Brother Ppf 2900 Plain Paper Fax Manual

							INTRODUCTION   1 - 2
Test Sheet Procedure and Product Registration 
(For USA Only)
After programming your Station ID, please fill out the TEST SHEET included 
with your FAX/MFC, and then fax it to Brothers Automated Fax Response 
System as your first transmission. This will verify that your MFC is properly 
installed. To get a response, you must have set up your Station ID. (See 
Setting 
the Station ID
, page 4-2 in the Owners Manual.)
When your TEST SHEET is received, a Confirmation Sheet and Product 
Registration form will be sent back to your MFC. Please fill out the form and 
return it to complete your registration.
To Complete Your MFC-4800 Registration On-Line 
(For MFC-4800 Only):
1Insert the MFL Pro Suite CD-ROM into your CD-ROM drive.
2Click On-Line Registration to register your product from the main menu. In USA1-877-268-9575 
						

							1 - 3   INTRODUCTION
FAX-2800, FAX-2900 and FAX-3800 Control Panel Overview
1Liquid Crystal Display (LCD)
The LCD displays messages to help you 
set up and operate your FAX.
2Shift
Accesses the second number stored on 
each One Touch key (5-8).
3One Touch Keys:
These 4 keys give you instant access to 
8 previously stored auto dial numbers.
4Copy Keys:
Enlarge/Reduce
Lets you reduce or enlarge copies 
depending upon the ratio you select.
Options
You can quickly and easily select 
temporary settings (for the next copy 
only).
Copy
Makes a copy.
5Redial/Pause
Redials the last number called. Also 
inserts a pause in auto dial numbers.
6Reports
Accesses the Reports menu so you can 
select a report to print: Help List, Auto 
Dial, Fax Activity, Transmission 
Verification and User Settings.
7Dial Pad
Use to dial phone and fax numbers and 
as a keyboard for entering information 
into the FAX. 
(For Canada Only): The # key lets you 
switch the dialing type during a 
telephone call from PULSE to TONE.
8Hook/Hold
Lets you dial telephone and fax numbers 
without lifting the handset.
—OR—
Lets you place telephone calls on hold.
9Search/Speed Dial
Lets you look up numbers stored in the 
dialing memory. Also lets you dial 
stored phone numbers.
33
4
1212
5968107
11
(FAX-2800) 
						

							INTRODUCTION   1 - 4
0Fax Keys:
Receive Mode
Use to select how the FAX will handle 
incoming calls.
Fax Resolution
Sets the resolution when you send a fax.
Fax Start
Starts an operation, such as sending a 
fax.
ANavigation Keys:
Menu/Set
Lets you access the Menu and 
Programming mode and stores your 
settings in the FAX.
or
Press to scroll forward or backward to 
set a menu selection.
Also, you can use these keys to do an 
alphabetical search for the names of 
stored numbers.
 
Volume
Press to scroll through the menus and 
options.
When using the speaker, ring or handset, 
you can press these keys to adjust the 
volume.
BStop/Exit
Stops a fax, cancels an operation, or 
exits from Menu mode.
or 
						

							1 - 5   INTRODUCTION
MFC-4800 Control Panel Overview
1Liquid Crystal Display (LCD)
The LCD displays messages to help you 
set up and operate your MFC.
2Reports
Accesses the Reports menu so you can 
select a report to print: Help List, Auto 
Dial, Fax Activity, Transmission 
Verification and User Settings.
3Scan Keys:
Scan Image
Press this key to scan a picture or image 
into your graphics application for 
viewing and editing.
Scan/OCR
Press this key to start scanning a text 
document. ScanSoft™ TextBridge
®  
will convert it to editable text and 
display it in your word processor 
application for further editing.
Scan to E-mail
Press this key to start scanning an 
original into your E-mail application, 
setting it up automatically as an 
attachment.
4Print Key:
Reset
Clears data from the printer memory.
5Copy Keys:
Enlarge/Reduce
Lets you reduce or enlarge copies 
depending upon the ratio you select.
Options
You can quickly and easily select 
temporary settings (for the next copy 
only).
Copy
Makes a copy.
6Redial/Pause
Redials the last number called. Also 
inserts a pause in auto dial numbers.
7Hook
Lets you dial telephone and fax numbers 
without lifting the handset.
33
4
5
1213
61079118
12 
						

