fax Only Mode ________
When the FAXPHONE is set up for a dedicated line, it automatically receives
documents whenever a call comes over the fax line.
The FAXPHONE cannot receive automatically if you are making copies, printing
reports, or registering information. See p. 68.
The FAXPHONE assumes all incoming calls are from another fax machine sending a
document. It receives the documents automatically.
Receiving documents in Fax/Tel Mode __________
You can set the FAXPHONE to monitor all incoming calls over the fax/telephone line.
When the FAXPHONE receives an incoming call, it checks to see if the call is from
another fax machine trying to send a document or from someone wanting to talk to
you. You need to have an extension phone connected to your FAXPHONE for this
mode. See p. 13.
The FAXPHONE cannot receive automatically if you are making copies, printing
reports, or registering information. See p. 68.1Press [RECEIVE MODE] until “Fax Only Mode”
appears on the LCD.2Press [START/COPY].1Make sure you have connected an extension
phone to your FAXPHONE. See p. 13.2Press [RECEIVE MODE] until “Fax/Tel Mode”
appears on the LCD.3Press [START/COPY].
When the FAXPHONE receives a call, it checks to see whether the call is from another
fax machine or from a telephone.
zIf the INCOMING RING function is set to OFF, the FAXPHONE does not ring
(even if an extension phone is connected) when it receives a call from another fax
machine that is trying to send a document. This is so that you are not disturbed when
your FAXPHONE is communicating with another fax machine. The FAXPHONE
automatically receives the document.
zIn Fax Only Mode or Fax/Tel Mode, if you want the extension phone to ring to make
sure that someone is sending you a document, you need to set INCOMING RING to
ON and connect an extension phone.
zIf the call is from a person, the FAXPHONE rings to alert you to pick up the exten-
sion phone.
zIf you do not pick up the handset of the extension phone within 15 seconds, the
FAXPHONE stops ringing. It checks again to make sure the call is not from a fax
machine and then hangs up. Fax/Tel Mode09/15/97 FaxOnly09/15/97 Fax/Tel 
						

							66zIf the paper runs out or if the BJ cartridge runs out of ink, the
FAXPHONE receives the rest of the document in memory.
zTo stop receiving before the document is complete, press [STOP].
zIf an error message appears on the LCD, make sure the error is cor-
rected and then press [STOP]. If necessary, see Frequently Asked
Questions, p. 92.
zThe FAXPHONE beeps once to show that the document was received. If
an error occurs, the FAXPHONE beeps intermittently for a few seconds.
If this happens, contact the other party and have them resend the
document.
Receiving documents in Ans. Machine Mode ___
Connecting an answering machine to the FAXPHONE allows you to receive not only
documents sent from other fax machines, but also messages from people calling when
you are out of the office. When the FAXPHONE is connected to an answering ma-
chine, all incoming calls are first directed to the  answering machine. If the call is from
a person, the caller can leave a message. If the call is from a fax machine, your
FAXPHONE receives the document automatically. See Connecting the phone line, p.
13 for instructions on how to connect the answering machine to the FAXPHONE.1Make sure you have connected an answering
machine to your FAXPHONE. See p. 13.2Press [RECEIVE MODE] until “Ans.  Machine
Mode” appears on the LCD display.3Press [START/COPY].4Set your answering machine to answer.
zThe FAXPHONE allows the answering machine to
answer, then listens for a fax tone, and switches to
receive mode automatically if it detects the tone.
zIf the FAXPHONE runs out of paper or ink, it
receives the document and stores it in memory. To
print out documents in memory, see pp. 67 and 68.5When not in use, turn the answering machine
off and switch to Fax/Tel Mode, Manual Mode,
or Fax Only Mode using [RECEIVE MODE] .Ans. Machine Mode09/15/97 AnsMode 
						

