Canon Faxphone B640 Users Manual

							30SPACE
Press to enter a space between numbers or letters when you
register fax numbers and names.
CLEAR
Press to clear a number or name quickly so you can re-enter it.CLEANING
Press to clean the BJ cartridge print head.
REPORT
Press to print a transaction report, a list of
registered numbers, or a list of settings.
SEND OPTIONS
Press to select a transmission mode.FAXPHONE controls — the Operation PanelNumeric buttons
Use the numeric buttons to enter phone numbers when dialing.
These buttons can also be used to enter text, numbers, and
symbols when registering names.
+ (#)
When registering your fax number, press to enter a plus (+).
TONE
Press to temporarily set your FAXPHONE to send a tone signal
when using pulse dialing.Press and 
						

							312FAXPHONE controls — the Operation PanelLCD Display
Displays messages and
prompts during
operation. Displays
selectable functions,
numbers, and names
when registering
information.CODED DIAL
Press this button (followed by a two-
digit code) to dial a fax number
registered for Coded Speed Dialing.
  FUNCTION
Press to start data registration of fax
numbers, names, and other important
settings for sending and receiving.REDIAL/PAUSE
Press to dial the last number dialed
with the numeric buttons.
When dialing or registering fax
numbers, press to enter pauses
between digits.RECEIVE MODE
Four modes are available:
Fax Only Mode: Answers calls as fax
calls automatically.
Ans. Machine Mode: Receives
documents and passes calls to an
answering machine.
Fax/Tel Mode: Receives both
documents and telephone calls.Manual Mode: Receives calls manually.Arrow buttons (, )/VOLUME
Use to scroll through menus and lists
that appear on the LCD, and to
change settings. These buttons also
move the cursor in some naming
operations and adjust the volume of
the monitor speaker.RESOLUTION
Use to set the resolution for the type of
document you want to send. You can
select from STANDARD, FINE, and
PHOTO.HOOK
Press to engage or disengage the telephone
line (hands-free dialing).
START/COPY
Press to start sending, receiving and copying.
This button is also used for data entry
operations.
STOP
Press to cancel sending, receiving, copying
and data entry operations. 
						

							321Press [FUNCTION].
Wait a second for TEL REGISTRATION to appear.2Press [] or []  to scroll through the menus until
you see the menu you wish to access. The LCD
displays the menu title.3Press [START/COPY]. The LCD displays the first
selection for the selected menu.4You can now make a selection:
Press the arrow buttons to view the possible selec-
tions.SELECT MENUTEL REGISTRATIONUSER SETTINGSSET DATERegistering your name and numberYou should now register the time, date, and your name and fax number, which will
appear at the top of every page you send.In accordance with recent amendments to the FCC rules governing the
use of facsimile equipment, you are now required to include your fax
number, your name or company name and the date and time of the fax
you are sending every time that you send a fax. Please follow the setting
instructions in this manual in order to comply with this requirement.
Moving through the main menus ________________
The FAXPHONE includes a menu system that you use to register information and
select fax and telephone operations. The main menu includes these items:
TEL REGISTRATION
USER SETTINGS
REPORT SETTINGS
TX SETTINGS
RX SETTINGS
FAX PRINTER
SYSTEM SETTINGS
For a complete description of the menu system, see User menu settings, p. 70.
In general, follow these steps to access the menus and make selections:Ch2.26/25/97, 2:41 PM 32 
						

