Brother Ppf 2900 Plain Paper Fax Manual

							AUTO DIAL NUMBERS AND DIALING OPTIONS   7 - 8
Pause
Press Redial/Pause to insert a 3.5 second pause between numbers. If you are 
dialing overseas, you can press Redial/Pause as many times as needed to 
increase the length of the pause. 
Hold
1Press Hold to place a call on Hold.
2You can replace the handset without disconnecting the call.
3Pick up the FAX/MFC handset. (Picking up an extension handset will not 
release the call from Hold.)
Fax Redial
If you’re sending a fax manually and the line is busy, press Redial/Pause to 
try again. Anytime you want to make a second call to the last number dialed, 
press Redial/Pause to save time. 
If you’re sending a fax automatically and the line is busy, the FAX/MFC will 
automatically redial (up to three times at 5 minute intervals).
Tone/Pulse (For Canada Only)
If you have pulse dialing service, but need to send tone signals (for example, for 
telephone banking), follow the directions below. If you have touch tone service, 
you do not need this feature to send tone signals.
1Lift the handset.
2Press #. Any digits dialed after this send tone signals.
3When you hang up, the FAX/MFC returns to pulse dialing service. 
						

							8 - 1   TELEPHONE SERVICES
88Telephone Services
Custom Features
Your FAX/MFC supports the Distinctive Ring and Caller ID telephone services 
offered by some telephone companies.
Distinctive Ring
The term “Distinctive Ring” is used by Brother to identify a phone company 
service that is given many names, depending on the telephone company you are 
using. For example, this service may be called SmartRing, RingMaster, Teen-
Ring, Indent-a-Call or Indent-a-Ring.
What Does Your Telephone Company’s “Distinctive Ring” Do?
Your telephone company’s Distinctive Ring service allows more than one 
number on the same phone line. If you need more than one phone number, it 
is an inexpensive alternative to paying for an additional line. Each phone 
number has its own distinctive ring pattern, so you will know which phone 
number is ringing. This is one way you can have a separate phone number for 
your FAX/MFC.
What Does Brother’s “Distinctive Ring” Do?
The Brother machine has a Distinctive Ring feature that allows you to use your 
FAX/MFC to take full advantage of the telephone company’s Distinctive Ring 
service. You can dedicate the new phone number on your line to receiving only 
faxes.
If you have Voice Mail, Call Waiting, RingMaster, an answering service, or an alarm 
system custom feature on your telephone line, it may create a problem in the operation 
of your FAX/MFC. 
(See I have difficulty with custom features on a single line., page 13-9.)
If you have Voice Mail on you phone line, please read the following carefully.
NotePlease consult your telephone company for availability and rates.
NoteYou must purchase your telephone company’s Distinctive Ring service before 
you program the FAX/MFC to work with it. 
						

							TELEPHONE SERVICES   8 - 2
Do You Have Voice Mail?
If you have Voice Mail on the phone line on which you will install your new 
FAX/MFC, there is a strong possibility that Voice Mail and the FAX/MFC will 
conflict with each other while receiving incoming calls. However, this 
Distinctive Ring feature allows the use of more than one number on your 
line, so both Voice Mail and the FAX/MFC can coexist peacefully. If each 
one has a separate phone number, neither will interfere with the other’s work.
If you decide to get the Distinctive Ring Service from the telephone company, 
you will need to follow the directions below to “register” the new Distinctive 
Ring pattern they provided, so your fax machine can recognize its incoming 
calls.
Before You Choose the Ring Pattern to Register
You can register only one Distinctive Ring pattern with the FAX/MFC. Some 
ring patterns cannot be registered. Please refer to some popular ring pattern 
examples that will be provided from the phone company in the USA and Canada 
that are shown in the Brother compatibility table below.
The FAX/MFC will answer only calls to its registered number.
The first two rings are silent on the fax machine. This is because the fax must 
«listen» to the ring pattern (compare it to the pattern that was “registered”).
If you program the FAX/MFC correctly, it will recognize the registered ring 
pattern of the “fax number” within 2 ring patterns and then automatically answer 
with a fax tone. When the “voice number” is called, the fax machine will not 
interrupt the call.
NoteYou can change or cancel the Distinctive Ring pattern at any time. You can 
switch it off temporarily and later turn it back on. When you get a new fax 
number, make sure you reset this feature.
NoteIf the ring pattern the phone company provided cannot be registered by the fax, 
please check for other available ring pattern choices from the phone 
company.
Ring
Pattern
1
2
3
4Rings
long - long
short - long - short
short - short - long
very long (normal pattern) 
						

