Brother Ppf 2900 Plain Paper Fax Manual

							INITIAL SETUP   4 - 2
Setting the Station ID
You can store your name, fax number, and telephone number to be printed on 
all fax pages that you send. (See 
Composing Electronic Cover Page, page 6-6.)
1Press Menu/Set, 1, 3.
2Enter your fax number (up to 20 digits), 
and then press Menu/Set. 
You must enter a fax number to proceed.
3Enter your telephone number (up to 20 
digits) and press Menu/Set. If your 
telephone number and fax number are the 
same, enter the same number again.
4Use the dial pad to enter your name (up to 
20 characters), and then press 
Menu/Set. 
(See 
Entering Text, below.)
5Press Stop/Exit. 
The LCD returns to the date and time. 
Entering Text
When you are setting certain menu selections, such as the Station ID, you may 
need to type text into the FAX/MFC. Most dial pad keys have three or four 
letters printed above them. The keys for 0, #, and   don’t have printed letters 
because they are used for special characters.
By pressing the appropriate dial pad key repeatedly, you can access the 
character you want.
The telephone number you enter is used only for Cover Page features. 
(See 
Composing Electronic Cover Page, page 6-6.)
If your Station ID has already been programmed, the LCD prompts “1” to make 
a change, or “2” to exit without changing.
Press Keyone timetwo timesthree timesfour times
2ABC 2
3DE F 3
4GH I 4
5JKL5
6MN O 6
7PQRS
8TUV 8
9WX Y Z
3.STATION ID
FAX:
TEL:
NAME: 
						

							4 - 3   INITIAL SETUP
Inserting Spaces
To enter a space, press   once between numbers and twice between characters.
Making Corrections
If you entered a letter incorrectly and want to change it, press  to move the 
cursor after the last correct letter. Then press Stop/Exit; all letters above and to 
the right of the cursor will be deleted. Re-enter the correct characters. You can 
also back up and type over incorrect letters.
Repeating Letters
If you need to enter a character that is assigned to the same key as the previous 
character, press
   to move the cursor to the right.
Special Characters and Symbols 
Press , # or 0 repeatedly or press  or   to move the cursor under the 
special character or symbol you want. Then press 
Menu/Set to select it.  
Press for (space) ! “ # $ % & ’ ( )   + , - . / 
Press #for : ; < = > ? @ [ ] ^ _
Press 0 forÉ À È Ê Î Ç Ë Ö 0
If you do not enter a fax number, no additional information can be entered.
NOTICE
The Telephone Consumer Protection Act of 1991 makes it unlawful 
for any person to use a computer or electronic device to send any 
message via a telephone fax machine unless such messages clearly 
contain, in a margin at the top or bottom of each transmitted page, 
or on the first page of the transmission, the date and time it is sent 
and an identification of the business or other entity or other 
individual sending the message and the telephone number of the 
sending machines or such business, other entity or individual. 
In order to program this information into your fax machine, 
complete the steps described on page 4-1 and 4-2. 
						

							INITIAL SETUP   4 - 4
Setting the Ring Volume
1Press Menu/Set, 1, 4, 1.
2Press  to select OFF, LOW, MED or HIGH, and then press Menu/Set.
3Press Stop/Exit. 
—OR—
You can adjust the ring volume when your FAX/MFC is idle. You can turn the 
ring OFF or you can select a ring volume level. 
Press
  to adjust the volume level. With each key press, the FAX/MFC rings 
so you can hear the active setting as the LCD shows it.
Each key press changes the volume. The new setting will remain until you 
change it again.
Setting the Beeper Volume
You can set the beeper to LOW, HIGH or OFF. The default setting is LOW. 
When the beeper is set to LOW or HIGH, the FAX/MFC beeps every time you 
press a key or make an error and when fax sending or receiving has finished.
1Press Menu/Set, 1, 4, 2.
2Press  to select OFF, LOW or HIGH, and then press Menu/Set.
3Press Stop/Exit.
Setting the Speaker Volume
1Press Menu/Set, 1, 4, 3.
2Press  to select LOW, MED, HIGH or OFF, and then press Menu/Set.
3Press Stop/Exit. 
—OR—
If you are using Hook, you can adjust the speaker volume while dialing. You 
can turn the speaker off or you can select a speaker volume level. The default 
setting is the lowest volume.
Press
  to adjust the volume level. With each key press, the volume changes  
as the LCD shows the active setting. The new setting will remain until you 
change it again.
1.RING
or
or
2.BEEPER
or
3.SPEAKER
or
or 
						

