Canon Faxphone B640 Users Manual

							52Preparing to send a document
Before you send a document please refer to:
zTypes of documents you can scan, p. 44.
zLoading the document, p. 45.
zAdding pages to the document, p. 46.
zSetting the resolution and density, p. 47.Sending methods _______________________________
n Direct Sending (See p. 53)
If your document has a large number of pages, you may sometimes get a MEMORY
FULL error. To avoid this, use Direct Sending.
To send directly, load the document, dial the fax number and press [START/COPY].
n Manual Sending (See p. 53)
If you would like to speak with the other party before sending a fax to them, use
Manual Sending. When sending manually, you dial, converse normally and then press
[START/COPY] to begin sending.
For manual sending, you need to have an extension phone connected.
n Memory Sending (See p. 55)
If you do not want to wait for your document to be scanned page by page during
sending (Direct Sending), use Memory Sending. Memory Sending scans the docu-
ment into memory, then dials and sends the stored image, letting you take away the
original immediately after scanning.
Dialing methods ________________________________
There are several methods of dialing the receiving party’s number, depending on how
your FAXPHONE is set up.
Manual Dialing: Dial the recipient’s fax number using the numeric buttons.
One-touch Speed Dialing: Dial a recipient’s fax number that has been assigned to a
One-touch Speed Dialing button by simply pressing the corresponding One-touch
Speed Dialing button. (See p. 54)
Coded Speed Dialing: Dial a recipient’s fax number that has been assigned to a Coded
Speed Dialing code by pressing [CODED DIAL] and the 2-digit code assigned to the
number. (See p. 54) 
						

							535Sending documents
Direct Sending __________________________________
To scan and transmit a document one page at a time without storing it in memory first,
follow the steps below. This procedure is called “Direct sending”.
Use Direct Sending if you want to visually confirm that the FAXPHONE scans the
document. Each page is scanned as it is sent.
Manual Sending ________________________________
If you would like to first speak with the person you are sending the fax to, use Manual
Sending. You need to connect an extension phone to the FAXPHONE for Manual
Sending.1Feed the document face-down into the
Automatic Document Feeder (ADF).
See Loading the document, p. 45.
You can set the resolution and density. See p. 47.2Dial the other partys fax number.
Use one of the dialing methods described earlier in
this chapter (see p. 52).3Press [START/COPY].
The FAXPHONE begins sending the document.1Feed the document face-down into the
Automatic Document Feeder (ADF).
See Loading the document, p. 45.
You can set the resolution and density. See p. 47.2Pick up the handset of the connected extension
phone or press [HOOK] and dial the other party’s
fax number.
zUse one of the dialing methods described earlier in
this chapter. See p. 52.3If a person answers, converse normally, then
ask them to press the start button on their fax.
Press [START/COPY] and hang up.
If you hear a high pitch tone, press [START/COPY]
and hang up.TEL=   3456 7890STANDARDTEL=   3456 7890STANDARD 
						

							54zThe FAXPHONE beeps once to indicate that the document has been sent
successfully.TRANSMITTING OK
zIf an error occurs during sending, the FAXPHONE beeps intermittently for a few
seconds. If this happens, try sending the fax again.
zThe FAXPHONE automatically redials if the receiving fax does not answer or if the
line is busy. (You can specify the number of times it redials; see AUTO REDIAL in
TX SETTINGS, p. 76.)
zTo stop sending before the fax is finished, press [STOP]. Then you may need to lift
the operation panel to remove the document, see Clearing document jams, p. 58.
zIf an error message appears on the LCD, correct the error and then press [STOP].
Refer to Error codes, messages and solutions, p. 98.
Automatic Dialing ______________________________
nSending a document using One-touch Speed Dialing or
Coded Speed Dialing
After registering the One-touch numbers or Coded Speed Dialing numbers you can
send documents as follows:1Feed the document face-down into the
Automatic Document Feeder (ADF).
See Loading the document, p. 45.
You can set the resolution and the density, p. 47.2Press the One-touch Speed dialing button
assigned to the number to which you wish to
fax.
or
Press [CODED DIAL] and enter the appropriate
two-digit Coded Speed Dialing code.
Wait a second for the number to appear after the
name of the number.
zIf no number is registered for the button or code
you pressed, the LCD display shows the NO TEL#
message. Make sure you pressed the correct button
or entered the correct code and that the number you
want to dial is registered correctly.
zIf you make a mistake, press [STOP]. Then press
the correct One-Touch Speed Dialing button or
press [CODED DIAL] and re-enter the code.
zIf an error message appears on the LCD, correct
the error and press [STOP]. If necessary, refer to
Frequently Asked Questions, p. 92.FINECANON FAX12345678999CANON CANADA2345678999 
						

							555Sending documents4Dial the other partys fax number.
Use one of the dialing methods described earlier in
this chapter (see p. 52).5Press [START/COPY].
The FAXPHONE scans the document into memory
and begins sending.TEL= 9876543333TX/RX NO. XXXXMEMORY INPUT P01Memory Sending ________________________________
You can use Memory Sending to send your document. With Memory Sending, the
FAXPHONE quickly scans the document into memory. Then, after it dials the receiv-
ing party, it sends the document from memory. This means you do not have to wait for
the FAXPHONE to finish sending before you can retrieve your original document.
You can send up to 21 letter-size pages (based on the CCITT #1 Chart—standard
resolution) at one time with Memory Sending.
zIf the memory becomes full while scanning your document, MEMORY FULL is
displayed on the LCD. If this should happen, you may need to open the operation
panel to remove the document. See Clearing document jams, p. 58. Then try divid-
ing the document into several sections and sending each section individually, or
send using Direct Sending or Manual Sending. See p. 53.
The definition of a letter-size page for memory storage purposes is based on the CCITT
#1 Chart.1Feed the document face-down into the
Automatic Document Feeder (ADF).
See Loading the document, p. 45.
You can set the resolution and density. See p. 47.2Press [FUNCTION].
Wait a second for TEL REGISTRATION to appear.3Press [SEND OPTIONS].
tPress [START/COPY].STANDARDSELECT MENUTEL REGISTRATIONMEMORY TX
tTEL = 
						

