Canon Faxphone B640 Users Manual

							191 Setting up to receive faxes
Ans. Machine Mode _____________________________
Use Ans. Machine Mode if you have an answering machine connected to the
FAXPHONE. By setting this mode, you can receive documents automatically, and
messages from people calling when you are out.
See p. 13 for details on connecting an answering machine to your FAXPHONE.
n Recording the outgoing message
When recording a message...
zTry to keep your message to less than 15 seconds long.
zIn the message tell your callers how to send a fax.
Here’s a sample message:
“Hello. I’m not in the office right now, but please leave a message after the beep. I’ll
return your call as soon as possible. If you would like to send a fax, press the start
button on your fax after recording your message. Thank you.”
zLeave 4 seconds pause at the beginning of the message (the 4 seconds pause plus the
outgoing message should not exceed 15 seconds).
zSet the answering machine to answer on the first or second ring.
n Setting Ans. Machine Mode
Set Ans. Machine Mode when you have an answering machine connected to your
FAXPHONE, and you are going out.Ans. Machine Mode
n Receiving documents and messages in Ans. Machine Mode
When the FAXPHONE is set to Ans. Machine Mode, it automatically receives docu-
ments, or leaves messages on your answering machine when you are out.1Press [RECEIVE MODE] until “Ans.  Machine
Mode”appears on the LCD display.1Make sure you have connected an answering
machine to your FAXPHONE. See p. 13.2Make sure the FAXPHONE is set to “AnsMode”
(see above). 09/15/97 AnsMode2Press [START/COPY].
When this mode is set, the LCD will display the
date and “AnsMode”. 
						

							203Set your answering machine to answer.
zThe FAXPHONE allows the answering machine to
answer, then listens for a fax tone, and switches to
receive mode automatically if it detects the tone.
zIf the FAXPHONE runs out of paper or ink, it
receives the document and stores it in memory. To
print out documents in memory, see pp. 67 and 68.4When not in use, turn the answering machine
off and switch to Fax/Tel Mode, Manual Mode,
or Fax Only Mode using [RECEIVE MODE] . 
						

							211Distinctive Ring Pattern
Detection (DRPD) featureSome phone companies offer a distinctive ring pattern (DRP) service whereby they
assign two or more telephone numbers with distinctive ring patterns to a single tele-
phone line. If your phone company offers such a service, you can have both a fax
number(s) and a telephone number(s) for your FAXPHONE using only one telephone
line.
Your FAXPHONE will automatically detect incoming calls. Based on the distinctive
ring pattern, the FAXPHONE knows if the call is from a fax machine trying to send a
document or from a telephone trying to make a voice call.
Use the information in this section to set up the FAXPHONE for use with a DRP
service.
This feature is called Distinctive Ring Pattern Detection (DRPD).
For more details on the DRP service, contact your local telephone company. (Your
telephone company may have a different name for this service. Also, this service may
not be offered in all areas.)
Types of ring patterns __________________________
Your telephone company will assign a distinctive ring pattern to each number when
you order the DRP service.
The setting you make with the following procedure must match the setting assigned by
the telephone company.
You can set the FAXPHONE to select among the following ring patterns:
zNormal ring:Ring type of normal telephone line
zDouble ring:Two short rings at regular intervals
zTriple ring:Short-short-long at regular intervals
zTriple ring:Short-long-short at regular intervals
zOther ring type:Patterns other than those described above 
						

							22Turning on DRPD and assigning a setting to a
ring pattern1Press [FUNCTION].
Wait a second for TEL REGISTRATION to appear.2Use [] or [] to select RX SETTINGS.tPress [START/COPY].3Use [] or [] to select DRPD
tPress [START/COPY].4Use [] or [] to select ON.
tPress [START/COPY].
Wait a second for NORMAL RING to appear.SELECT MENUTEL REGISTRATIONRX SETTINGSECM RXDRPDOFFONDATA ENTRY OKNORMAL RING 
						

							2315Use [] or [] to select a ring pattern.
zNORMAL RING
zDOUBLE RING
zSHORT-SHORT-LONG
zSHORT-LONG-SHORT
zOTHER RING TYPEtWhen the pattern you want to set is displayed,
press [START/COPY].6Use [] or [] to select TEL, FAX or FAX/TEL
SWITCH.
zTEL
zFAX
zFAX/TEL SWITCH
tWhen the setting you want to set is displayed,
press [START/COPY].
Wait a second for DOUBLE RING to appear.7Press [STOP] to finish.
To make additional assignments, start from step 5.
To finish, press [STOP].NORMAL RING
tNORMAL RINGTELFAX
tDATA ENTRY OKDOUBLE RINGDistinctive Ring Pattern Detection (DRPD) featureWhen DRPD is set to ON, the communication type for each ring pattern
defaults to TEL (except for the DOUBLE RING pattern which defaults
to FAX). After you select the ring pattern that has been assigned for
your fax communications, you need to make sure that the other ring
patterns are not set to FAX. Otherwise, the FAXPHONE may answer as
a fax for each ring pattern. 
						

