Brother Printers Mfc 1970 Multifunction Print Copy Scan Fax Owners Manual

							23FAX SETTINGS
Changing One Touch and 
Speed Dial Numbers
If you try to store a One Touch or Speed Dial number in a location where a
number is already stored, the screen displays the current name stored there, then
prompts you to either
1. CHANGE—OR—2. EXIT.
1Press 1 to change the number stored, or press 2 to exit without making a
change.
2If you want to erase the number, press Clear when the cursor is to the far left
of the digits.
3If you want to change a digit, use  or  to position the cursor under the
digit you want to change, then press 
Clear.
4Enter a new number.
5Follow the directions from Step 4 in Storing One Touch Numbers or Storing
Speed Dial Numbers.
Setting Up Groups
for Broadcasting
Groups allow you to send the same fax message to many fax numbers by pressing
only one One Touch key (Broadcasting).  First, you’ll need to store each fax
number as a One Touch or Speed Dial number.  Then, you can combine them
into a Group.  Each Group uses a One Touch key.  Finally, you can have up to 6
small Groups, or you can assign many numbers to one large group. If you have
Model MFC 1870MC you can assign up to 59 numbers to one large group, and for
Models FAX 1570MC and MFC 1970MC up to 123 numbers to one large group.
1Press Function, 4, 3.  The screen displays:
    
SELECT ONE-TOUCH
2Select a One Touch key where you wish to store the number.  (For example,
press One Touch key 
02 to use as a group.)
3Use the dial pad to enter the Group number (for example, press 1 for
Group 1).
SETUP GROUP:GO
ENTER & SET
See
Storing
One Touch
Dial
Numbers
pp. 20-21
and
Storing
Speed Dial
Numbers
p. 22 
						

							24CHAPTER THREE
4Use the dial pad to enter the One Touch or Speed Dial numbers in this group.
For example, enter 
 0 3,  0 5,  0 2. Enter a  before
Speed Dial locations; enter a 
 before One Touch locations.
G01:#O3#O5*O2
5Press Set.  The screen prompts you to enter a name.
              
NAME:
ENTER & SET
6Use the dial pad and the chart on pages 18-19 to enter a name for the group
(for example, NEW CLIENTS).
7Press Set.
8Press Stop to exit.
You can print a list of all One Touch and Speed Dial numbers.  See Chapter 10,
“Printing Reports and Lists.”
Setting Beeper Level
You can set the beeper to LOW, HIGH or OFF. The FAX/MFC comes set to LOW.
When the beeper is set to LOW or HIGH, the FAX/MFC beeps every time you press
a key or make an error, and at the end of fax sending or receiving.
1Press Function, 5, 2.
2Press  or  to select your setting.
3When the screen displays the setting you want, press Set.
4Press Stop to exit.
Memory Storage
All settings in the SET AUTO DIAL, USER OPTIONS, TEL OPTIONS, and SETUP
SYSTEM functions are stored permanently and will be retained even in the event
of a power failure. 
						

							25
User-Friendly Programming
We have designed your FAX/MFC with on-screen programming and a Help key.
User-friendly programming helps you take full advantage of all the functions
your FAX/MFC has to offer.
Since your fax programming is done on the LCD, we created step-by-step on-
screen prompts to help you program your FAX/MFC.  All you need to do is follow
the prompts as they guide you through the function menu selections and
programming options and settings.
Function Mode
You can access the function mode by pressing Function. When you enter the
function mode, your FAX/MFC displays a list of Level One Functions from which
you can choose.  These function options appear one after the other on the display.
Select an option by pressing 
Set when the option appears on the LCD.
You can “scroll” more quickly through options by pressing 
. When the screen
displays your selection, press 
Set. (Use  to scroll backward if you passed your
choice or to save key strokes. Both arrow keys show all options, in the opposite
order.)
If you want to exit the Function Mode, press Stop.
See
 Using This
Manual p. 1
4
CHAPTER FOUR
On-Screen
Programming 
						

