Brother Ppf 2900 Plain Paper Fax Manual

							SETUP RECEIVE   5 - 5
Advanced Receiving Operations
Operation from Extension Telephones
If you answer a fax call on an extension phone or on an external phone in the 
EXT. jack, you can make your FAX/MFC take over by using the Fax Receive 
Code. When you press the Fax Receive Code   5 1, the FAX/MFC starts to 
receive a fax. (See 
Easy Receive, page 5-3.)
If the FAX/MFC answers a voice call and double-rings for you to take over, use 
the Telephone Answer Code # 5 1 to take the call at an extension phone. 
(See Setting F/T Ring Time, page 5-3.)
If you answer a call, and no one is on the line, assume you’re receiving a fax. At 
the FAX/MFC phone press Fax Start, and then hang up. At an extension 
phone, press   5 1, wait for fax receiving tones (chirps), and then hang up.  At 
an external phone, press   5 1 and wait for the phone to be disconnected before 
you hang up (the LCD shows RECEIVING). (Your caller will have to press 
Fax Start to send the fax.) 
For FAX/TEL Mode Only
When the FAX/MFC is in FAX/TEL mode, it will use the F/T Ring Time 
(double-ringing) to alert you to a voice call. If you’re at the FAX/MFC, you can 
lift the handset to answer.
If you’re at an extension phone, you’ll need to lift the handset during the F/T 
Ring Time, and then press # 5 1 between the double-rings. If no one is on the 
line or if someone wants to send you a fax, send the call back to the FAX/MFC 
by pressing   5 1.
Changing the Remote Codes
Remote Codes might not work with some telephone systems. The preset Fax 
Receive Code is   5 1. The preset Telephone Answer Code is # 5 1. 
1Press Menu/Set, 2, 1, 4.
2Press  to select ON (or OFF), 
and then press Menu/Set.
3If you want to, enter a new Fax Receive 
Code, and then press Menu/Set.
4If you want to, enter a new Telephone 
Answer Code, and then press Menu/Set.
5Press Stop/Exit.
NoteIf you are always disconnected when accessing your external TAD remotely, 
try changing the Fax Receive Code from   5 1 to # # # and the Telephone 
Answer Code from # 5 1 to 9 9 9.
REMOTE ACT.:ON?
4.REMOTE CODEor
FAX RECEIVE:*51
TEL ANSWER:#51 
						

							5 - 6   SETUP RECEIVE
Printing a Fax in Memory
If you have Fax Storage ON for remote retrieval, you can still print a fax from the 
memory when you are at your FAX/MFC. (See Setting Fax Storage, page 9-2.)
1Press Menu/Set, 2, 5, 4.
2Press Fax Start.
3After printing is finished, press Stop/Exit.
Polling
Polling is the process of retrieving faxes from another fax machine.  You can use your 
FAX/MFC to “poll” other machines, or you can have someone poll your FAX/MFC. 
All parties involved in polling need to set up their fax machines to accommodate 
polling.  When someone polls your FAX/MFC to receive a fax, they pay for the 
call; if you poll someone’s fax machine to receive a fax, you pay for the call.
Setting Up Polling Receive
Polling Receive is when you call another fax machine to receive a fax from it.
1Press Menu/Set, 2, 1, 7. 
2Press  to choose ON (or OFF), 
and then press Menu/Set.
3Enter the fax number you are polling.
4Press Fax Start. 
The LCD shows DIALING.
Setting Up Sequential Polling Receive
Your FAX/MFC can request documents from several fax units in a single 
operation. Afterward, a Sequential Polling Report will be printed.
1Press Menu/Set, 2, 1, 7.
2Press  to select ON (or OFF), 
and then press Menu/Set.
3Specify the destination fax machines you 
wish to poll using One Touch 
(FAX models only), Speed Dial, a Group 
or the dial pad. You must press Menu/
Set between each location.
Some fax machines do not respond to the polling feature.
4.PRINT FAX
7.POLLING RX
or
7.POLLING RX
or
ENTER FAX NO.
PRESS FAX START 
						

							SETUP RECEIVE   5 - 7
4Press Fax Start. 
The LCD shows DIALING.
Your FAX/MFC will poll each number or group number in turn for a document. 
Canceling a Scheduled Job
You can cancel tasks you’ve scheduled, such as Delayed Fax or Polling 
Transmit. (See 
Checking Job Status, page 6-4.)
1Press Menu/Set, 2, 6. Any waiting jobs 
appear on the LCD. If no job is waiting, 
the LCD shows NO JOB WAITING.
2If you have more than two jobs waiting, press  to select the job you want to 
cancel, and then press Menu/Set.
—OR—
If you have only one job waiting, go to Step 3.
3Press 1 to cancel—OR—Press 2 to exit without canceling.
To cancel another job, return to Step 2.
4Press Stop/Exit.
6.REMAINING JOBS
or 
						

