Brother Printers Mfc 1970 Multifunction Print Copy Scan Fax Owners Manual

							63MESSAGE CENTER
Playing Voice Messages and Memos
Follow the steps below to listen to voice messages and memos.
1Press Play.  Adjust volume by pressing Speaker Volume Low or High.
All messages and memos are played in the order they were recorded.  The
display shows the number of the current message, and the total number of
messages.
If Caller ID information was received, the FAX/MFC beeps during the message
and displays the Caller ID information for one second.
During playback, the screen displays the time and date the message was
recorded.
2Use  at the end of the message to repeat a message.  Use  to skip to the
next message.  You can press 
 and  repeatedly until you reach the
message you want to play.
3Press Stop to exit.
Printing a Fax Message
Once you print a new fax message stored in memory, it is erased from the memory
automatically.
1Press Play.  After two seconds, the FAX/MFC begins to play voice messages.
2After playing voice messages, the display asks if you want to print fax
messages that are in the memory.  There is no display message if there are no
faxes.
PRINT FAX?
1.YES 2.NO
3To print the faxes in memory, press 1
—OR—
Press 
2 to exit without printing. 
						

							64CHAPTER EIGHT
Backup Printing Option
When you choose FAX: ON in the Message Center mode, all incoming fax
messages are stored in the available memory for retrieval.  To print a backup copy
automatically, turn this option on.
1Press Function, 8, 2.  The screen prompts you to select a setting.
BACKUP PRINT: ON
SELECT     & SET
2Press  or  to display ON (or OFF).
3Press Set when the screen displays your selected setting.
4Press Stop to exit.
Erasing Messages
If you choose to erase all fax messages, the FAX/MFC will print any previously
unprinted fax messages before erasing them from memory. Fax messages cannot
be erased individually.
You can erase voice messages and memos individually, or all at once.
To erase voice messages individually
1Press Play.  After two seconds, the FAX/MFC beeps and begins message
playback.  Each message is preceded by one long beep, and followed by two
short  beeps.
2To erase a specific message, press Erase  immediately after the two short
beeps, or while the message is playing.  The screen prompts:
ERASE THIS MSG?
1.YES 2.NO
3Press 1 to erase the message
—OR—
Press 
2 to cancel. 
						

							65MESSAGE CENTER
To erase messages all at once
1Press Erase.   The screen prompts you to choose what the kind of messages
you want to erase.
ERASE ALL VOICE?
SELECT     & SET
2Press  or  to select erasing all voice messages (VOICE), all document
messages (FAX), or all messages—both voice and fax—(MSG).
3Press Set.
4Press 1 to erase—OR—Press 2 to cancel.
Setting Maximum Time
for Incoming Messages
Your FAX/MFC comes set to receive voice and fax messages up to 30 seconds long.
You can change this setting to any length from 20 seconds to 60 seconds, in 5-
second increments.  This setting also applies to the Personal Mailbox ICM and
Memo.
1Press Function, 8, 5.  The screen prompts you to select a maximum time.
MESSAGE 30 SEC
SELECT     & SET
2Press  or  to select the maximum time setting for incoming messages.
3Press Set when the screen displays your setting.
4Press Stop to exit.
Setting Toll Saver
When you set the toll saver feature, the FAX/MFC answers after 4 rings if you don’t
have messages, and after 2 rings if you do have messages.  This way, when you
call your FAX/MFC, if it rings 3 times, you know you have no messages, and can
hang up, avoiding any toll charge.
When Toll Saver is ON, it overrides your Ring Delay setting. Toll Saver must be off
for the FAX/MFC to operate using your Ring Delay setting.
1Press Function, 8, 7.
2Press  or  to select ON (or OFF).
3Press Set when the screen displays your selection.
4Press Stop to exit.
See
Ring Delay
p. 35 
						

