Canon Faxphone B640 Users Manual

							FAXPHONE  B640
Electronic  User’s Manual 
						

							iiHow to Use this Users Guide
Before you use this User’s Guide, read this list of symbols, terms and abbreviations
to become familiar with them. A complete glossary of terms is included at the end of
this guide.
• Document
The original sheet(s) of paper you send, receive or copy with your FAXPHONE.
• Menu
A list of options or features from which you select an item to set up or change.
• Numeric buttons
The round buttons on the operation panel with digits 0 through 9,  and # on them.
• Arrow buttons
The buttons  used to display choices and change settings. These buttons
also change the volume setting of the speaker.
• STOP button
Press  to cancel any operation or to cancel the selection of a menu item.
• START/COPY button
Press  to start an operation or register a setting.
• Transaction number
A number automatically assigned every time you send or receive a fax. Transaction
numbers are 4-digit decimal numbers that can help you keep track of the documents
you send and receive.
• TX/RX NO. XXXX
Represents the transaction number when displayed on the LCD, where XXXX is the
4-digit transaction number.
• TX
Stands for transmit or send.
• RX
Stands for receive.
• NOTE
A note describes important points and helpful hints, or how to avoid minor difficul-
ties.As an ENERGY STAR Partner, Canon has determined that
the FAXPHONE B640 meets the ENERGY STAR guidelines for
energy efficiency.
Trademarks
Canon, BJ and FAXPHONE are registered trademarks and Bubble Jet is a trademark
of Canon Inc.
Copyright
This manual is copyrighted by Canon Computers Systems, Inc. (CCSI) with all rights reserved. Under the
copyright laws, this manual may not be reproduced in any form, in whole or part, without the prior written
consent of CCSI.
©1997 Canon Computer Systems, Inc. 
						

							iii
Welcome
Thank you for choosing the Canon FAXPHONE¨ B640 Bubble JetTM facsimile. The
compact, upright design of the FAXPHONE B640 means it takes up less space in your
work area. And the Bubble Jet print mechanism uses cut-sheet plain paper, so you get
crisp reproductions of your fax documents and copies.
The FAXPHONE B640  has a number of features that make it ideal for small to
medium-sized offices with a single telephone line.
Features
Plain paper
The FAXPHONE accepts letter, legal and A4 size cut-sheet plain paper for crisp
reproduction and faxes that are flat and easy to write on.
Automatic switching between fax and voice calls
The FAXPHONE recognizes incoming fax calls, and automatically switches to
receive mode.
Automatic dialing
A variety of dialing methods lets you register frequently used fax numbers and phone
numbers and access them by pressing one or a few buttons.
Error Correction Mode (ECM) TX / RX
Automatically helps correct transmission errors due to system and telephone line noise.
Delayed transmission
Sends a fax automatically at a later time, for example, at night when telephone rates
are lower.
Distinctive Ring Pattern Detection (DRPD)
Lets you use your telephone companyÕs special service to have separate fax and voice
numbers with different ring patterns on a single telephone line.
360 dpi copy mode
Lets you make copies at 360 ´ 360 dpi. 
						

