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Brother Printers Mfc 1970 Multifunction Print Copy Scan Fax Owners Manual
Brother Printers Mfc 1970 Multifunction Print Copy Scan Fax Owners Manual
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13INSTALLATION 4Plug one end of the second telephone line cord for your TAD into the L2 jack of the two-line TAD. Plug the other end into the EXT. jack on the left side of the FAX/MFC. Triplex Adapter Two Line Phone Two Line External TAD FAX/MFC . You can keep two-line telephones on other wall outlets as always. There are two ways to add a two-line telephone to the FAX/MFC’s wall outlet. You can plug the telephone line cord from the two-line telephone into the L1+L2 jack of the triplex adapter. Or, you can plug the two-line telephone into the TEL jack of the two-line TAD. Multi-Line Connections (PBX) Most offices use a central telephone system. While it is often relatively simple to connect the FAX/MFC to a key system or a PBX (Private Branch Exchange), we suggest that you contact the company that installed your telephone system and ask them to connect the FAX/MFC for you. It is advisable to have a separate line for the FAX/MFC. You can then leave the machine in FAX ONLY Mode to receive faxes any time of day or night. If the FAX/MFC is to be connected to a multi-line system, ask your installer to connect the unit to the last line on the system. This prevents the unit from being activated each time a telephone call is received. As with all fax units, this machine must be connected to a two wire system. If your line has more than two wires, proper connection of the FAX/MFC cannot be made. If you are installing the FAX/MFC to work with a PBX: 1It is not guaranteed that the unit will operate correctly under all circum- stances with a PBX. Any cases of difficulty should be reported first to the company that handles your PBX. See Easy Receive pp. 34-35
14CHAPTER TWO 2If all incoming calls will be answered by a switchboard operator, it is recommended that the Answer Mode be set to MANUAL. All incoming calls should initially be regarded as telephone calls. 3The unit may be used with either pulse or tone dialing telephone service. Custom Features on Your Phone Line If you have Ring Master, Voice Mail, an answering service, alarm system or any other custom feature on your telephone line, it may create a problem in the operation of your FAX/MFC. Connecting an External Telephone Answering Device (TAD) Sequence You might choose to connect an additional answering system. When you have an external TAD on the same telephone line as the FAX/MFC, the TAD answers all calls. The FAX/MFC “listens” for fax calling (CNG) tones. If it hears them, the FAX/MFC takes over the call and receives the fax. If it doesn’t hear CNG tones, the FAX/MFC lets the TAD continue playing your outgoing message so your caller can leave you a voice message. The TAD must answer within 4 rings (the recommended setting is 2 rings). The FAX/MFC cannot hear CNG tones until the TAD has answered the call, and with 4 rings there are only 8-10 seconds of CNG tones left for the fax “handshake.” Make sure you carefully follow instructions in this manual for recording your outgoing message. Do not use a “toll-saver” ring setting on the TAD.
15INSTALLATION Do not connect a TAD elsewhere on the same phone line—your FAX/MFC and TAD will both try to control the line. Connections The external TAD must be plugged into the left side of the FAX/MFC, into the jack labeled EXT. Your FAX/MFC cannot work properly if you plug the TAD into a wall jack. 1Plug the telephone line cord from the wall jack into the left side of the FAX/ MFC, in the jack labeled LINE. 2Plug the telephone line cord from your TAD into the left side of the FAX/MFC, in the jack labeled EXT. (Make sure this cord is connected to the TAD at the TAD’s telephone line jack, and not its telephone set jack.) 3Set your external TAD to 4 rings or less. (The FAX/MFC’s Ring Delay setting does not apply). 4Record the outgoing message (see below). 5Set the TAD to answer calls. 6Set Message Storage (Function, 8, 1) to VOICE:EXT.. 7Set the Answer Mode to MC:MSG CTR.