							66CHAPTER EIGHT
ICM Recording Monitor
This feature lets you adjust the speaker volume for voice messages you monitor as
they come in.  You can select LOW, MEDIUM, or HIGH, or you can turn the
monitor OFF so you will not hear messages as they come in.
1Press Function, 6, 4.
2Use  or  to select LOW, MEDIUM, HIGH, or OFF.
3Press Set when the screen displays your selection.
4Press Stop to exit.
Recording a Memo
A memo is stored and played as a voice message.
1Press Record.
2When the display prompts you to pick up the handset, speak into the handset
to record your memo.  Your recording can be as long as the Incoming
Message Maximum Time. (
Function, 8, 5)
3Press Stop or replace the handset when you’re finished.
Recording a Conversation
You can record a telephone conversation by pressing Record during the conversa-
tion.  Your recording can be as long as the Incoming Message Maximum Time.
You and the other party will hear a beep every 15 seconds while recording.  You
cannot record a conversation using the Speaker Phone.
Press 
Stop to exit.
Paging/Fax Forwarding
When Paging is set to ON, your FAX/MFC dials the pager number you’ve pro-
grammed, and dials your Personal Identification Number (PIN) when connected,
to activate your pager and let you know you have a fax or voice message in the
Message Center memory.
When Fax Forwarding is set to ON, your FAX/MFC dials the fax machine phone
number you’ve programmed, and forwards any faxes you’ve received.
You cannot use Paging and Fax Forwarding at the same time. 
						

							67MESSAGE CENTER
Programming Paging Number
1Press Function, 8, 3.
2Press  or  until the screen displays:
PAGING
3Press Set.  The screen prompts you to enter your pager number.
PAG#:
ENTER & SET
4Enter your pager phone number (up to 20 digits) followed by  .  Do
not include the area code if it is the same as that of your FAX/MFC.  For
example, 
18005551234.
5Press Set.
6If your pager requires a PIN, enter the PIN, press , press Redial/Pause, enter
your FAX/MFC telephone number, then press 
 .  For example,
12345Redial/Pause18005212846.
—OR—
If you do not need a PIN, press 
Redial/Pause, enter the telephone number of
your FAX/MFC, then press 
 .  For example, Redial/Pause180
05212846.
7Press Set.
8Press Stop to exit.
You cannot change a Paging number or PIN remotely.
Programming a Fax Forwarding Number
1Press Function, 8, 3.
2Press  or  until the screen displays:
FAX FORWARD
3Press Set.  The screen prompts you to enter the number of the fax machine
where faxes will be forwarded.
FWD#:
ENTER & SET
4Enter the forwarding number (up to 20 digits).
5Press Set.
6Press Stop to exit.
You can change a Fax Forwarding number remotely (See page 69). 
						

							68CHAPTER EIGHT
Remote Retrieval
You can call your FAX/MFC from any touch tone phone (or remote Group 3 fax
machine) and use a Remote Access Code and other button presses to retrieve voice
(and fax) messages.  You can also program and change some settings for your
Message Center.
Using Remote Access Code
1Dial your FAX/MFC phone number from a touch tone phone.
2When your FAX/MFC answers and beeps, immediately enter your Remote
Access Code.
3The FAX/MFC signals the kinds of messages received:
1 long beep Fax message(s)
2 long beeps —Voice message(s)
3 long beeps —Fax and Voice message(s)
No beeps No messages.
4The FAX/MFC then prompts you with two short beeps to enter a command.
If you wait longer than 30 seconds to enter a command, the machine hangs
up.  If you enter an invalid command, the machine beeps three times.
5Press 9 0 to reset the FAX/MFC when you finish.
6Hang up.
If your FAX/MFC is set to MANUAL mode, you can access the Message Center by
waiting about 2 minutes, then entering the Remote Access Code within 30
seconds.
Changing Remote Access Code
Enter your Remote Access Code when the FAX/MFC picks up your call, so you can
access features remotely.  The access code is preset to 159
, but you can change
this.
1Press Function, 8, 4.
2Enter a three-digit number from 000 to 999, then .  You must end the
Remote Access Code with 
.  Do not use the same digits that appear in your
Remote Activation or Deactivation Codes (see pp. 50-51), or Personal Mailbox
Codes.
3Wait 2 seconds.
4Press Stop to exit. 
						

							69MESSAGE CENTER
Remote Control Commands
Follow the commands below to access features remotely. When you call your FAX/
MFC and enter your Remote Access Code (The factory setting is 159
), the system
will signal you with two short beeps to enter a remote control command.