							ivDisclaimer
Canon Computer Systems, Inc. has reviewed this manual thoroughly in order that it will be an easy to use
guide to your Canon FAXPHONE B640 Bubble Jet facsimile. All statements, technical information, and
recommendations in this manual and in any guides or related documents are believed reliable, but the
accuracy and completeness thereof are not guaranteed or warranted, and they are not intended to be, nor
should they be understood to be, representations or warranties concerning the products described.
Your FAXPHONE has been sold to you subject to the limited warranty set forth in the warranty card. Further,
CCSI reserves the right to make changes in the specifications of the products described in this manual at any
time without notice and without obligation to notify any person of such changes.
If you have any questions regarding your FAXPHONE or the information in this manual, please call the
Canon Computer Systems Customer Care Center at 1-800-423-2366 (U.S.A.) or contact Canon Canada
at 1-800-263-1121.
Users in the U.S.A.
PRE-INSTALLATION REQUIREMENTS FOR CANON FACSIMILE EQUIPMENT
A. Location
Supply a suitable table, cabinet, or desk. See Specifications (p. 103) for unitÕs dimensions and weight.
B. Order Information
1. Only a single line, touch tone or rotary telephone set is to be used.
2. Order an RJ11-C modular jack (USOC code), which should be installed by the phone company. If
the RJ11-C jack is not present, installation cannot occur.
3. Order a normal business line from your telephone companyÕs business representative. The line
should be a regular voice grade line or equivalent. Use one line per unit.
DDD (DIRECT DISTANCE DIAL) LINE
or
IDDD (INTERNATIONAL DIRECT DISTANCE DIAL) LINE IF YOU
COMMUNICATE OVERSEAS
NOTE:Canon recommends an individual line following industry standards [e.g., the 2500 (Touch tone)
or 500 (Rotary/Pulse Dial) telephones]. A dedicated extension off a PBX unit without ÒCall
WaitingÓ can be used with your FAX unit. Key telephone systems are not recommended
because they send non-standard signals to individual telephones for ringing and special
codes, which may cause a FAX error.
C. Power Requirements
This equipment should be connected to a standard 120 volt AC, three-wire grounded outlet only. Do not
connect this unit to an outlet or power line shared with other appliances that cause Òelectrical noise.Ó Air
conditioners, electric typewriters, copiers, and machines of this sort generate noise which often
interferes with communications equipment and the sending and receiving of documents.
CONNECTION OF THE EQUIPMENT
This equipment complies with Part 68 of the FCC rules. On the rear panel of this equipment is a label that
contains, among other information, the FCC Registration Number and Ringer Equivalence Number (REN) for
this equipment. If requested, this information must be given to the telephone company. This equipment may
not be used on coin service provided by the telephone company. Connection to party lines is subject to state
tariffs. 
						

							v
IN CASE OF EQUIPMENT MALFUNCTION
Should any malfunction occur which cannot be corrected by the procedures described in this UserÕs Guide,
disconnect the equipment from the telephone line or unplug the power cord. The telephone line should not be
reconnected or the power cord plugged in until the problem is completely resolved.
Canon provides experienced support personnel to help you in every way.
CANON COMPUTER SYSTEMS CUSTOMER CARE CENTER
World Wide Web: http://www.ccsi.canon.com
Canon BBS: 1-757-420-2000
Fax Retrieval System: 1-800-526-4345
Customer Care Center: 1-800-423-2366
(6 a.m. to midnight EST, 7 days/week, except holidays)
RIGHTS OF THE TELEPHONE COMPANY
Should the equipment cause harm to the telephone network, the telephone company may temporarily
disconnect service. The telephone company also retains the right to make changes in facilities and services
which may affect the operation of this equipment. When such changes are necessary, the telephone company
is required to give adequate prior notice to the user.
WARNING
Do not make any changes or modifications to the equipment unless otherwise specified in the manual. If such
changes or modifications should be made, you could be required to stop operation of the equipment.
Note: This equipment has been tested and found to comply with the limits for a Class B digital device,
pursuant to Part 15 of the FCC Rules. These limits are designed to provide reasonable protection against
harmful interference in a residential installation. This equipment generates, uses and can radiate radio
frequency energy and, if not installed and used in accordance with the instructions, may cause harmful
interference to radio communications.
However, there is no guarantee that interference will not occur in a particular installation. If this equipment
does cause harmful interference to radio or television reception, which can be determined by turning the
equipment off and on, the user is encouraged to try to correct the interference by one of the following
measures:
¥ Re-orient or relocate the receiving antenna.
¥ Increase the separation between the equipment and receiver.
¥ Connect the equipment into an outlet on a circuit different from that to which the receiver is connected.
¥ Consult the dealer or an experienced radio/TV technician for help.
The Telephone Consumer Protection Act of 1991 makes it unlawful for any person to use a computer or other
electronic device to send any message via a telephone fax machine unless such message clearly contains in
a margin at the top or bottom of each transmitted page or on the first page of the transmission, the date and
time it is sent and an identification of the business or other entity, or other individual sending the message and
the telephone number of the sending machine or such business, other entity, or individual.
In order to program this information into your fax machine, you should complete the procedure to register your
telephone/fax number, name, date and time on pages 36, 37, and 38. 
						