							INTRODUCTION   1 - 6
8Dial Pad
Use to dial phone and fax numbers and 
as a keyboard for entering information 
into the MFC. 
(For  Canada Only): The # key lets you 
switch the dialing type during a 
telephone call from PULSE  to TONE. 
9Hold
Lets you place telephone calls on hold.
0Search/Speed Dial
Lets you look up numbers stored in the 
dialing memory. Also lets you dial 
stored phone numbers by pressing # and 
a two-digit number. 
AFax Keys:
Receive Mode
Use to select how the MFC will handle 
incoming calls.
Fax Resolution
Set the resolution when you send a fax.
Fax Start
Starts an operation, such as sending a 
fax.
BNavigation Keys:
Menu/Set
Lets you access the Menu and 
Programming mode and stores your 
setting in the MFC. 
or
Press to scroll forward or backward to 
set a menu selection.
Also, you can use these keys to do an 
alphabetical search for the names of 
stored numbers.
 
Volume
Press to scroll through the menus and 
options.
When using the speaker, ring or handset, 
you can press these keys to adjust the 
volume.
CStop/Exit
Stops a fax, cancels an operation, or 
exits from Menu mode.
or 
						

							1 - 7   INTRODUCTION
About Fax Machines
If you’re a first-time fax machine user, fax operation might seem a little 
mysterious. Soon, you’ll recognize the unusual fax tones on your phone line, 
and be able to send and receive faxes easily. 
Custom Features
Do You Have Voice Mail on the Phone Line?
If you have Voice Mail on the phone line on which you will install your new 
FAX/MFC, there is a strong possibility that Voice Mail and the FAX/MFC will 
conflict with each other while receiving incoming calls.
Why Should There Be Trouble?
Since both FAX/MFC and Voice Mail will pick up the line at the number of 
rings you have set, each of them has the ability to keep the other from receiving 
calls. For example, if your Voice Mail is set to answer after two rings and your 
FAX/MFC is set to answer after four, your Voice Mail will keep your FAX/
MFC from receiving faxes. If you set Voice Mail and the Brother FAX/MFC to 
answer at the same number of rings, there is no way of knowing which one will 
answer first. It is important to remember that neither Voice Mail nor the 
FAX/MFC can pass the call back to the other after the call has been answered.
How Can You Avoid Possible Problems?
A very good way to avoid problems like the one mentioned previously is to get 
a second phone number on your present phone line. Many people with Voice 
Mail opt for this choice, which is called “Distinctive Ring”, and they are very 
satisfied with it. For details about this type of custom service, please see 
Distinctive Ring, page 8-1.
Another way to avoid possible problem is to replace your Voice Mail with an 
answering machine. Your Brother FAX/MFC is designed to work in tandem 
with an answering machine or TAD (telephone answering device). (See 
Connecting an External Telephone Answering Device (TAD), page 2-9.)
Fax Tones and Handshake
When someone is sending a fax, the FAX/MFC sends fax calling tones (CNG 
tones) — soft, intermittent beeps at 4-second intervals. You’ll hear them after 
you dial and press Fax Start; they continue for about 60 seconds after dialing. 
During that time, the sending machine must begin the “handshake” with the 
receiving machine. Each time you use automatic procedures to send a fax, you 
are sending CNG tones over the phone line. You’ll soon learn to listen for these 
soft beeps each time you answer a phone on your fax line, so you can know if 
you are receiving a fax message. 
						