							8 - 3   TELEPHONE SERVICES
VERY IMPORTANT
If you have Voice Mail or a TAD (Telephone Answering Device) and want to 
keep one of your phone numbers dedicated only to fax calls, you must leave the 
FAX/MFC in MANUAL mode at all times while using the Distinctive Ring 
Feature. Here’s why: 
MANUAL mode will never pick up a call by itself, since it 
is «Neutral». When the FAX/MFC is in this «neutral» mode, the Distinctive Ring 
Feature can be activated. The distinctive ring feature is actually an answering 
mode. So, do not activate 
FAX ONLY mode or FAX/TEL mode while using 
distinctive ring; otherwise, the fax machine will answer calls for all the numbers.
Registering the Distinctive Ring Pattern
1Set the FAX/MFC to MANUAL mode.
2Press Menu/Set, 2, 0, 1.
3Press  to select DISTINCTIVE:SET?, and then press Menu/Set.
4Press  to select the prestored ring pattern you want to assign, and then press 
Menu/Set. (You will hear each pattern as you scoll through the four patterns.) 
Be sure to choose the pattern assigned by the telephone company.
5Press Stop/Exit.
Caller ID
After a few rings, the LCD shows the telephone number of your caller (or name, 
if available). Once you pick up the handset, the Caller ID information disappears 
from the LCD, but the call information remains stored in the Caller ID memory. 
You will see the first 16 characters of the number (or name).
OUT-OF-AREA display means call originates outside your Caller ID service 
area.
PRIVATE CALL display means the caller has intentionally blocked 
transmission of information.
CALL PICKUP display remains on the LCD when no Caller ID information 
was transmitted. 
If both the name and number are received, the LCD shows only the name. You 
can print a list of Caller ID information received by your FAX/MFC. (See 
Printing Caller ID List, page 8-4.)
Caller ID service varies with different carriers. Call your local telephone 
company to determine the kind of service available in your area.
The Caller ID feature lets you use the Caller ID subscriber service offered by 
many local telephone companies. This service provides you the name or 
telephone number of your caller as the line rings. 
1.DISTINCTIVE
or
or 
						

							TELEPHONE SERVICES   8 - 4
Viewing Caller ID List
Caller ID memory stores information for up to thirty calls; when the thirty-first 
call comes in, information about the first call is erased. You can scroll through 
Caller ID information to review those calls made to your FAX/MFC.
1Press Menu/Set, 2, 0, 2.
2Press  to select DISPLAY #?, 
and then press Menu/Set.
If the name was not received, it will not be displayed.
3Press  to scroll through the Caller ID memory to select the Caller ID you 
want to view, and then press Menu/Set. The LCD shows the caller’s number 
and the date and time of the call.
4Press  to return to the Caller ID listing—OR—Press Stop/Exit.
Printing Caller ID List
1Press Menu/Set, 2, 0, 2.
2Press  to select PRINT REPORT ?, 
and then press Menu/Set.
3Press Fax Start.
Call Waiting Caller ID
The Call Waiting Caller ID feature lets you use the Call Waiting Caller ID 
service offered by many local telephone companies.The feature displays the 
telephone number (or name, if available) of Call Waiting callers on your FAX/
MFC LCD.
1To answer a Call Waiting signal while you’re talking on the phone, ask the other 
party if you can put them on Hold a minute to catch the other call. The LCD 
shows the Caller ID.
2Press Search/Speed Dial to switch to the second call.
3To switch back to the first call, press Search/Speed Dial again.
Either caller can hang up at any time. However, if you hang up you will 
disconnect both callers.
2.CALLER ID
or
or
or
2.CALLER ID
or 
						