							4 - 5   INITIAL SETUP
Setting the Handset Volume
1Press Menu/Set, 1, 4, 4.
2Press   to select HIGH (or LOW), and then press Menu/Set.
3Press Stop/Exit.
—OR—
You can adjust the handset volume any time you are talking on the telephone. 
There are two handset volume levels, LOW and HIGH. The default setting is 
LOW.
Press   to adjust the volume level. The LCD shows the setting you are 
choosing. The new setting will remain until you change it again.
Choosing the Handset Volume (For Volume Amplify)
Before you begin to use the machine, you must decide if you need to set the 
handset volume to VOL AMPLIFY: ON for a user who is hearing-impaired. 
The AMPLIFY volume level complies with FCC standards.
VOLUME AMPLIFY: OFF
This default setting is appropriate if none of the users are hearing-impaired. 
During a conversation, users can press Volume   on the control panel to 
adjust the volume to LOW or HIGH. When the handset is replaced, the handset 
volume will remain until you change it again.
VOLUME AMPLIFY: ON—TEMPORARY
This setting is appropriate if some of the users are hearing-impaired. During a 
conversation, users can press Volume
  on the control panel to adjust the 
volume to LOW, HIGH or AMPLIFY. When the handset is replaced, the 
handset volume returns to the default setting of LOW.
VOLUME AMPLIFY:ON—PERMANENT 
Choose VOL AMPLIFY:ON—PERMANENT if all of the users are 
hearing-impaired. During a conversation, users can press Volume
  on the 
control panel to adjust the volume to 
LOW, HIGH or AMPLIFY. When the 
handset is replaced, the handset volume returns to the default setting of 
AMPLIFY.
When you press Volume  on the control panel to adjust the volume, the 
LCD shows the setting you are choosing. Each key press changes the volume 
to the next setting.
4.HANDSET
or
or
or
or
or
or 
						

							INITIAL SETUP   4 - 6
WARNING
It is important that you do NOT choose PERMANENT unless ALL the 
users are hearing-impaired. Otherwise, the default setting of AMPLIFY may 
damage the hearing of some users.
Setting Volume Amplify
Please carefully read Choosing the Handset Volume on page 4-5 before you do 
the following steps:
1Press Menu/Set, 1, 4, 5.
2If none of the users are hearing-impaired,
 press
  to select VOL AMPLIFY:OFF?, and then press Menu/Set and go 
to Step 4—OR—
If some or all of the users are hearing-impaired, select VOL AMPLIFY:ON?, 
and then press Menu/Set.
3If all the users are hearing-impaired,  
press
  to select PERMANENT?,  
and then press Menu/Set—OR—
If only some of the users are hearing-impaired, 
select TEMPORARY?, and then press 
Menu/Set.
4Press Stop/Exit.
Memory Storage
In the event of a power failure, all settings in the GENERAL SETUP, SETUP 
RECEIVE, SET AUTO DIAL, SETUP REPORTS, REMOTE FAX OPT, 
plus the COVERPG SETUP and COVERPAGE MSG settings (from SETUP 
SEND) are stored permanently. You may have to reset the date and time.
FAX-2900 and FAX-3800 have a Memory Backup feature; after a power failure 
all faxes in memory will be saved for several days.
5.VOLUME AMPLIFY
VOL AMPLIFY:ON?
or
PERMANENT?
TEMPORARY?or 
						