							INTRODUCTION   1 - 8
The receiving fax responds with fax receiving tones—loud, chirping sounds. A 
receiving fax chirps for about 60 seconds over the phone line, and the LCD 
shows 
RECEIVING. If your FAX/MFC is set to the FAX mode, it will answer 
every call automatically with fax receiving tones. Even if the other party hangs 
up, your FAX/MFC continues to send the “chirps” for about 40 seconds, and the 
LCD continues to display 
RECEIVING. To cancel the receiving mode, press 
Stop/Exit.
When your FAX/MFC answers in FAX/TEL mode, it listens for CNG tones and 
then responds with receiving tones.
The fax “handshake” is the time in which the sending machine’s CNG tones and 
the receiving machines “chirps” overlap. This must be for at least 2 to 4 seconds, 
so the machines can understand how each is sending and receiving the fax. The 
handshake cannot begin until the call is answered, and the CNG tones only last 
for about 60 seconds after the number is dialed. Therefore, it’s important for the 
receiving machine to answer the call in as few rings as possible.
ECM (Error Correction Mode)
The Error Correction Mode (ECM) is a way for the fax machine to check the 
integrity of a fax transmission while it is in progress. ECM transmissions are 
possible only between machines that both have the ECM feature. If they do, you 
may send and receive fax messages that are continuously checked for their 
integrity.
Sufficient memory must be available in your FAX/MFC for this feature to work.
NoteWhen you have an external telephone answering device (TAD) on your fax 
line, your  TAD will determine the number of rings before the call is answered. 
Pay special attention to the directions for connecting a TAD to your FAX/MFC 
in Chapter 2, 
Assembly and Connections. 
						

							1 - 9   INTRODUCTION 
						

							ASSEMBLY AND CONNECTIONS   2 - 1
22Assembly and Connections
Packing List
Make sure you have the following items:
Caution (For FAX-3800 Only)
Do NOT throw away the filter cores and cable ties by accident. You will need 
them to meet FCC Emission Requirements when you connect the MFC to your 
compuer using a USB cable or a bi-directional IEEE-1284 compliant parallel 
cable.
NoteIf an item is missing, call Brother Customer Service at 1-800-284-4329 (in 
USA), 1-800-853-6660 (in Canada) or 1-514-685-6464 (in Montreal). See 
Ordering Accessories and Supplies on page ii for the correct item numbers.
Whenever you transport the FAX/MFC, use the packing materials that came 
with FAX/MFC. If you do not pack the FAX/MFC properly, you may void 
your warranty.
Telephone
Wire Cord
Drum Unit Assembly
(With free 
StarterToner Cartridge-up
 to 1,000 pages)Owner’s Manual
Quick Setup Guide CD-ROM
(For MFC 4800 Only)Handset
Curled
Cord
Test Sheet
(For USA Only)
Telephone
Handset
Document
Support
Paper
Support
Filter Core for
Bi-directional
IEEE 1284
(For FAX-3800 Only)Filter Core for
USB Cable 
(For FAX-3800 Only)Cable Tie
(For FAX-3800 Only)
Accessory 
Order Form 
						

							2 - 2   ASSEMBLY AND CONNECTIONS
Choosing a Location
Place your FAX/MFC on a flat, stable surface, such as a desk. Select a place that 
is free of vibration and shocks. Locate the FAX/MFC near a telephone jack and 
a standard, grounded power outlet. Make sure nothing blocks the flow of air 
from the fan on the right side of the FAX/MFC.
WARNING
Never install telephone wiring during a lightning storm.
We recommend that this product be used with a surge protection device to protect the 
product against lightning storms. 
Never install a telephone jack in a wet location unless the jack is specifically designed 
for a wet location.
Never touch telephone wires or terminals that are not insulated unless the telephone 
line has been disconnected at the network interface.
Use caution when installing or modifying telephone lines.
Avoid using a telephone (other than a cordless type) during an electrical storm. There 
may be a remote risk of electric shock from lightning.
Do not use the telephone to report a gas leak in the vicinity of the leak.
For PLUGGABLE EQUIPMENT, the socket-outlet should be installed near the 
equipment and should be easily accessible.
To reduce the risk of shock or fire, use only a No. 26 AWG or larger 
telecommunications line cord.
Avoid placing your FAX/MFC in a high-traffic area. Do not place near heaters, 
air conditioners, water, chemicals, or refrigerators. Do not expose the FAX/
MFC to direct sunlight, excessive heat, moisture, or dust. Make sure nothing 
blocks the flow of air from the fan on the right side of the FAX/MFC. Do not 
connect your FAX/MFC to electrical outlets controlled by wall switches or 
automatic timers. Disruption of power can wipe out information in the unit’s 
memory. Do not connect your FAX/MFC to electrical outlets on the same 
circuit as large appliances or other equipment that might disrupt the power 
supply. Avoid interference sources, such as speakers or the base units of 
cordless phones.
NO !
NO !NO !