Detail Operation
After one long beep, the FAX/MFC plays ICM and Memo.
Press 
1 while listening to an ICM or Memo message to play it
again. If you press 1 before a message, you will hear theprevious message.
While playing ICM or Memo you can skip to next message.
Stop playing the ICM or Memo.
After one long beep, you can record a memo. You can stop
recording by pressing 9.
If you hear one long beep, the erase is accepted. If you hear
three short beeps, you cannot erase because all voice messages
have not been played, or there is no voice message to erase.
*This code erases all recorded messages, not one at a time.
The FAX/MFC plays the selected OGM. You can stop playingOGMs by pressing 9.
After one long beep, you can record the selected OGM. You will
hear the message played once. You can stop recording the
message by pressing 9.
If you hear one long beep, the change is accepted. If you hear
three short beeps, you cannot change it because the conditions
have not been met (Example: registering paging number). You
can register your fax forwarding number by using 4. FAX FWD
NO (See page 71). Once you have registered the number, the
FAX/MFC will turn automatically to “FAXFWD:ON” mode. Then
retrieve a Memory Status List by entering 
9 6 1(See page
70) to make sure the Fax Forwarding number you registered is
correct in the List.
Enter the number of a remote fax machine to receive a report orstored fax messages.
If you hear one long beep, you can erase the fax message from
the memory.
You can check whether your FAX/MFC has received any FAX or
VOICE messages. If yes, you will hear one long beep. If no, you
will hear three short beeps.
If you hear one long beep, you can change the answer mode. If
you hear three short beeps, you cannot change it. (Example:
There is no MSG CTR OGM when you want to change to MSG
CTR mode.)
After a long beep, you can exit remote control.
Remote control commands
91 Playing voice messages
1 (Skip back)
2 (Skip next)
9  STOP Playing
92 Record  Memo
93 Erase all ICM & Memo
94 Play and Record OGMin memory
1  Play 1  MSG CTR OGM
2  F/T OGM
2  Record 1  MSG CTR OGM
2  F/T OGM
95 Changing Fax Forwarding/
Paging setting
1  OFF
2  Fax Forwarding
3  Paging
4  FAX FWD NO.
96 Retrieve Fax
1  Memory Status List
2  Retrieve all FAX
3  Erase FAX in the
    memory
97 Check the receiving status
1  FAX
2  VOICE
98 Change Answer Mode
1  MSG CTR
2  F/T
3  FAX
90 Exit 
						

							70CHAPTER EIGHT
Retrieving Memory Status List
You can retrieve the Memory Status List from a remote fax machine to see if you
have any fax messages.
1Dial your FAX/MFC’s number.
2When you hear the beep, immediately enter your Remote Access Code
(The factory setting is 
1 5 9  ).
3When you hear two short beeps, use the dial pad to press 9 6 1.
4Using the dial pad, enter the number (up to 20 digits) of the remote fax
machine where you want the Memory Status List forwarded, and then press
 .
You cannot use 
 and  as dial numbers.  However, if you want to store a
pause, press 
.
5After you hear your FAX/MFC beep, hang up and wait.
Your FAX/MFC calls the remote fax machine.  The remote fax machine prints
the Memory Status List.
Retrieving Fax Messages
1Dial your FAX/MFC’s number.
2When you hear the beep, immediately enter your Remote Access Code
(The factory setting is 
1 5 9  ).
3As soon as you hear two short beeps, use the dial pad to press 9 6 2.
4Using the dial pad, enter the number (up to 20 digits) of the remote fax
machine where you want your fax messages forwarded, and then
press 
 .
You cannot use 
 and  as dial numbers.  However, if you want to store a
pause, press 
.
5After you hear your FAX/MFC beep, hang up and wait.
Your FAX/MFC calls the remote fax machine.  The remote fax machine prints
your fax messages. 
						

							71MESSAGE CENTER
Changing Fax Forwarding Number
You can change the default setting of your fax forwarding number from a remote
fax machine.
1Dial your FAX/MFC number.
2When you hear the beep, immediately enter your Remote Access Code
(The factory setting is 
1 5 9  ).
3When you hear two short beeps, use the dial pad to press 9 5 4.
4Enter the new number of the  remote fax machine where you want your fax
messages forwarded, and then press 
 .
You cannot use 
 and  as dial numbers.  However, if you want to store a
pause, press 
.
5To retrieve the Memory Status List, when you hear two short beeps, use the
dial pad to press 
9 6 1.
6Use the dial pad to enter the number of the remote fax machine (up to 20
digits), and then press 
 .
7After you hear your FAX/MFC beep, hang up and wait.
Your FAX/MFC calls the remote fax machine.  The remote fax machine prints
the Memory Status List showing the new forwarding number.
8Check the forwarding number.
If the forwarding number is incorrect, return to Step 1 to reset it. 
						

							72CHAPTER EIGHT