Brother Printers Mfc 1970 Multifunction Print Copy Scan Fax Owners Manual

							53ADVANCED FAX OPERATION
Caller ID
The Caller ID feature of this FAX/MFC lets you use the Caller ID subscriber service
offered by many local phone companies.   This service provides you, by means of
the screen display,  the name or telephone number of your caller as the line rings.
After two rings, the screen displays the telephone number of your caller (or name,
if available).  Once you pick up the  handset, the Caller ID information disappears
from the screen, but the call information remains stored in the Caller ID memory.

You will see the first 16 characters of the number or name.

OUT-OF-AREA display means call originates outside your Caller ID service area.

PRIVATE CALL display means the caller has intentionally blocked
transmission of information.

CALL PICKUP display remains on screen when no Caller ID information was
transmitted.
If both the name and number are received, the screen displays only the name.
You can print a list of Caller ID information received by your FAX/MFC.
Caller ID service varies with different carriers.  Call your local phone company to
determine what kind of service is available in your area.
Caller ID memory stores information for up to thirty calls; when the thirty-first
call comes in, information about the first call is erased.  You can scroll through
Caller ID information to review those calls made to your FAX/MFC.
1Press Function, 6, 8.
2Press Set.  The screen displays the number of the most recent call, and the
call information.
3Press  or  to scroll through the Caller ID memory.
4Press Stop to exit.
See
Printing
Reports and
Lists
pp. 83-84 
						

							54CHAPTER SEVEN
Clearing Caller ID Information
Press Clear when the screen displays the Caller ID information you want to erase.
Polling
Polling is the process of retrieving faxes from another fax machine.  You can use
your FAX/MFC to “poll” other machines, or you can have someone poll your
machine.
All parties involved in polling need to set up their fax machines to accommodate
polling.  When someone polls your FAX/MFC to receive a fax, they pay for the call;
if you poll someone’s fax machine to receive a fax, you pay for the call.
  
Some fax machines do not respond to the polling function.
Setup to Poll Another Fax
1Make sure no document is in the feeder.
2Press Function, 1, 2.
3Wait 2 seconds.
4The screen displays:
POLLING:OFF
5Press  or  to choose ON.
6Press Set.
7Press Stop.
The screen prompts you to enter the fax number you want to poll, and then
to press 
Start.
ENTER FAX NO.
PRESS START KEY
8Enter the fax number you are polling.
9Press Start. 
						

							55ADVANCED FAX OPERATION
Setup to Be Polled (Poll Waiting)
1Place document in feeder.
2Press Function, 1, 2.
3Wait 2 seconds.
4The screen displays:
POLLING:OFF
5Press  or  to choose ON.
6Press Set.
7Press Stop.  The screen prompts you to press Start.
8Press Start and wait for the fax to be polled.
Before pressing 
Start, press Q.Scan so that you can store your Poll Waiting
document in the memory. If you use 
Q.Scan to place the Poll Waiting documents
into the memory, they will not be erased automatically after they are polled. To
erase them you must use the Cancel Job function. (See page 45.) 
						

							56CHAPTER SEVEN
Sequential Polling
In Sequential Polling, the reverse of Broadcasting, your FAX/MFC requests
documents from several fax units, in a single operation.
A Sequential Polling Report prints on completion.
1Make sure no document is in the feeder.
2Press Function, 1, 2.
3Wait 2 seconds.
The screen displays:
POLLING:OFF.
4Press  or  to choose ON.
5Press Set.
6Then press Stop.  The screen prompts you to enter the fax number you are
polling.
ENTER FAX NO.
PRESS START KEY
7Specify the destination of fax machines, that you wish to poll by using One
Touch, Speed Dial, or Group keys.
8Press Start.  Your FAX/MFC polls each number or group member in turn for a
document. 
						

							57ADVANCED FAX OPERATION
Copy Functions
Your FAX/MFC cannot scan anything closer than one-eighth inch from the edge
of the paper. For photographs, set the resolution to PHOTO.
1Place document face down in the feeder.
2Press Copy. (You can press Copy again for faster response, otherwise copying
begins in about 5 seconds.)
  
Do not pull on the paper while copying is in progress.
Multiple Copies
You can make multiple copies using your FAX/MFC, and you can choose whether
the copies will be STACKED (all copies of page 1, then all copies of
page 2, etc.) or SORTED(collated).
1Place the document face down in the feeder.
2If you want copies “stacked”, press Copy.
—OR—
If you want copies “sorted” (collated), press 
Sort.
3Enter the number (1-99) of copies you want.
4Press Copy.
If you selected SORT and get a MEMORY FULL message, press Copy to copy the
portion that is in memory, or press 
Stop to cancel.
Reducing and Enlarging Copies
When making copies, you can reduce or enlarge the size of the printed image.  To
reduce to the size of your selected paper automatically, select AUTO.  To select a
reduction ratio, choose 93%, 87%, 75%, or 50%.  To enlarge a document, select
150%, 125% or 120%.  To print a document at its original size, select 100%.
1Insert the document face down in the feeder.
2Press Enlarge/Reduce.
3Use  or  to choose a reduction ratio setting.
4Press Copy—OR—Sort, if you want sorted copies.
5Enter the number (1-99) of copies you want. For example, press 9 for nine
copies.
6Press Copy.
See
p. 32 
						