							26CHAPTER FOUR
Alternating Displays
When you see alternating displays, the LCD sometimes alternates between the
currently selected option, and a help message giving brief instructions about how
to proceed.  The display you’ll probably see most often is shown below, showing
you, when you place a document in the feeder, that you can dial a number and
send a fax, or you can make a copy.
FAX: NO. & START
COPY: PRESS COPY
Function Selection Table
If you have a basic understanding of how to program a fax machine, you can
perform most of the programming settings without the Owner’s Manual.  To help
you understand the function selections, options, and settings that are found in
your fax and Message Center programs, use the Function Selection Table below.
1. TEMP. SETTINGS
Function Description Factory Set More Info
1. TIMERSend documents later. -- p. 44
2. POLLINGRetrieve faxes from another OFF pp. 54–56
machine.
3. CALL RESERVEYou can send a fax, then speak. OFF pp. 48–49
4. CONTRASTChange lightness or darkness AUTO p. 32
of  fax you’re sending.
5. RESOLUTIONAllows you to change resolution STANDARD pp. 32, 50
page by page.
6. OVERSEAS MODEAdjusts for sometimes difficult OFF p. 45
overseas transmissions.
7. COVERPAGEAutomatically sends cover page OFF pp. 47–48
you  program.
2. CANCEL JOB
Function Description Factory Set More Info
Cancel a timed or polled job. p.45 
						

							27ON-SCREEN PROGRAMMING
3. PRINT REPORTS
Function Description Factory Set More Info
1. ACT. REPORTpp. 83–84
2. ALL DIALp. 83
3. TEL. INDEXPrint lists and reports of activity. p. 83
4. COVERPAGE(Details in Chapter 10) pp. 48, 83
5. CALL BACK MSGpp. 49, 83
6. USER OPTIONSp. 83
7. XMIT REPORTOFF pp. 83–84
8. MEMORY STATUSp. 83
9. CALLER IDp. 83
4. SET AUTO DIAL
Function Description Factory Set More Info
1. ONE-TOUCH DIALDial numbers stored in memory USER DEFINED pp. 20–21
by pressing only one key.
2. SPEED-DIALDial numbers stored in memory p. 22
pressing only 3 keys.
3. SETUP GROUPSSet up a group number pp. 23–24
for broadcasting.
5. USER OPTIONS
Function Description Factory Set More Info
1. SMOOTHINGEnhance the appearance of ON p. 37
incoming faxes.
2. BEEPERAdjust volume level of beeper. LOW p. 24
3. COVERPG ON/OFFSend automatic cover page OFF p. 47
with comment.
4.ERROR RE-TXResend a fax if an error occurs. OFF p. 46
5. REDUCTIONReduce size of image. AUTO p. 38
6. RCD PAPERSelect size of paper for fax receiving.LETTER p. 37 
						

							28CHAPTER FOUR
6. TEL OPTIONS
Function Description Factory Set More Info
1. TONE/PULSESelect dialing mode. TONE p. 17
2. RING DELAYNumber of rings before machine 2 p. 35
answers in F/T, FAX or MC
mode.
3. SPEAKER VOLUMEAdjust speaker volume. LOW p. 36
4. ICM REC. MONITRAdjust volume of LOW p. 66
incoming messages.
5. F/T RING TIMESets the time for “double-ring”20 p. 36
in F/T mode.
6. RING VOLUMEAdjust volume of ringer. MEDIUM p. 37
7. DISTINCTIVEUse with phone company OFF pp. 51–52
distinctive ringing service
to register the ring pattern
with FAX/MFC.
8. CALLER IDView a list of the last 30 pp. 53–54
Caller IDs stored in memory.
7. SETUP SYSTEM
Function Description Factory Set More Info
1. DATE/TIMEEnter date and time for LCD01/01/1999 00:00pp. 17–18
display and to print on
transmissions.
2. DAILY TIMERSend delayed jobs at the same 00:00 p. 43
time every day.
3. INTERVALSelect the interval of time OFF p. 84
between activity reports.
4. STATION IDProgram name, fax number, -- p. 18
and telephone number to
appear on each transmitted page.
5. REMOTE CODEEnter code to activate or ON (
51, #51) p. 51
deactivate machine from a
remote location.
6. EASY RECEIVEReceive fax messages without ON pp. 34-35
pressing the Start key.
7. SET COVERPAGERegister your own two p. 46
custom comments.
(8.MF LINK)Fax Receive Only/ PC Primary/ PC Primary
Multi-Function
(For MFC 1870MCPC Receive OnlyLink/Missing
and MFC 1970MC only)Link 
						