							56Canceling Sending ______________________________
To stop sending before the fax is finished, press [STOP]. Then you may need to open
the operation panel to remove the document, see Clearing document jams, p. 58.
Redialing ________________________________________
n Manual
To start dialing again, just press [REDIAL/PAUSE]. (When you press [REDIAL/
PAUSE], the previous number dialed with the numeric buttons is redialed.)
n Automatic
The FAXPHONE automatically redials twice after the first attempt at sending fails
(eg. the line was busy).
The time between redials is two minutes.
You can change the number of redials and the time between redials by changing the
TX SETTINGS (see p. 76).
If the FAXPHONE fails to get through after the second redial, the FAXPHONE beeps.
The LCD displays REDIALING while the FAXPHONE is in the redialing process.REDIALING
n To cancel automatic redialing
You can cancel automatic redialing anytime by pressing the [STOP] button.
However, when memory is used during sending (including Delayed Sending and Se-
quential Broadcasting), you cannot cancel redialing while REDIALING is displayed
on the LCD. In this case, wait until dialing begins, then press [STOP] to cancel redialing. 
						

							575Messages displayed during sending ____________
When your FAXPHONE sends a document, the following messages are displayed as
the call progresses.
The FAXPHONE is dialing the recipient’s phone number.DIALING
The recipient’s phone is ringing.CALLING
The display tells you when transmission begins.TRANSMIT
After a few moments the display begins changing every 2 seconds. (With Memory Sending, only the other party’s
number is displayed.)TX/RX No. XXXX
ßECM TX PXX
ß789 3456
ßCANON INC.
After the document is sent, the FAXPHONE beeps once and the display tells you when
the transmission has ended.TRANSMITTING OKSending documentsTRANSMIT PXXIf ECM is off, “TRANSMIT PXX” is displayed. or
Other party’s number
Other party’s name
(For some models, the other party’s name may also be displayed.) 
						

							58Clearing document jams (ejecting a document
from the ADF) __________________________________
n Removing a jammed sheet
1Hold down the FAXPHONE with your left
hand, and gently pull the operation panel
with your right hand.zDo not push the LCD display.
3Gently push the operation panel shut
until it clicks.2While holding the operation panel open,
pull the sheet out from the top or bottom. 
						

							595DOCUMENT READYSELECT MENUTEL REGISTRATIONMEMORY TXDELAYED TXtTX/RX NO. XXXXSET TIMEXX:XXSET TIME23:00 Delayed Sending
Your FAXPHONE can send documents automatically at a preset time. This allows you
to take advantage of lower late night long-distance rates offered by some telephone
companies.
You can use any dialing method to dial fax numbers to send a document to up to 31
destinations at a preset time. See Sending a document  to more than one location for
details, p. 62.1Feed the document face-down into the
Automatic Document Feeder (ADF).
See Loading the document, p. 45.
You can set the resolution and density. See p. 47.2Press [FUNCTION].
Wait a second for TEL REGISTRATION to appear.3Press [SEND OPTIONS].4Use [] or [] to select DELAYED TX.
tPress [START/COPY].
Wait a second for SET TIME to appear.5Enter the desired sending time (24-hour clock)
using the numeric buttons.
zSet the time using the 24-hour clock system.
Precede single digits with a zero.
Example:
07:30 = 7:30 a.m.
17:05 = 5:05 p.m.
zPress [CLEAR] if you need to re-enter the time.
zYou can also use [] or [] to move the cursor.. 
						

							606Press [START/COPY].7Dial the other partys fax number.
zYou can enter the other party’s fax number using
the numeric buttons, One-touch Speed Dialing (see
p. 54), or Coded Speed Dialing (see p. 54).
zIf you use the numeric buttons, press [START/
COPY] after entering the number to register it
before going on to the next number.8Press [START/COPY].
The FAXPHONE reads the document into memory.TEL=TEL=        3456 7890MEMORY INPUT P01
After reading in the document, the FAXPHONE displays TIMER on the LCD. When
the set time comes, the FAXPHONE dials and sends the document.TIMER
Sending other documents while the FAXPHONE
is set for Delayed Sending ______________________
You can send, receive, and copy other documents even when the FAXPHONE is set
for sending at a preset time.
The FAXPHONE can only register one preset sending operation at a time.
To send or copy other documents after setting the FAXPHONE for Delayed Sending,
simply send or copy using any other sending procedure in this manual.Delayed sequential broadcasting
Delayed sequential broadcasting is applicable for sending one document to
more than one location at a later time when multiple fax numbers are
dialed. See p. 62. 
						

							615Canceling Delayed Sending _____________________1Press [FUNCTION].
Wait a second for TEL REGISTRATION to appear.2Press [SEND OPTIONS].3Use [] or [] to select DELAYED TX.tPress [START/COPY].
Wait a second for SET TIME to appear.4Press [CLEAR].5Press [START/COPY].
Delayed Sending cancels.SELECT MENUTEL REGISTRATIONMEMORY TXDELAYED TX
tSET TIME23:00SET TIME _0:00ERASING ENDDelayed sending