							58CHAPTER SEVEN 
						

							59
Message Center Mode
Message Center Mode allows you to store incoming fax and voice messages in a
flexible memory.  If you have Model MFC 1870MC the memory stores 15 minutes
of voice messages or up to 20 pages of fax memory, and for Models FAX 1570MC
and MFC 1970MC, the memory stores 30 minutes of voice messages, or up to 50
pages of fax memory.  Any voice or fax message can be retrieved remotely.  Memory
is shared between fax and voice messages, which are stored on a “first-come, first-
served” basis.
You must record an outgoing message in order to use the Message Center Mode.
8
Message
Center
CHAPTER EIGHT
See
Recording
Message
Center
Outgoing
Message
p. 61 
						

							60CHAPTER EIGHT
Flexible Memory Settings
Message Center Mode offers you six flexible memory settings, so that you can
decide which kinds of messages you want to receive.
1. FAX:ON  VOICE:ONBoth voice and fax messages are stored.  You can use
the Fax Forwarding or Paging features and retrieve
voice and fax messages remotely.
2. FAX:ON  VOICE:EXTYou need an external answering machine connected
to the EXT. jack for this setting.  Fax messages are
stored in the message center memory, but voice
messages are stored in your external answering
machine.  Retrieve messages from the external
answering machine.  You cannot use the Paging
feature for voice messages with this setting.
3. FAX:ON  VOICE:OFFAll memory is used to store fax messages—no voice
messages will be stored.
4. FAX:OFF  VOICE:ONAll memory is used to store voice messages—no fax
messages will be stored.  Incoming faxes will print
on paper.  You can use the Paging feature, and
retrieve voice messages remotely.
5. FAX:OFF  VOICE:EXTYou need an external answering machine connected
to the EXT. jack for this setting.  Incoming faxes are
not stored in memory, but will print on paper.  Voice
messages are stored in the external answering machine.
6. FAX:OFF  VOICE:OFFIncoming faxes are not stored in memory, but will
print on paper.  Voice calls are not stored in memory.
Setting Up Message Center
You must set up Message Center in the following order :
1Turn Message Storage ON.
2Record Message Center Outgoing Message (MSG CTR OGM).
3Turn Message Center Pro OFF.
4Activate Message Center Mode.
See p. 61
See p. 61
See p. 81
See p. 62 
						

							61MESSAGE CENTER
Setting Message Storage
Select the setting from the descriptions in Flexible Memory Settings.
1Press Function, 8, 1.  The screen prompts you to choose a FAX setting.
FAX:OFF
SELECT     & SET
2Press  or  to select ON (or OFF).
3Press Set.  The screen prompts you to choose a VOICE setting.
VOICE:ON
SELECT     & SET
4Press  or  to select ON, OFF or EXT.
5Press Set when the screen displays your selection.
6Press Stop to exit.
Recording Message Center
Outgoing Message
Recording the Message Center Outgoing Message (MSG CTR OGM) is the
second step you need to follow before you can turn on the Message Center.  Make
sure your OGM is less than 20 seconds long.
1Press Function, 8, 6.  The screen prompts you to choose an OGM.
MSG CTR OGM
SELECT     & SET
2Press  or  to reach:
MSG CTR OGM
This is the only setting you can select if you want to turn the Message Center on.
3Press Set.
4Press Record, then pick up the handset to record a message.
For example:  Hello.  We are unable to take your call at this time.
Please leave a message after the signal.  If you wish to send a fax, please
press 
 5 1 and Start.
5Replace the handset.  The Message Center plays your OGM.
6Press Stop to exit.
See
Record
Fax/Tel
Announcement
p. 34See
Flexible
Memory
Settings
p. 60 
						

							62CHAPTER EIGHT
Listening to Outgoing Message (OGM)
1Press Function, 8, 6.
2Press  or  to select MSG CTR OGM or F/T OGM.
3Press Set when the screen displays your selection.
4Press Play to hear the OGM.  Adjust the volume by pressing Speaker Volume
Low or High.
5Press Stop to exit.
Erasing Outgoing Message (OGM)
1Press Function, 8, 6.
2Press  or  to select MSG CTR OGM or F/T OGM.
3Press Set when the screen displays your selection.
4Press Erase.
5Press 1 to erase the OGM—OR—Press 2 to exit without erasing.
6Press Stop to exit.
Activating Message Center Mode
Press Mode until the FAX and F/T lights are on.
FAX
F/T
Message Indicators
The Voice and/or FAX indicator lights flash when you have voice messages and/or
faxes waiting for your review.  Once you listen to the message or print the fax, the
light stops flashing.
status
FAX Voice
The LCD screen displays the total number of voice (including memos) and/or fax
messages stored in Message Center memory.
    
VOICE:03 FAX:02