							29ON-SCREEN PROGRAMMING
9. SETUP MC PRO
Function Description Factory Set More Info
1. MSG CTR PROSelect ON or OFF. OFF p. 81
2. OGMRecord outgoing announcements pp. 79–80
for 1st Level and 2nd Level.
3. MAIL BOXSelect primary (default) p. 76
mailbox.
4. VOICE INFOStore the voice information User Defined pp. 74–75
for each Voice-on-Demand.
0. INTERRUPT
Function Description Factory Set More Info
——Send a fax now OR make——p. 44
a copy, even if you have the
FAX/MFC set up to send a fax
later or for Polling.
8. SETUP MSG CTR
Function Description Factory Set More Info
1. MSG STORAGESelect if memory will store fax, FAX:OFF/ p. 61
voice or both. VOICE:ON
2. BACKUP PRINTSelect if fax prints memory backup. ON p. 64
3. FAX FWD/PAGINGSet fax to forward fax/message OFF pp. 66–67
OR to call your pager.
4. REMOTE ACCESSSet code for retrieving messages. 159
p. 68
5. ICM MAX. TIMESet length of incoming messages. 30 seconds p. 65
6. OGMSelect/record outgoing message. MSG CTR OGM pp. 61-62
7. TOLL SAVERSet to ring twice when messages OFF p. 65
are waiting. 
						

							30CHAPTER FOUR 
						

							31
Sending Faxes
Before you begin:

Documents must be between 5.8 and 8.5 inches wide, and 5.9 and 23.7
inches long. Your FAX/MFC can only scan an image 8.2 inches wide,
regardless of how wide the paper is.

Make sure you insert documents face down, top edge first.

Adjust the paper guides to fit the width of your document.
Paper guides

The automatic document feeder (ADF) can hold up to 20 pages, feeding each
one individually through the FAX/MFC. Use standard (20 lb.) paper when
using the ADF; if you’re using heavier paper, feed each sheet individually to
prevent paper jams.
5
CHAPTER FIVE
Basic Fax
Operation 
						

							32CHAPTER FIVE


Press Resolution (before you send the fax or make a copy)to select the
resolution for the document you’re sending.
Standard–––Suitable for most typed documents.
Fine–––––––Good for small print; transmits a little slower than
standard resolution.
Super Fine — Good for small print or artwork; transmits slower than fine
resolution.
Photo––––––Use when document has varying shades of gray; slowest
transmission time.
  

DO NOT use curled, wrinkled, folded, or ripped paper, or paper with staples,
paper clips, paste or tape attached. DO NOT use cardboard, newspaper, or
fabric.

Make sure documents written with ink are completely dry.
Contrast Setting
If your document is very light or very dark, you might want to set the contrast
accordingly. Use S.LIGHT to send a very light document. Use S.DARK to send a
very dark document.
1Insert the document, face down, in the feeder.
2Press Function, 1, 4.
3Use  or  to select AUTO, S.LIGHT, or S.DARK.
4When the screen displays your selection, press Set.
5Press Stop to exit.
6Enter a fax number and press Start to send a fax—OR—Press Copy to make
a copy.
Manual Transmission
Manual transmission lets you hear the dial tone, ringing, and fax chirps before
sending the fax.
1Insert the document face down in the feeder.
2Pick up the handset and listen for a dial tone
—OR—press 
Speaker Phone and listen for a dial tone.
3Enter the fax number you want to call (you can enter the digits using the
dial pad, or you can enter a One Touch or Speed Dial number or you can
call from the Tel-index).
See
One Touch
Dialing
p. 21