							viImportant safety instructions
1 Read these safety instructions and refer to them later if you have any questions.
2 Follow all warnings and instructions marked on the FAXPHONE B640.
3 Place the FAXPHONE on a level surface. Do not place it on an unstable cart, stand, or table. If the
FAXPHONE B640 falls, serious damage could occur.
4 Do not use the FAXPHONE B640 near water.
5 Slots and openings on the cabinet and on the back or bottom are provided for ventilation. To ensure
reliable operation of the FAXPHONE B640 and to protect it from overheating, do not block or cover these
openings. Do not block the openings by placing the unit on a bed, sofa, rug, or other similar surface, or
near a radiator or heat register. Do not place the FAXPHONE B640 in a closet or built-in installation
unless proper ventilation is provided.
6 Operate the FAXPHONE B640 only from the type of power source indicated on the unitÕs label. If you are
not sure of the type of power available, consult your dealer or local power company.
7 The FAXPHONE B640 is equipped with a 3-prong, grounding-type plug; the plug has a third (grounding)
pin. This plug will only fit into a grounding-type outlet. This is a safety feature. If you are unable to insert
the plug into your outlet, contact an electrician to replace your outlet (do not use a 3-to-2 adapter). Do not
defeat the safety purpose of the grounding-type plug.
8 Do not allow anything to rest on the power cord, and do not locate the FAXPHONE B640 where the cord
will be walked on.
9 If you use an extension cord with the FAXPHONE B640, make sure that the total of the ampere ratings on
the products plugged into the extension cord does not exceed the extension cord ampere rating. Also,
make sure that the total of all products plugged into the wall outlet does not exceed the current amper-
age of the circuit breaker.
10 Do not push objects of any kind into the slots or openings on the cabinet as they may touch dangerous
voltage points or short out parts, which could result in a risk of fire or electric shock.
11 Do not spill liquid of any kind on the FAXPHONE B640. If you spill liquid or if any substance falls into the
unit, immediately unplug the FAXPHONE B640. Call your Canon Authorized Service Facility (ASF).
12 Unplug the FAXPHONE B640 from the wall outlet before cleaning. See pp. 88 and 89 for details.
13 Except as explained elsewhere in this manual, do not attempt to service the FAXPHONE B640 yourself.
Opening and  removing interior covers may expose you to dangerous voltage points or other risks. Refer
all servicing to a Canon Authorized Service Facility (ASF).
14 Unplug this product from the wall outlet and refer servicing to qualified service personnel under the
following conditions:
¥ When the power cord or plug is damage or frayed.
¥ If liquid has been spilled into the unit.
¥ If the FAXPHONE B640 has been exposed to rain or water.
¥ If the FAXPHONE B640 does not operate normally when you have followed the operating instructions.
Adjust only those controls that are covered by the operating instructions in this manual. Improper
adjustment of other controls may result in damage and many require extensive work by a qualified
technician to restore the product to normal operation.
¥ If the FAXPHONE B640 has been dropped or the cabinet has been damaged.
¥ If the FAXPHONE B640 exhibits a distinct change in performance, indicating a need for service.
You must register your fax number, your name or company name, and the date and time in the FAXPHONE
B640 before you use it.
This is required by the FCC rules governing the use of fax equipment. See pp. 36, 37, and 38 for details. 
						

