Brother Printers Mfc 1970 Multifunction Print Copy Scan Fax Owners Manual

							43
Sending Faxes
Quick Scan Fax Transmission
You can scan a fax into the FAX/MFC’s memory to be sent as soon as the scan is
complete.  This way, you don’t have to wait for the entire fax to be transmitted
before you retrieve your original.
If you get a MEMORY FULL message while scanning the first page of a fax, press
Stop to cancel the scan.  If you get a MEMORY FULL message while scanning in a
subsequent page, you’ll have the option to press 
Start to transmit the pages
scanned so far, or to press 
Stop to cancel the Quick Scan operation.
1Insert the document in the feeder.
2Press Q.Scan.  The screen indicates how much memory is available.
3Enter the fax number.
4Press Start to begin scanning the document into memory.  Once the scan is
complete, the FAX/MFC dials the call.
Daily Timer
You can use this function to set a time to send a fax every day. The setting stays
the same until you change it. Then, when you use Delayed Transmission the time
will be displayed automatically.
1Press Function, 7, 2.
2Use the dial pad to enter the time in 24-hour format (for example, enter
19:45 for 7:45 PM).
3Wait 2 seconds, then press Stop to exit.
7
CHAPTER SEVEN
Advanced
Fax Operatio
n
See
Delayed
Transmission
p. 44
and
Delayed
Polling
p. 55 
						

							44CHAPTER SEVEN
Delayed Transmission
You can use this function to send a fax up to 24 hours later. If you have set a time
in Daily Timer, the time will be displayed in Step 4.
1Insert the document in the feeder.
2You can press Q.Scan to use memory transmission, or you can send your fax
normally.
3Press Function, 1, 1.
4Enter the time you want the fax to be sent, in 24-hour format (for example,
enter 19:45 for 7:45 PM).
5Wait 2 seconds (the screen will display 1. TIMER), then press Stop. The
screen prompts you to enter the fax number.
MEMORY 100%
ENTER FAX NO.
6Enter the fax number, and press Start. The FAX/MFC will wait until the time
you have entered to send the fax.
Interrupting Timer and Poll Waiting
You can send a fax (or make a copy) now, even if you have the FAX/MFC set to
send a fax later, or if you have it set for Poll Waiting. However, you cannot use
automatic redial or the function mode.
1Press Function, 0.
2Wait 2 seconds, then remove the documents that are waiting in the feeder.
INSERT DOCUMENT
3Place the document you want to send now in the feeder.
4Enter the number for the fax you want to send now.
5Press Start.
6After the transmission is finished, return the first document to the feeder.
7Press Function, 0 to restore the Delayed Transmission timer.
See
Daily Timer
p. 43 
						

							45ADVANCED FAX OPERATION
Canceling a Delayed Fax
You can cancel tasks you’ve scheduled using the timer.
1Press Function, 2. Any waiting jobs appear on the display. If no jobs are
waiting, the screen displays NO JOB WAITING.
2.CANCEL JOB
2If you have more than two jobs waiting, use  or  to select the job you
want to cancel. Press 
Set when the screen displays your selection.
—OR—
If you have only one job waiting, go to step 3.
3Press 1 to cancel—OR—Press 2 to exit without canceling.
4Press Stop to exit.
Broadcasting
Using the numbers you have stored in group dialing, One Touch and Speed Dial
memory, you can “broadcast” faxes automatically to many different locations in
a few simple steps.  (Model MFC 1870MC offers up to 59 locations; FAX 1570MC
and MFC 1970MC offer up to 123 locations.)
After the Broadcast is completed, a Broadcast Report will be printed automatically
to let you know the results.
1Insert the document in the feeder.
2Press Q.Scan.  The screen displays how much memory is available.
3Enter the One Touch and Speed Dial numbers (one after the other) or a
Group number you have stored.
4Press Start.  The FAX/MFC stores the document in memory, then transmits it
to all the numbers you entered.  If the line is busy, the FAX/MFC will retry.
Press Stop during transmission to cancel the current fax broadcast.
Overseas Mode
If you have difficulty sending a fax overseas, use the Overseas Mode.
After you send a fax using this feature, the feature turns itself off.
1Insert document.
2Press Function, 1, 6.
6.OVERSEAS MODE
3Press  or  to select ON (or OFF).
4Press Set when the screen displays your selection.
5Press Stop to exit.
6Follow basic procedures to send a fax.
See
Setting Up
Groups for
Broadcasting
pp. 23-24
See
Sending
Faxes
pp. 31-33 
						