16CHAPTER TWO Outgoing Message (OGM) on External TAD Timing is important in recording this message. The message sets up the way your external TAD handles both manual and automatic fax reception. 1Record 5 seconds of silence at the beginning of your message. (This allows your FAX/MFC time to listen for the fax CNG tones of automatic transmissions before they stop.) 2Limit your speaking to 20 seconds. 3End your 20-second message by giving your Remote Activation Code for people sending manual faxes. For example: “After the beep, leave a message or send a fax by pressing 5 1.” Connecting an External Telephone Your FAX/MFC is equipped with a handset that you can use as a regular phone. However, you can also connect a separate telephone (or telephone answering device) directly to your FAX/MFC. Connect the modular plug on the telephone’s line cord to the jack labeled EXT. on the left side of the FAX/MFC. Whenever this phone (or TAD) is in use, the screen displays “EXT. TEL IN USE,” and, if the fax handset is lifted, an alarm sounds. To disconnect the call on the external phone and switch to the fax, press Speaker Phone.
17 Fax Settings Setting Dialing Mode (Tone/Pulse) Your FAX/MFC comes set to accommodate tone (multi-frequency) dialing service. If you have pulse (rotary) dialing service, you need to change the dialing mode. 1Press Function, 6, 1. The screen prompts you to select TONE or PULSE. DIALING:TONE DIALING:PULSE 2Use or to select dialing mode. 3Press Set when the screen displays the dialing mode you want. 4Press Stop. Setting Date and Time Your FAX/MFC displays the date and time, and prints it on every fax you send. In the event of a power failure, the FAX/MFC maintains date and time information for about one hour. All other settings remain unaffected. 1Press Function, 7, 1. The screen prompts you to enter the year. ENTER YEAR:XX 2Enter the last two digits of the year. The screen displays your entry, then prompts you to enter the month. ENTER MONTH:XX 3 CHAPTER THREE Fax Settings
18CHAPTER THREE 3Enter two digits for the month (for example, enter 09 for September, or 10 for October). The screen displays your entry, then prompts you to enter the day. ENTER DAY:XX 4Enter two digits for the day (for example, 06). The screen displays your entry, then prompts you to set the time. ENTER TIME:XX:XX 5Enter the time in 24-hour format (for example, enter 15:25 for 3:25 PM). 6Wait two seconds. 7Press Stop. The screen now displays the date and time you set, and displays it whenever the FAX/MFC is standing by. Setting Station ID You can store your name, fax number, and telephone number to be printed on the fax Cover Page, and on all fax pages. 1Press Function, 7, 4. The screen prompts you to enter your fax number. FAX: 2Enter your fax number (up to 20 digits). The screen displays your entry. 3Press Set. The screen prompts you to enter your telephone number. TEL: 4Enter your telephone number (up to 20 digits). If your telephone number and fax number are the same, enter the same number again. 5Press Set. The screen prompts you to enter your name or your company name. NAME: 6Use the dial pad to enter your name (up to 20 characters). (You can use the chart on page 19 to help you enter letters.) 7Press Set to confirm. 8Press Stop. The screen returns to the date and time. Entering Text When you are setting certain functions, such as the Station ID, you may need to enter text into the FAX/MFC. Most number keys have three or four letters printed above them. The keys for 0, #, and don’t have printed letters because they are used for special characters. See Composing Electronic Cover Page p. 46 See Entering Text pp. 18-19
19FAX SETTINGS By pressing the appropriate number key the correct number of times, you can access the character you want. Press Key one time two times three times four times 2ABC 3DE F 4GH I 5JKL 6MN O 7PQRS 8TUV 9WX Y Z Inserting spaces If you want to enter a blank space, press twice. Making corrections If you entered a letter incorrectly and want to change it, press to move the cursor after the last correct letter. Then press Clear; all letters to the right of the cursor are deleted. Re-enter the correct text and/or digits. Repeating letters If you need to enter a character assigned to the same key as the previous character, press to move the cursor to the right. Special characters and symbols Press for (space) ! “ # $ % & ’ ( ) * + , - . / Press # for : ; < = > ? @ [ ] ^ _ Press Ø forÄ Ë Ö Ü À Ç È É 0