							vii Users in Canada
PRE-INSTALLATION REQUIREMENTS FOR CANON FACSIMILE EQUIPMENT
A. Location
Supply a suitable table, cabinet, or desk. See specifications (p. 103) for unitÕs dimensions and weight.
B. Order Information
1. Provide only a single line to touch-tone or rotary telephone set terminated with a standard 4-pin
modular phone plug. (Touch-tone is recommended if available in your area.)
2. Order an RJ11-C modular jack (USOC code), which should be installed by the phone company. If
the RJ11-C jack is not present, installation cannot occur.
3. Order a normal business line from your telephone companyÕs business representative. The line
should be a regular voice grade line or equivalent. Use one line per unit.
DDD (DIRECT DISTANCE DIAL) LINE
or
IDDD (INTERNATIONAL DIRECT DISTANCE DIAL) LINE IF YOU
COMMUNICATE OVERSEAS
NOTE:Canon recommends an individual line following industry standards [e.g., the 2500 (Touch tone)
or 500 (Rotary/Pulse Dial) telephones]. A dedicated extension off a PBX unit without ÒCamp
OnÓ signals is also permissible with a FAX unit. Key telephone systems are not recommended
because they send non-standard signals to individual telephones for ringing and special
codes, which may cause a FAX error.
C. Power Requirements
The power outlet should be a three-prong grounded receptacle (Single or Duplex). It should be
independent from copiers, heaters, air conditioners, or any electric equipment that is thermostatically
controlled. The rated value is 120 volts and 15 amperes. The RJ11-C modular jack should be relatively
close to the power outlet to facilitate installation.
NOTICE
The Industry Canada label identifies certified equipment. This certification means that the equipment meets
telecommunications network protective, operational and safety requirements as prescribed in the appropriate
Terminal Equipment Technical Requirements document(s). The Department does not guarantee the
equipment will operate to the userÕs satisfaction.
Before installing this equipment, users should ensure that it is permissible to be connected to the facilities of
the local telecommunications company. The equipment must also be installed using an acceptable method of
connection. The customer should be aware that compliance with the above conditions may not prevent
degradation of service in some situations.
Repairs to certified equipment should be coordinated by a representative designated by the supplier. Any
repairs or alterations made by the user to this equipment, or equipment malfunctions, may give the
telecommunications company cause to request the user to disconnect the equipment. Information regarding
authorized service facility locations can be obtained by calling Canon Canada below.
CANON CANADA
1-800-263-1121
24 HOURS A DAY, 7 DAYS A WEEK
Users should ensure for their own protection that the electrical ground connections power utility, telephone
lines and internal metallic water pipe system, if present, are connected together. This precaution may be
particularly important in rural areas.
Caution
Users should not attempt to make such connections themselves, but should contact the appropriate electric
inspection authority, or electrician, as appropriate.
NOTICE
The Ringer Equivalence Number (REN) assigned to each terminal device provides an indication of the
maximum number of terminals allowed to be connected to a telephone interface. The termination on an
interface may consist of any combination of devices subject only to the requirement that the sum of the Ringer
Equivalence Numbers of all the devices does not exceed 5. 
						

							viii
Precautions
General _________________________________________
Make sure the place where you set up the FAXPHONE satisfies the following
conditions:
Under 50¡F (10¡C)Over 90.5¡F (32.5¡C)¥ Use the FAXPHONE only within the
following temperature and humidity
ranges.
Ambient temperature:
50°F to 90.5°F (10°C to 32.5°C)
Ambient humidity:
10% to 80% RH (no condensation)
¥ Keep your FAXPHONE out of direct
sunlight, as this can damage the unit.
\
¥ Do not lift the FAXPHONE by the
operation panel.
¥ Hold the FAXPHONE as shown when
transporting it. 
						