							676 Receiving documents in memory _______________
When the FAXPHONE receives documents in memory, you see one of the following
messages and you must perform one of the following actions:Cause:You ran out of ink or the BJ cartridge is not
set properly.
Action:Install a new BJ cartridge or install the BJ
cartridge properly. (See Replacing the
BJ cartridge, p. 91).Cause:There is no BJ cartridge.
PUT IN CARTRIDGEAction:Install a BJ cartridge (See Installing the
BJ cartridge, p. 10).Cause:You ran out of recording paper.
CHECK REC PAPERAction:Load paper into the paper tray, then press
[STOP] (See Loading the paper, p. 6).Cause:A paper jam has occurred.
REC. PAPER JAMAction:Clear the jam, then press [STOP]
(See Recording paper jams, p. 87).Cause:The front cover is open.
CHK. FRONT COVERAction:Close the front cover.
zThe FAXPHONE can store up to 15 letter-size pages (based on the CCITT #1 chart).
zWhen the memory contains documents, the LCD displays REC’D IN MEMORY
alternating with the error message.CHANGE CARTRIDGEReceiving documents 
						

							68Printing documents in memory _________________
Except when you run out of paper, the FAXPHONE will automatically print out the
contents in memory when you remedy the cause of the problem.
If running out of recording paper caused memory reception, add recording paper and
press [STOP] to begin printing the stored page(s).
After printing the page(s) in memory, the FAXPHONE erases the documents from
memory.Receiving while registering, copying or printing ____If the FAXPHONE rings while you are 
¬ entering registration information, 
­ making
a copy or 
® printing a report manually, lift the handset of the extension phone.
zIf you hear a slow beep or nothing at all, someone is trying to send a fax; press
[STOP] to cancel 
¬, 
­ or 
®. Then, press [START/COPY].
To cancel making a copy to receive a fax, make sure that the document is removed
from the Automatic Document Feeder (ADF). Then, press [START/COPY].
zIf it is a phone call, you can converse normally.
If you canceled operations 
¬, 
­ or 
®, start the procedure again from the beginning
after the call.If you are performing operations 
¬,
­ or 
® above, the FAXPHONE will
not automatically answer an incoming call, even if the FAXPHONE is
in Ans. Machine Mode or Fax/Tel Mode. Follow the above procedure to
answer the call. 
						

							6977SETTINGS
AND ACTIVITY
REPORTSUser menu settings .................................................... 70
Settings ........................................................................ 73
How to change a setting ....................................................................... 73
Activity reports ........................................................... 79
How to print a report .............................................................................. 79
Activity management report ................................................................. 80
One-touch Speed Dialing list ................................................................ 80
Coded Speed Dialing list ....................................................................... 81
User’s data list ........................................................................................ 82
Activity report (Sending) ....................................................................... 82
Activity report (Receiving) .................................................................... 83
Multi-activity report ............................................................................... 83
Memory clear list ................................................................................... 84 
						

							70User menu settings
The following illustrates the user menu settings. The TEL REGISTRATION, USER
SETTINGS, REPORT SETTINGS, TX SETTINGS, RX SETTINGS, FAX PRINTER,
and SYSTEM SETTINGS menus comprise the items shown on the following pages.
Take a few minutes to familiarize yourself with the user menu settings.To select the desired menu, complete the
procedure as shown in the shaded area.
Press [FUNCTION]. SELECT MENU is
displayed for approximately 1 second
followed by the TEL REGISTRATION
menu. Use the arrow buttons to scroll
through the menus.
Whenever you make a change to a setting, press [START/COPY] and confirm that
DATA ENTRY OK displays on the LCD. Unless this message displays, the setting has
not been changed.
When you return to the previous level, press [FUNCTION].
Refer to the following section as a comprehensive guide of the user menu settings.Press  to display the SELECT MENU.
Press  to go to the next menu.
Press  to go to the previous menu.
Press  when you wish to make a
change to a setting.
Press    to exit from the user menu
settings. 
						

							717 User menu settings
z The TEL REGISTRATION menu contains the following settings.
z The USER SETTINGS menu contains the following settings.z The REPORT SETTINGS menu contains the following settings.
z The TX SETTINGS menu contains the following settings.