20CHAPTER THREE NOTICE: The Telephone Consumer Protection Act of 1991 makes it unlawful for any person to use a computer or electronic device to send any message via a telephone fax machine unless such message clearly contains, in a margin at the top or bottom of each transmitted page, or on the first page of the transmission, the date and time it is sent and an identification of the business or other entity or other individual sending the message and the telephone number of the sending machine or such business, other entity, or individual. In order to program this information into your FAX/MFC, you should complete the steps described on page 18 and 19. The telephone number you enter is used only for Call Back Message and Cover Page features. If you do not enter a fax number, no additional information can be entered. To enter a space, press once between numbers and twice between characters. If your Station ID has already been programmed, the screen prompts “1” to make a change, or “2” to exit without changing. Storing One Touch Dial Numbers You can store 24 fax/phone numbers that you can dial by pressing one key. You can also store names with these numbers. When you press a One Touch dial location, the screen displays the name or number as the call is dialed. One Touch keys are not the dial pad keys. They are the 12 keys (number 01-24) located to the right of the dial pad. One Touch Numbers 13-24 are accessed by holding down Shift when you press the appropriate One Touch key. 1Press Function, 4, 1. 2Press the One Touch key where you want to store a number. (One Touch key 01 is pre-programmed for Brother Fax-Back System (USA only). You can override it if you wish.) The screen displays the location you selected. 3Enter a number (up to 20 digits). If you want to enter a pause in the dialing sequence (to wait for an “outside line,” for example), press Redial/Pause as you’re entering digits. Pressing Redial/Pause enters a 3.5-second pause when the number is dialed, and a dash appears on the screen. 4Press Set. The screen prompts you to enter a name for this number. NAME: 5Use the dial pad to enter the name (up to 15 characters). You can use the chart on page 19 to help you enter letters—OR—Go to Step 6 to store the number without a name. See ALL DIAL Report p. 83
21FAX SETTINGS 6Press Set. The screen prompts you to select the type of number this is. Use or to select the type you want. FAXa fax only number TELa telephone (voice) number F/Tboth a fax and telephone (voice) number CHAINa number (usually an access code) for chain dialing. 7Press Set. 8Return to Step 2 to store another One Touch number—OR—Press Stop to exit. When you dial an AUTO DIAL number, the screen displays the name you’ve stored, or, if you haven’t stored a name, the number you’ve stored . If you need to store a pause longer than 3.5 seconds, please call Brother Customer Service at 1-800-284-4329 in the USA, or 1-800-853-6660 from within Canada. You can use chain dialing to store long dialing sequences. For example, to store 9 1 201 555 1234 987 65 4321, divide the number into 2 parts. Store the first part as a Chain type number (this tells the system that the dialing sequence is not complete). CHAIN—9 1 201 555 1234 The last part of the One Touch number must be stored as any of the other following 3 types. FAX or F/T or TEL—987 65 4321 Now, when you dial, just press the two keys (one after the other, in order) where you’ve stored the two parts of the number. If you are using Chain Dialing with a credit card number, do not send an electronic cover page. The credit card number will appear on it. One Touch Dialing 1Pick up the handset—OR—Press Speaker Phone. 2When you hear a dial tone, press the One Touch key of the location you want to call. If you try to use a One Touch location with no number stored in it, you hear a warning sound, and the screen displays NOT REGISTERED. The display returns to normal after 2 seconds.
22CHAPTER THREE Storing Speed Dial Numbers You can store Speed Dial numbers, when you dial by pressing only three keys. Model MFC 1870MC has 36 Speed Dial locations, Models FAX 1570MC and MFC 1970MC have 100. Even if you lose electrical power, numbers stored in memory will not be lost. 1Press Function, 4, 2. The screen prompts you to enter a location. SPEED-DIAL? # 2Use the dial pad to enter a 2-digit location. (For model MFC 1870MC, enter 01 - 36.) (For models FAX 1570MC and MFC 1970MC, enter 00 - 99.)The screen displays your entry, then prompts you to enter the number you’re storing. #05 ENTER & SET 3Enter the number (up to 20 digits). 4Press Set. The screen now prompts you to store a name with this number. NAME: 5Use the dial pad to enter the name (up to 15 characters). You can use the chart on page 19 to help you enter letters—OR—Press Set and go to Step 7 to store the number without a name. 6Press Set. 7The screen prompts you to select the type of number this is. Use or to select the type you want. FAXa fax number TELa telephone (voice) number F/Tboth a fax and telephone number CHAINa number (usually an access code) for chain dialing. 8Press Set. 9Return to Step 2 to store another Speed Dial number—OR—Press Stop to exit. Speed Dialing 1Pick up the handset—OR—Press Speaker Phone. 2When you hear a dial tone, press Speed Dial, then press the two-digit Speed Dial number.