							3325After selecting or entering a value, press
[START/COPY].6Repeat steps 4 and 5 as needed.7When the operation is complete, press [STOP].
Registration ends and the FAXPHONE returns to
standby mode.DATA ENTRY OKRegistering your name and numberAfter 60 seconds of no operation panel input, the FAXPHONE returns
to standby mode and any unregistered changes are lost.
Entering a number _______________________________
Whenever you are prompted to enter a fax number or a telephone number, follow these
procedures.
Use the numeric buttons to enter the number.TEL=
zYou can enter up to 20 digits for your fax number or 50 digits for a speed dialing
number.
zBe sure to enter 1 and the area code, if necessary, to dial a different area code.
zDo not enter dashes, slashes, commas, or other punctuation.
Use the One-touch Speed Dialing buttons as follows:
zTo enter a space between numbers, press [SPACE].
zIf you make a mistake, press [CLEAR] and enter the number
again.
zTo erase a previously registered number, press [CLEAR]. You
can also enter a new number over the old one.
If you need to enter a pause for any reason,
zPress [REDIAL/PAUSE] at the desired point in the sequence when entering a series
of digits.
zA pause within a number is 2 seconds long. The length of this pause can be
adjusted. See MID PAUSE SET in TX SETTINGS, p. 76. A pause at the end of a
number is fixed at 10 seconds.Ch2.26/25/97, 2:41 PM 33 
						

							34Entering a name _________________________________
Whenever you register a fax number or a telephone number, you can assign a name to
that number. To enter a name from the operation panel, you use the numeric buttons to
create alphanumeric characters.
Each button has a certain letter group plus a digit assigned to it; an uppercase set
followed by a lowercase set of characters and then a digit. Each press of the button
steps to the next character in the group.
Use the chart below to determine which number to press for each character:To enterPress this numeric button0011ABCabc 22DEFdef 33GHIghi 44JKLjkl 55MNOmno 66PQRSpqrs 77TUVtuv 88WXYZwxyz 99– . 
* # ! “ , ; : ^ ` _ = / | ‘ ? $ @ %
#& +  ( ) [ ] { } < >
zFirst press the numeric button corresponding to the character you want.
zPress the numeric button repeatedly until the character you want appears in the
display. For example, to enter BIG 1:
1Press the appropriate numeric button repeatedly until the desired character appears.BPress 2 twice.
2The next character is in a different group, so simply press the new group’s
numeric button—the cursor moves automatically. Press the numeric button
repeatedly to display the desired character.BIPress 4 three times.
3The next character is in the same group, so press [] to move the cursor to the
right first. Then press the numeric button repeatedly.BIGPress [] once. Then, press 4 once.
4The next character is a space. Simply press [SPACE].BIG  _Press [SPACE] once.Ch2.26/25/97, 2:41 PM 34 
						

							352 5The next character is a digit. Press the numeric button corresponding to the digit.
(For digits other than 0 and 1, press repeatedly until the digit appears.)BIG  1Press 1 once.
6After entering a name, press [START/COPY].
zYou can enter up to 16 characters in a name.
zTo enter a space between characters, press [SPACE] or move
the cursor to the right using [].
zTo correct a mistake, use the arrow buttons to move the cursor
under the mistake; then enter the correct character. You can
also press [CLEAR] to begin again; then simply enter the
name again.
zTo erase a previously registered name, press [CLEAR] or simply
enter the new name over the old one.
Personalizing your FAXPHONE __________________
n Identifying your documents
When sending a document, you can have your fax number and your name (known as
your ID), and the current date and time printed out by the receiving fax. This informa-
tion is called your TTI (Transmit Terminal Identification) and appears at the top of the
faxed document in small type.
In the United States, you are required to include this information every time you
send a fax. So be sure to enter your TTI information in your FAXPHONE now.
By identifying the documents you send, the receiving party will recognize your fax
messages at a glance. The illustration below shows a sample document with the iden-
tifying information.
The top line includes the name of the receiving party if you send the document using
One-touch Speed Dialing or Coded Speed Dialing and you registered the party’s name.
It also includes the total number of pages sent if you send the document from memory.Registering your name and numberTHE PAGE NUMBER/
THE TOTAL NUMBER
OF PAGES SENT
YOUR FAX/TELEPHONE NUMBERYOUR NAME OR COMPANY NAMETHE NAME OF THE PARTY WHO IS
RECEIVING THE DOCUMENT
THE DATE AND TIME YOU SENT THE DOCUMENTCANON/CCSICANON FAXCh2.26/25/97, 2:41 PM 35 
						