							24How DRPD responds to calls ___________________
When there is an incoming call, the FAXPHONE checks the incoming ring pattern and
determines the type of pattern being received. The FAXPHONE may require up to 10
seconds to determine the pattern type, and during this time the FAXPHONE does not
ring. After the pattern is detected, the FAXPHONE reacts according to how you regis-
tered the setting.
Your SettingFAXTELFAX/TEL SWITCHAnswers as a fax machine.Receives telephone calls, and
rings to alert you to pick up the
extension phone.Rings the FAXPHONE so you
can pick up the extension
phone and take the telephone
call. Receives the fax document
without ringing.Ignores fax transmissions.Switches to receive mode for
fax transmission signals and
does not ring.Incoming CallFrom FaxFrom TelephoneCommunicating using the Distinctive Ring
Pattern Detection (DRPD) feature ______________
Using the FAXPHONE with a DRP service is almost the same as using it with a
normal telephone line. When you receive calls, however, the FAXPHONE responds
somewhat differently, as described below.
The DRP service is commonly used with automatic receiving only.
n FAXPHONE set to Fax Only Mode
(“Fax/Only” displayed on the LCD)
When the FAXPHONE is set for automatic receiving, the FAXPHONE operates ac-
cording to the mode set for the registered setting (TEL, FAX, or FAX/TEL SWITCH).
If FAX/TEL SWITCH is set, the difference between incoming telephone calls and fax
transmissions will be detected.
zWhen someone calls using the number assigned for telephone communication, the
FAXPHONE rings in the pattern you registered in the above procedure. When you
hear the telephone call ring pattern, simply pick up the extension phone connected
to the FAXPHONE and talk. If you do not pick it up, the FAXPHONE continues to
ring until the other party hangs up.
zWhen someone sends a fax using the number assigned for fax communication, the
FAXPHONE does not ring. It receives the document automatically. 
						

							251 If you use a receiving mode other than automatic receiving with the DRP service:
n FAXPHONE set to Manual Mode
(“Manual” displayed on the LCD)
When you receive a call over any of the numbers in the DRP system, the FAXPHONE
rings with the appropriate pattern you registered. Pick up the handset of the connected
extension phone.
zIf the call is from a person, talk normally.
zIf you hear a slow beep, press [START/COPY] to receive a fax.
n FAXPHONE set to Ans Machine Mode
(“AnsMode” displayed on the LCD)
zWhen someone calls using the number assigned for telephone communication, the
FAXPHONE rings with the pattern you registered. When the FAXPHONE rings,
the answering machine connects and then takes over the call.
zWhen someone sends a fax using the number assigned for fax communication, the
FAXPHONE receives the document automatically.
nFAXPHONE set to Fax/Tel Mode
(“Fax/Tel” displayed on the LCD)
The FAXPHONE monitors all incoming calls for all the numbers with DRPD. The
FAXPHONE answers the telephone for you and checks to see if the call is from an-
other fax machine or from a person wanting to talk to you. If the call is from another
fax, the FAXPHONE automatically receives the document. If the call is from a person,
the FAXPHONE rings to alert you to pick up the phone.
No matter which number receives a call, if you hear a slow beep signifying another fax
trying to send you a document, press [START/COPY] to receive the document.Distinctive Ring Pattern Detection (DRPD) feature 
						

							2722PREPARING
TO USE
YOUR
FAXPHONE
Main components of the FAXPHONE ......................... 28
Front view ................................................................................................ 28
Rear view ................................................................................................. 29
FAXPHONE controls — the Operation Panel .............. 30
Registering your name and number ........................... 32
Moving through the main menus ......................................................... 32
Entering a number .................................................................................. 33
Entering a name ...................................................................................... 34
Personalizing your FAXPHONE ............................................................ 35
Registering the date and time .............................................................. 36
Registering your telephone/fax number and name .......................... 37
Registering One-touch Speed Dialing numbers
and names .............................................................. 39
Registering Coded Speed Dialing numbers
and names .............................................................. 41 
						

							28Extension
(For use with legal-size
documents)Main components of the FAXPHONEFront view ______________________________________Operation panel
(Use the operation
panel buttons to
operate the
FAXPHONE.)
Front cover Paper tray cover/
document trayAutomatic document
feeder (ADF)
Document guide
Speaker Paper tray 
						

							292 Main components of the FAXPHONE
Rear view _______________________________________
Power cord connector
Telephone line jack
Extension phone jack