							ix
Precautions
¥ Place the FAXPHONE on a level
surface.
¥ Do not remove the BJ cartridge from
the unit unless it needs to be replaced,
or when transporting the FAXPHONE.
Removing the cartridge and leaving the
print head unprotected will cause it to
dry out and become unusable.
¥ Do not place the FAXPHONE on the edge of a desk to prevent received documents
from falling onto the floor.
¥ Certain table surfaces may prevent received documents from sliding out smoothly,
resulting in paper jams. Do not place the FAXPHONE on these types of tables.
¥ Do not install the FAXPHONE near devices which contain magnets or generate
magnetic fields.
¥ Do not subject the FAXPHONE to strong physical shock or vibration.
¥ Keep the FAXPHONE clean. Dust accumulation can prevent the FAXPHONE from
operating properly.
¥ Before you transport your FAXPHONE, be sure to remove the BJ cartridge and
recover the print head with the orange tape. After moving the FAXPHONE, remove
the orange tape and reload the BJ cartridge.
Others __________________________________________
Here are some other general precautions when using or working around the
FAXPHONE.
CAUTION
¥ Avoid installing your FAXPHONE in places exposed to direct sunlight, dust, vibra-
tion, high temperature or humidity, or on unstable surfaces.
¥ To assure proper electrical contact, make sure the FAXPHONE is firmly plugged in.
¥ Never pull on the cord to unplug the FAXPHONE. Pull on the plug itself.
WARNING¥Do not overload the electrical outlet where the FAXPHONE is plugged in.
¥ Never plug or unplug the FAXPHONE when your hands are wet.
¥ For your safety, unplug the FAXPHONE during electrical storms.
¥ If you have problems with the FAXPHONE (smoke, odd smells or
noises), immediately unplug the FAXPHONE from the outlet. Keep
the area around the outlet free from clutter so you can unplug the
FAXPHONE quickly in case of an emergency.
¥ Never use liquids or drink beverages around the FAXPHONE. Liq-
uids spilled on the FAXPHONE can cause a fire or electrical shock. If
you accidentally spill a liquid on the FAXPHONE, unplug it immedi-
ately and call your Canon service representative.
¥ To avoid electrical shock from exposed power points, never disas-
semble the FAXPHONE. There are no parts or switches in the
FAXPHONE that require adjustment. 
						

							x
Table of Contents
How to Use this Users Guide
Welcome........................................................................ iii
Features......................................................................... iii
Disclaimer ................................................................................................. iv
Users in the U.S.A. .................................................................................. iv
Important safety instructions ................................................................ vi
Users in Canada ..................................................................................... vii
Precautions.................................................................viii
General .................................................................................................... viii
Others ........................................................................................................ ix
Unpacking...................................................................... 2
Removing the shipping materials .......................................................... 3
Assembling the FAXPHONE.......................................... 4
Attaching components ............................................................................ 4
Connecting the AC power cord .............................................................. 5
Loading the paper.......................................................... 6
Selecting the right kind of paper ........................................................... 6
Loading the paper .................................................................................... 6
Installing the BJ cartridge............................................. 8
BJ cartridge guidelines ........................................................................... 8
Handling the BJ cartridge ....................................................................... 9
Installing the BJ cartridge .................................................................... 10
Connecting the phone line.......................................... 13
Connecting to the wall jack .................................................................. 13
Connecting an extension phone or answering machine (optional) ...13
Setting the TEL LINE TYPE .................................................................... 14
Setting up to receive faxes.......................................... 15
Selecting the receiving mode .............................................................. 15
Fax Only Mode ........................................................................................ 16
Fax/Tel Mode ........................................................................................... 17
Manual Mode .......................................................................................... 18
Ans. Machine Mode .............................................................................. 19
Distinctive Ring Pattern Detection (DRPD) feature.... 21
Types of ring patterns ............................................................................ 21
Turning on DRPD and assigning a setting to a ring pattern ............ 22
How DRPD responds to calls ............................................................... 24
Communicating using the Distinctive Ring Pattern
Detection (DRPD) feature .............................................................. 24
Main components of the FAXPHONE......................... 28
Front view ................................................................................................ 28
Rear view ................................................................................................. 29
FAXPHONE controls Ñ the Operation Panel.............. 30
Registering your name and number........................... 32
Moving through the main menus ......................................................... 32
Entering a number .................................................................................. 33
Entering a name ...................................................................................... 34
Personalizing your FAXPHONE ............................................................ 35
1. SETTING UP
2. PREPARING
TO USE YOUR
FAXPHONE