							8 - 5   TELEPHONE SERVICES
CallManage (For USA Only)
This Brother FAX/MFC contains a One-Touch (FAX models only) or a Speed 
Dial feature that allows for low-cost long distance communications worldwide. 
Once registered, fax and telephone calls made using this CallManage feature 
access a privately managed Internet Network. This feature, the Internet Protocol 
$aver (IP $aver™), entitles users to receive one flat, low rate per minute for all 
domestic long distance calls and faxes along with low international rates. The 
use of the IP $aver™ is likely to result in significant long distance savings, 
depending on your current long distance carrier and usage patterns.
Using the CallManage IP $aver™ requires changing your current long 
distance carrier to CallManage or its carrier. This CallManage long distance 
plan requires no monthly fees, no prepayments, and no monthly minimums. The 
IP $aver™ feature is accessed by pressing One Touch key 2 (FAX models only) 
or Speed Dial #02 (MFC-4800). Calls made without the use of the IP $aver™ 
will be processed over a traditional PSTN worldwide fiber optic network that 
provides flat, low long distance rates. To learn more about this plan, the 
associated rates and to order, visit us online at www.callmanage.com/brother 
or call us toll free at 
1-877-717-2722.
Registration with CallManage - Requires Changing 
Your Carrier Selection
Before using the CallManage IP $aver™ feature, you must register for this 
service with CallManage Inc.
Register via the web at: www.callmanage.com/brother—OR—
Call 1-877-717-2722. A Customer Service Representative will ask you a 
number of simple questions required to set up your account (such as name, 
address, phone number, etc., for billing purposes). There are no sign-up fees, 
monthly service charges or connection fees for the CallManage IP $aver™ 
feature.
Your service will be provisioned within 3-5 business days and then you can start 
to experience the savings! You will receive a separate itemized bill each month 
from CallManage Inc. or its carrier partner for all of your long distance calls and 
faxes.
After service provisioning, pressing One Touch Key 2 (FAX models only) or 
Speed Dial #02 (MFC-4800) will provide access to the privately managed 
Internet Protocol Network.
NoteThis service may be used on all telephones that are connected to the registered 
telephone line. To experience the same low Internet Protocol rates, just dial 
1-888-405-5279 from any single line telephone or fax machine, and then follow 
the simple voice prompts. 
						

							TELEPHONE SERVICES   8 - 6
Sending a Fax Using CallManage 
(For Domestic and International Long Distance Calls Only!)
1Place the original face down in the ADF.
2Press One Touch key 2 (FAX models only) or Speed Dial #02 (MFC-4800).
3Dial the complete long distance or international fax number as usual, using One 
Touch, Speed Dial, Search or the Dial Pad (See 
Storing Speed Dial Numbers, page 
7-2 and 
Search, page 7-4.)
4Press Fax Start.
Placing a Long Distance Telephone Call Using CallManage
1Press One Touch key 2 (FAX models only) or Speed Dial #02 (MFC-4800).
2You will be prompted to dial the complete long distance or international number 
as usual, using One Touch, Speed Dial, Search or the Dial Pad (See 
Storing Speed 
Dial Numbers
, page 7-2 and Search, page 7-4.)
3Press Fax Start. 
4Pick up the handset.
Customer Support
If you have questions or want more information, visit CallManage on the web 
at www.callmanage.com/brother or call CallManage at 1-877-717-2722.
Disclaimer
To use the CallManage feature you must register for the service through 
CallManage, Inc. or its authorized agent, either on the web at 
www.callmanage.com/brother or by calling (toll free) 1-877-717-2722.
This registration process will include selecting CallManage, Inc. or its 
underlying carrier as your carrier of record. Using this service will result in the 
customer receiving a separate bill from CallManage or its underlying carrier. 
This service is subject to availability and credit approval of the customer. Terms 
and conditions are subject to change at any time, and the CallManage program 
or any related program can be withdrawn at any time. This feature may not be 
available in some parts of the United States and is not available in Canada. The 
long distance savings will depend upon the customers current carrier for long 
distance service and their calling patterns. Brother International, Corp. is not 
responsible for the long distance service or customer billing. DO NOT USE 
ONE TOUCH KEY 2 (FAX models only) or SPEED DIAL #02 (MFC-4800) 
TO DIAL 911 — IT WILL NOT ACCESS EMERGENCY SERVICES. 
CallManage and IP $aver are trademarks of CallManage, Inc.
NoteTo place a call from a phone or fax machine sharing the registered line with this 
Brother model, pick up the handset and dial 1-888-405-5279. Follow the simple 
voice prompts to complete your call. 
						