							4 - 7   INITIAL SETUP
Turning On Automatic Daylight Savings Time
You can set the FAX/MFC to change automatically for Daylight Savings Time. It 
will reset itself forward one hour in the Spring and backward one hour in the Fall.
1Press Menu/Set, 1, 5.
2Press  to select ON (or OFF), 
and then press Menu/Set.
3Press Stop/Exit.
Toner Save
You can conserve toner using this feature. When you set Toner Save to ON, 
print appears somewhat lighter. The default setting is OFF.
1Press Menu/Set, 1, 6.
2Press  to select ON (or OFF), 
and then press Menu/Set.
3Press Stop/Exit.
Sleep Mode
Setting the Sleep Mode reduces power consumption while the machine is idle.  
You can choose how long the FAX/MFC is idle (from 00 to 99 minutes) before 
it drops into sleep mode.  The timer automatically resets itself after the machine 
receives a fax or PC data or makes a copy. The default setting is 0 minutes.
1Press Menu/Set, 1,  7.
2Use the Dial pad to enter the length of 
time the machine is idle before it drops into sleep mode (00 to 99 minutes), 
and then press Menu/Set.
3Press Stop/Exit.
Setting Tone/Pulse Dialing Mode (For Canada Only)
Your FAX/MFC comes set to accommodate tone (multi-frequency) dialing 
service.
If you have pulse (rotary) dialing service, you need to change the dialing mode.
1Press Menu/Set, 1, 8.
2Press  to select TONE (or PULSE)  
and then press Menu/Set.
3Press Stop/Exit.
5.AUTO DAYLIGHT
or
6.TONER SAVE
or
7.SLEEP MODE
8.TONE/PULSE
or 
						

							SETUP RECEIVE   5 - 1
55Setup Receive
Basic Receiving Operations
Choosing the Receive Mode
There are four different receive modes for your FAX/MFC. You may choose the 
mode that best suits your needs by pressing Receive Mode repeatedly until the 
LCD shows the setting you want to use.
*In FAX/TEL mode you must set the Ring Delay and F/T Ring Time. If you have 
extension phones on the line, keep the Ring Delay set to 4 rings. LCD How it works When to use it
FAX ONLY
(automatic receive)The FAX/MFC 
automatically answers 
every call as a fax.For dedicated fax lines. 
You cannot receive a voice 
call but you can call out.
FAX/TEL*
(fax/telephone)The FAX/MFC controls the 
line and automatically 
answers every call.
If the call is a fax it will 
receive the fax. If the call is 
not a fax it will ring 
(double-ring) for you to 
pick up the call.You cannot have an 
answering machine on the 
same line, even if it is on a 
separate wall jack on the 
same line.
You cannot use the 
telephone company’s Voice 
Mail in this mode.
TAD:ANSWER 
MACH.
(external telephone 
answering device)The external TAD 
automatically answers 
every call. Voice messages 
are stored on the external 
TAD. Fax messages are 
printed.Use this mode if you have 
an external answering 
machine on your phone 
line.
MANUAL
(manual receive)You control the phone line 
and must answer every call 
yourself.Use this mode when you 
are using a computer 
modem on the same line or 
if you receive very few fax 
messages.
You can also use this mode 
with Distinctive Ring. 
						

							5 - 2   SETUP RECEIVE
To Select or Change Your Receive Mode
1Press Receive Mode. The LCD shows your active setting. 
2Continue to press Receive Mode until your new selection appears. After two 
seconds, the LCD returns to the date and time and shows the new Receive Mode. 
Setting the Ring Delay
The Ring Delay setting determines the number of times the FAX/MFC rings 
before it answers.  If you have extension phones on the same line as the FAX/
MFC, keep the Ring Delay default setting of 04. (See 
Easy Receive, page 5-3 and 
Operation from Extension Telephones and For FAX/TEL Mode Only, page 5-5.)
1Press Menu/Set, 2, 1, 1.
2Press  to select how many times the 
line rings before the FAX/MFC answers (00–04), and then press Menu/Set. 
If you select 00, the line doesn’t ring at all.
3Press Stop/Exit.
If you are changing the Receive Mode while in another operation, the LCD 
returns to that operation.
FAX/TEL
FAX ONLY
TAD:ANSWER MACH.
MANUAL
09/06 15:25  FAX
Current Receive Mode
1.RING DELAY
or 
						