							361Press [FUNCTION].
Wait a second for TEL REGISTRATION to appear.2Use [] or [] to select USER SETTINGS.tPress [START/COPY].3Press [START/COPY].4Enter todays date using the numeric buttons,
using the month-day-year format (MM/DD/YY).
zPrecede single digits with a zero.
zTo make a correction, press [CLEAR] to return to
the previous setting and re-enter the date.
zYou can also use [] or [] to move the cursor..
zTo change the date format. See SYSTEM
SETTINGS p. 78.5Press [START/COPY] when you finish entering the
new date.
Wait a second for SET TIME to appear.6Press [START/COPY]. Registering the date and time ___________________
Follow the steps below to set the date and time for your FAXPHONE. The date and
time appear in the LCD display as well as on the documents you send.SELECT MENUTEL REGISTRATIONUSER SETTINGSSET DATE     00/00/00     09/15/97DATA ENTRY OKSET TIME00:00Ch2.26/25/97, 2:41 PM 36 
						

							372 Registering your name and number7Enter the time using the numeric buttons.
Set the time using the 24-hour clock system. Precede
single digits with a zero. Example:
07:30 = 7:30 a.m.
17:05 = 5:05 p.m.8Press [START/COPY] when you finish entering the
new time.9Press [STOP].
Registration ends and the FAXPHONE returns to
standby.
Registering your telephone/fax number and name
Follow the steps below so that your fax number and name appear on the top of each
document you send.08:15DATA ENTRY OK1Press [FUNCTION].
Wait a second for TEL REGISTRATION to appear.2Use [] or [] to select USER SETTINGS.tPress [START/COPY].SELECT MENUTEL REGISTRATIONUSER SETTINGSSET DATECh2.26/25/97, 2:41 PM 37 
						

							383Use [] or [] to select ENTER YOUR TEL.tPress [START/COPY].4Enter your fax number (up to 20 digits) using the
numeric buttons.
You can enter a plus sign (+) or space to make your
number easier to read. To enter a plus sign (+), press
[#]. To make a correction, press [CLEAR] and
re-enter the number.5Press [START/COPY] when you finish entering
your fax number.
Wait a second for USER NAME to appear.6Press [START/COPY].7Enter your name (up to 16 characters) using the
numeric buttons.
See Entering a name, p. 34.
Correct errors by moving the cursor to the error using
[] or [] and entering the correct character..8Press [START/COPY] when you finish entering
your name.9Press [STOP].
Registration ends and the FAXPHONE returns to
standby.ENTER YOUR TELTEL=TEL= 1234 5678
      (+)DATA ENTRY OKUSER NAME_CANON/CCSIDATA ENTRY OKCh2.26/25/97, 2:41 PM 38 
						

							392Registering One-touch Speed Dialing
numbers and namesThe quickest way to dial a fax number is to use One-touch Speed Dialing. This allows
you to dial a number by pressing a single button. Before you can use One-touch Speed
Dialing, you must register the receiving number with your FAXPHONE.
One-touch Speed Dialing assigns a fax number (up to 50 digits) to a One-touch Speed
Dialing button (01 to 10).
You can also register the name of the party (up to 16 characters); the name appears on the
printout of the One-touch Speed Dialing list. See One-touch Speed Dialing list, p. 80.1Press [FUNCTION].
Wait a second for TEL REGISTRATION to appear.2Press [START/COPY].3Press [START/COPY].4Use [] or [] to select the number of the One-
touch button you want to use for the number.
If a number is already registered for this One-touch
Speed Dialing button, the LCD displays the number.5Enter the number (up to 50 digits) using the
numeric buttons.
See Entering a number, p. 33.
Correct errors by pressing [CLEAR] and re-entering
the number.SELECT MENUTEL REGISTRATION1-TOUCH DIAL01=03=
03= 1234
5678Ch2.26/25/97, 2:41 PM 39