							46CHAPTER SEVEN
Error Re-Transmission
Sometimes there is noise or interference on the phone line, which makes it
difficult for your FAX/MFC to transmit a fax.  You can set the FAX/MFC to
automatically retransmit (RE-TX).
1Press Function, 5, 4.
2Press  or  to select ON (or OFF).
3Press Set when the screen displays your selection.
4Press Stop to exit.
Composing Electronic Cover Page
Your cover page includes the name/number stored in the One Touch or Speed
Dial memory. If you’re dialing manually, the name is left blank.
The cover page indicates the fax is from your Station ID, and the number of pages
you’re sending. If you have COVERPG ON/OFF (function 5-3) ON, the number of
pages remains blank.
You can select a comment to include on your cover page.
1.COMMENT OFF
2.PLEASE CALL
3.URGENT
4.CONFIDENTIAL
Instead of using one of the comments above, you can enter up to two customized
messages, each 27 characters long.  Use the chart on page 19 to help enter
characters.
1Press Function, 7, 7.
2Use  or  to choose position 5 or 6 for your customized comment.
3Press Set.
4Use the dial pad to enter your customized comment.
5Press Set.
6Press Stop to exit.
See
One Touch
and
Speed Dial
pp. 20-22
See
Setting
Station ID
p. 18 
						

							47ADVANCED FAX OPERATION
Always Send Cover Page
Make sure station ID is set up (p. 18). This feature does not work without Station
ID set up.
You can set the FAX/MFC to send a cover page whenever you send a fax. The
number of pages in your fax is not included when you use this setting.
1Press Function, 5, 3.
2Press  or  to select.
COVERPAGE:OFF
COVERPAGE:ON
3Press Set when the screen displays your selection. (If you select ON, a
coverpage is always sent when you send a fax.)
4If you selected ON, you must select a comment. Use  or  to view
possible selections.  (You can select a custom comment, instead.)
1.COMMENT OFF
2.PLEASE CALL
3.URGENT
4.CONFIDENTIAL
5.(USER DEFINED)
6.(USER DEFINED)
5Press Set when the screen displays your selection.
6Press Stop to exit. Now, whenever you insert a document in the feeder, the
screen displays COVERPAGE ON before prompting you to dial.
Cover Page (Temporary Setting)
Make sure station ID is set up (p. 18). This feature does not work without Station
ID set up.
You can set the fax to send a cover page with a particular document. This cover
page will include the number of pages in your document.
1Insert the document in the feeder.
2Press Function, 1, 7.
3Press  or  to select ON (or OFF).
4Press Set when the screen displays your selection. 
						

							48CHAPTER SEVEN
5Press  or  to view comment selections.
1.COMMENT OFF
2.PLEASE CALL
3.URGENT
4.CONFIDENTIAL
5.(USER DEFINED)
6.(USER DEFINED)
6Press Set when the screen displays your selection.
7Enter two digits to indicate the number of pages you are sending (enter 0
0 to leave number of pages blank).
8Wait 2 seconds, then press Stop.
9Enter the fax number you’re calling.
10Press Start.
Using a Printed Cover Page
1Press Function, 3, 4.
2Press Start. Your FAX/MFC prints a copy of your cover page.
Call Reservation
You can send a fax and let the other party know that you want to have a
conversation after the fax transmission is complete. The other fax machine will
ring as if it were receiving a telephone call; if the other party picks up the handset,
your FAX/MFC will ring. Lift the handset to speak.
If you set Call Reservation and Call Back message to ON, your FAX/MFC leaves a
message if the other party does not answer.
1Insert the document in the feeder.
2Press Function, 1, 3. The screen displays the current setting for Call
Reservation.
CALL RESERVE:ON
CALL RESERVE:OFF
3Press  or  to select ON (or OFF). 
						

							49ADVANCED FAX OPERATION
4If you set Call Reservation to ON, press Set when the screen displays your
selection. The screen displays the current setting for Call Back Message.
CALL BACK:OFF
CALL BACK:ON
5Press  or  to select ON (or OFF).
6Press Set when the screen displays your selection.
7Press Stop. The screen prompts you to enter the fax number you want to call.
8Enter the fax number, and press Start.
9If you’ve set Call Reservation to ON, pick up your handset if the FAX/MFC
rings.
  
You cannot use auto redial with Call Reservation. You cannot use Call
Reservation with Delayed Transmission or with Polling. You must register your
Station ID to set Call Back Message to ON.
Print Call Back Message
1Press Function, 3, 5.
2Press Start.
Next-Fax Reservation
Even if your fax is receiving another fax, you can set your FAX/MFC to send your
fax next. This way, you don’t have to wait for it to finish sending or receiving the
other fax. You can dial this fax call manually, or by using Redial, One Touch,
Speed Dial, or Chain dialing. (When you use One Touch and Speed Dial, only the
memory location—not the name of the person you’re calling—is displayed.)
1Insert the documents in the feeder. If necessary, press Resolution to adjust
resolution.
2Enter the fax number.
3Press Start.
4Press Set. The screen displays:
NEXT-FAX RESERVD
5To cancel the reservation, remove the documents and press Stop.
You can’t use this feature if there is a document waiting in the feeder (possibly for
Delayed Transmission or Poll Waiting), or when the timer has been interrupted. 
						