							9 - 1   REMOTE FAX OPTIONS
99Remote Fax Options
Fax Forwarding/Paging
Programming a Fax Forwarding Number
When Fax Forwarding is set to ON, your FAX/MFC stores the received fax in 
memory. Then  it dials the fax number you’ve programmed and forwards the fax 
message.
1Press Menu/Set, 2, 5, 1.
2Press  until the LCD shows 
FAX FORWARD?, and then press 
Menu/Set. 
3The LCD prompts you to enter the 
number of the fax machine where faxes 
will be forwarded. Enter the forwarding 
number (up to 20 digits), and then press 
Menu/Set. 
4Press Stop/Exit.
Programming Your Pager Number
When Paging is selected, your FAX/MFC dials the pager number you’ve 
programmed, and then dials your Personal Identification Number (PIN); this 
activates your pager so you know you have a fax message in the memory.
1Press Menu/Set, 2, 5, 1.
2Press  until the LCD shows 
PAGING?, and then press Menu/Set. 
3Enter your pager phone number (up to 20 
digits) followed by # #, and then press 
Menu/Set.  Do not include the area code 
if it is the same as that of your 
FAX/MFC. 
For example, 1 8 0 0 5 5 5 1 2 3 4 # #. 
You cannot use Paging and Fax Forwarding at the same time. 
You cannot use Paging and Fax Forwarding when Fax Storage is set to OFF.
1.FAX FWD/PAGING
or
FWD#:
1.FAX FWD/PAGING
or
PAG#: 
						

							REMOTE FAX OPTIONS   9 - 2
4If your pager requires a PIN, enter the 
PIN, press #, press Redial/Pause, enter 
your FAX/MFC telephone number 
followed by # #, and then press Menu/Set.
For example, 1 2 3 4 5 # Redial/Pause 1 8 0 0 5 2 1 2 8 4 6 # #
—OR—
If you do not need a PIN, press Redial/Pause, enter the fax number of your 
FAX/MFC followed by # #, and then press Menu/Set. 
For example, Redial/Pause 1 8 0 0 5 2 1 2 8 4 6 # #
5Press Stop/Exit.
Setting Fax Storage
If you set Fax Storage to ON, you will be able to retrieve fax messages from 
another location using Fax Forwarding, Paging, or Remote Retrieval. 
The LCD will indicate when you have a fax stored in memory. 
1Press Menu/Set, 2, 5, 2.  The LCD 
prompts you to choose a fax setting.
2Press  to select ON (or OFF), and then press Menu/Set.
3Press Stop/Exit.
Backup Print
If you have set FAX STORAGE to ON, your MFC automatically prints faxes 
as they are received into memory, This is a safety feature in ease the power goes 
out so you won’t lose your messages.
You cannot change a Paging number or PIN remotely.
NotePress Redial/Pause for each 3.5 second delay, as needed.
If there are faxes in memory when you 
turn the Fax Storage OFF, the LCD 
prompts you to erase any faxes in 
memory.
If you press 1, all fax data is erased and Fax Storage is turned off.  If you press 
2, data is not erased and Fax Storage remains on.
(See 
Printing a Fax in Memory, page 5-6.)
PIN#:
2.FAX STORAGE
or




	
)


 
						

							9 - 3   REMOTE FAX OPTIONS
Changing the Remote Retrieval Access Code
Enter your Remote Access Code when the FAX/MFC picks up your call, so you 
can access features remotely.  The access code is preset to 1 5 9  , but you can 
change this. (See 
Operation from Extension Telephones, page 5-5.)
1Press Menu/Set, 2, 5, 3.
2Enter a three-digit number from 000 to 
999, and then press Menu/Set. The “” cannot be changed. (Do not use the 
same digits that appear in your Fax Receive Code or Telephone Answer Code.)
3Press Stop/Exit.
Remote Retrieval
You can call your FAX/MFC from any fax machine using touch tone, then use 
the Remote Retrieval Access Code and other button presses to retrieve fax 
messages. Cut out the Remote Retrieval Access Card on the last page and keep 
it in your wallet as an aid.
Using the Remote Retrieval Access Code
1Dial your fax number from a fax machine using touch tone.
2When your FAX/MFC answers, immediately enter your Remote Retrieval 
Access Code (1 5 9  ).
3The FAX/MFC signals the kinds of messages received:
1 long beep — Fax message(s)
No long beeps — No messages
4The FAX/MFC then prompts you with two short beeps to enter a command.  If 
you wait longer than 30 seconds to enter a command, the FAX/MFC hangs up.  
If you enter an invalid command, the FAX/MFC beeps three times.
5Press 9 0 to reset the FAX/MFC when you’re finished.
6Hang up.
NoteIf your FAX/MFC is set to MANUAL mode, you can access it by waiting about 
2 minutes, and then entering the Remote Retrieval Access Code within 30 
seconds.
3.REMOTE ACCESS