							SETUP RECEIVE   5 - 3
Setting the F/T Ring Time (For FAX/TEL Mode Only)
If you set the receive mode to FAX/TEL, you’ll need to determine how long the 
FAX/MFC will send you its special double-ring when you have a voice call.  
This ringing happens after the initial ringing from the phone company.  Only the 
FAX/MFC rings, for 20, 30, 40 or 70 seconds; no other phones on the same line 
ring the special double-ring. However, you can answer the call on any extension 
phone (in a separate wall jack) on the same line as the FAX/MFC. (See 
Operation from Extension Telephone, page 5-5.)
1Press Menu/Set, 2, 1, 2.
2Press  to select how long the FAX/MFC will ring to alert you that you have 
a voice call, and then press Menu/Set.
3Press Stop/Exit.
Now, when a call comes in and the FAX/MFC is set to FAX/TEL mode, all 
phones on this line will ring the number of times you selected in Ring Delay. 
You can let the FAX/MFC answer and detect if it’s a fax or voice call. If it’s a 
fax call, the FAX/MFC prints the fax. If it’s a voice call, the FAX/MFC signals 
you with a double-ring for the length of time you selected in F/T Ring Time.
Easy Receive
When you use this feature, you don’t have to press Fax Start when you answer 
a fax call and hear calling beeps. Just hold the handset and wait a few seconds. 
When you see RECEIVING on the LCD or when you hear “chirps” through the 
handset of an extension phone connected to another wall jack, just replace the 
handset. Your FAX/MFC does the rest. Selecting ON allows the FAX/MFC to 
receive fax calls automatically, even if you lift the handset of an extension or 
external phone. Selecting SEMI lets the FAX/MFC receive the call only if 
you’ve answered it at the FAX/MFC. Selecting OFF means you’ll have to 
activate the FAX/MFC yourself, by pressing Fax Start or by pressing   5 1 if 
you are not at your FAX/MFC. 
(See 
Operation from Extension Telephones, page 5-5 and For FAX/TEL Mode Only, 
page 5-5.)
If you’ve set the feature to ON, but your FAX/MFC doesn’t automatically 
connect a fax call when you lift an external or extension phone handset, press the 
Fax Receive code   
5 1.  At the FAX/MFC, lift the handset and then press 
Fax Start.
Even if the caller hangs up during the double-ringing, the FAX/MFC continues 
for the set time.
2.F/T RING TIME
RING TIME:20 SEC
or 
						

							5 - 4   SETUP RECEIVE
1Press Menu/Set, 2, 1, 3.
2Use  to select ON, SEMI or OFF, 
and then press Menu/Set.
3Press Stop/Exit.
Printing a Reduced Incoming Fax 
(Auto Reduction)
You can always reduce the size of an incoming fax to a fixed percentage, 
regardless of the size of the paper in your FAX/MFC.  ON lets the FAX/MFC 
choose the level of reduction for you.
1Press Menu/Set, 2, 1, 5. 
2Use  to select ON (or OFF), 
and then press Menu/Set.
3Press Stop/Exit.
Setting the Print Density
If your FAX/MFC is printing too light or too dark, you can adjust print density, 
making your printed documents darker or lighter. The new setting will remain 
until you change it again.
1Press Menu/Set, 2, 1, 6.
2Press   to make print lighter or   
to make print darker, and then press 
Menu/Set.
3Press Stop/Exit.
3.EASY RECEIVE
or
5.AUTO REDUCTION
or
6.PRINT DENSITY