							50CHAPTER SEVEN
Multiple Resolution Transmission
Use this feature to select separate resolution settings for each page of the fax
you’re sending.  This could be useful if you’re sending a fax with photos and
letters, or some pages with small print and others with normal print.  Resolution
settings return to STANDARD after the fax is sent.
1Insert documents in feeder, then press Function, 1, 5.
2Use  or  to select resolution for page 1, then press Set.
3Repeat Step 2 for subsequent pages.  Press Stop when you’re finished.
4Enter the fax number you’re calling, and press Start.
Receiving Faxes
Operation from Extension Telephone
If you answer a fax call on an extension phone, you can make your FAX/MFC take
over by using the Activation Code. When you press the Activation Code
 5 1, the FAX/MFC starts to receive a fax.
If the FAX/MFC answers a voice call and double-rings for you to take over, use the
Deactivation Code 
 5 1 to take the call at an extension phone.
If you answer a call, and no one is on the line, assume you’re receiving a fax. At
the FAX/MFC phone, press 
Start, then hang up. At an extension phone, press 
5 1, wait for fax receiving tones (chirps), then hang up. (Your caller will have
to press 
Start to send the fax.)
For F/T (Fax/Tel) Mode Only
When the FAX/MFC is in F/T mode, it will use the F/T Ring Time (double ringing)
to alert you to a voice call. If you’re at the FAX/MFC, you can lift the handset to
answer.
If you’re at an extension phone, you’ll need to lift the handset during the F/T
Ring Time and press 
 5 1 between the double rings. If no one is on the
line, or if someone wants to send you a fax, send the call back to the FAX/MFC by
pressing 
 5 1.
See
F/T Ring
Time
p. 36
See
Easy Receive
pp. 34-35 
						

							51ADVANCED FAX OPERATION
Changing Remote Codes
Remote Codes might not work with some telephone systems. The preset Activation
Code is 
 5 1. The preset Deactivation Code is  5 1.
If you are always disconnected when accessing your TAD remotely, try changing
the Activation Code from 
 5 1 to    and the Deactivation Code
from 
 5 1 to 9 9 9.
To change Remote Codes
1Press Function, 7, 5.
2Press  or  to select ON (or OFF).
REMOTE ACT.:ON
3Press Set when the screen displays the setting you want.
4If you want to, enter a new Remote Activation Code, then wait 2 seconds.
ACT.CODE:*51
5If you want to, enter a new Remote Deactivation Code, then wait 2 seconds.
DEACT.CODE:#51
6Press Stop to exit.
Distinctive Ringing
This FAX/MFC feature lets you use the Distinctive Ringing subscriber service
offered by some telephone companies, which allows you to have several telephone
numbers on one phone line. Each phone number has its own Distinctive Ringing
pattern, so you know which phone number is ringing. This is one way you can
have a separate phone number for your  FAX/MFC.
Your FAX/MFC has a Distinctive Ringing function, allowing you to dedicate one
phone number just for receiving faxes. You’ll need to follow the directions below
to “register” the Distinctive Ringing pattern, so your FAX/MFC can recognize its
incoming calls. You will need another person standing by on another line to help
you with Step 6 of this registration.
You can change or cancel the Distinctive Ringing pattern at any time. You can
switch it off temporarily, then turn it back on. When you get a new fax number,
make sure you reset this function. 
						

							52CHAPTER SEVEN
  You can register only one Distinctive Ringing pattern with the FAX/MFC. Some
ringing patterns cannot be registered.

The FAX/MFC will answer only calls to its registered number.

To have your TAD answer only the main number, the FAX/MFC must be in
Manual Mode.

In F/T Mode or FAX ONLY, the FAX/MFC will answer all numbers on the
phone line.
Registering the Distinctive Ringing phone number
1Disconnect the FAX/MFC from any TAD or telephone company voice mail.
2Have someone ready to call the Distinctive Ringing number
you’re assigning to the FAX/MFC.
3Press Function, 6, 7.
4Press  or  to select the SET Mode.
5Press Set.
6Press Stop. The screen displays:
D/R SET MODE
Now, another person must call your fax number.
If you want to exit this programming, press 
Stop.  Settings
remain unchanged.
7When the FAX/MFC rings, listen for the ring pattern, and make sure it’s the
one you want for the FAX/MFC.
If it is, wait until the screen displays:
PICK UP TO SET
8Lift the FAX/MFC handset and press Start.  The screen displays
REGISTERED.  (If the incorrect distinctive ringing number was called, press
Stop to cancel.)
9Hang up.
Your FAX/MFC must be in MANUAL mode before someone calls.
Once you’ve registered the Distinctive Ringing number in your FAX/MFC, you can
turn this feature ON (or OFF).  To change the setting, follow steps 1 to 4 above,
selecting ON or OFF.