							6 - 1   SETUP SEND
66Setup Send
Before You Begin
Before you begin sending faxes, please be sure to read all the instructions and 
cautions listed below for placing originals in the automatic document feeder.
Using the ADF (Automatic Document Feeder)
Documents must be between 
5.8 and 8.5 inches wide and 
between 3.9 and 14.1 inches 
long. Your machine can scan 
an image only 8.15 inches 
wide, regardless of how wide 
the paper is. 
The FAX-2800 and MFC-4800’s ADF (automatic document feeder) can hold 
up to 20 pages, feeding each one individually through the machine. 
Use standard (17 lb–24 lb) paper when using the ADF. If you’re using heavier 
paper, feed each sheet individually to prevent paper jams.
The FAX-2900 and MFC-3800’s ADF can hold up to 30 pages, if you stagger 
the pages and meet the following conditions:
Temperature: 68° F - 86° F (20° C - 30° C)
Humidity: 50% - 70%
Paper: Xerox 4200 or equivalent (20LB/LTR).
Fan the paper, and then 
stagger the pages in the 
ADF as shown:
Make sure you insert documents face down, top edge first.
Adjust the paper guides to fit the width of your document.
Open the document tray by 
pulling it toward you (1), 
then unfold the extension 
(2).Originals are 
face down
Approx. 1/2 inch 
						

							SETUP SEND   6 - 2
Make sure documents written in ink are completely dry.
Before you send a fax, press Fax Resolution to select the resolution for the 
document you’re sending. (See 
Fax Resolution, page 6-5.)
Sending Faxes with Multiple Settings
When you send a fax you can choose any 
combination of these settings:  add a 
coverpage and select a comment; set the 
contrast or resolution; send using 
overseas mode, call reservation, delayed 
fax, polling transmission or real time transmission. After each menu selection is 
accepted, the LCD will ask if you want to enter other settings:
Press 1 if you want to select additional settings. The LCD returns to the SETUP 
SEND menu—OR—
Press 2 if you are finished choosing settings, and then go to the next step.
Manual Transmission
Manual transmission lets you hear the dial tone, ringing and fax receiving tones 
while sending a fax. 
1Place the original face down in the ADF.
2Pick up the handset and listen for a dial tone—OR—press Hook and listen for a dial tone.
3Enter the fax number you want to call. You can enter the digits using the dial pad, 
or you can enter a One Touch (FAX models only) or Speed Dial number or you 
can call using Search. (See 
One Touch Dialing (For FAX Models Only), page 7-5.)
4When you hear the fax tone, press Fax Start.
5Replace the handset.
Automatic Transmission
This is the easiest way to send a fax. IMPORTANT: Do not pick up the 
handset, or press Hook to listen for a dial tone.
1Place the original face down in the ADF.
2Enter the fax number using the dial pad, One Touch (FAX models only), Speed 
Dial or Search. (See 
Speed Dialing, page 7-5.)
3Press Fax Start.
DO NOT use curled, wrinkled, folded or ripped paper, or paper with staples, 
paper clips, paste or tape attached. DO NOT use cardboard, newspaper or fabric.
If you send faxes from a computer on the same phone line and your Brother 
machine intercepts them, set Easy Receive to OFF. (See 
Easy Receive, page 5-3.)
ACCEPTED
OTHER SETTINGS?
1.YES 2.NO 
						

							6 - 3   SETUP SEND
Manual and Automatic Fax Redial
If  you’re sending a fax manually and the line is busy, press Redial/Pause to 
try again. Anytime you want to make a second call to the last number dialed, 
press Redial/Pause to save time.
If you’re sending a fax automatically and the line is busy, the FAX/MFC will 
automatically redial (up to three times at 5 minute intervals).
Dual Access
You can scan up to 50 documents into the fax memory, even while the FAX/
MFC is receiving or sending another fax (from memory). You can set temporary 
settings for each fax you’re scanning.
If you try to scan and store a 51st fax, the FAX/MFC will send it immediately 
without storing it in memory.
1Place the original face down in the ADF.
2Enter the fax number.
3Press Fax Start.  As the FAX/MFC scans the original, the LCD shows the job 
number (#XXX) of the fax and how much memory is available. Then the FAX/
MFC starts dialing.  You can immediately repeat Steps 1 to 3 for the next fax. 
Real Time Transmission
When you are sending a fax, the FAX/MFC will scan originals into memory before 
sending them. Then, as soon as the phone line is free, the FAX/MFC will start dialing 
and sending the fax. If memory becomes full, the FAX/MFC will send the document 
in real time (even if REAL TIME TX is set to OFF).
Sometimes you may want to send an important document immediately, without 
waiting for memory transmission. You can set REAL TIME TX to ON.
1Place the original face down in the ADF.
2Press Menu/Set, 2, 2, 6.
NoteIf you get an OUT OF MEMORY message while scanning the first page of a 
fax, press Stop/Exit to cancel scanning.  If you get an OUT OF MEMORY 
message while scanning a subsequent page, you’ll have the option to press 
Fax Start to transmit the pages scanned so far or press Stop/Exit to cancel 
the operation.
The number of pages you can scan into memory varies with the data they 
contain.
6.REAL TIME TX 
						

							SETUP SEND   6 - 4
3To change the default setting, press  to select ON (or OFF), and then press 
Menu/Set.
Go to Step 5—OR—For the next fax transmission only, press
  to select 
NEXT FAX ONLY, and then press Menu/Set.
4For the next fax only, press  to select ON (or OFF), and then press 
Menu/Set.
5Press 1 if you want to select additional settings. The LCD returns to the SETUP 
SEND menu—OR—Press 2 if you are finished choosing settings, and then go 
to Step 6.
6Enter fax number, and then press Fax Start.
Checking Job Status
Check which jobs are still waiting in memory to be sent. If no jobs are waiting, 
the LCD shows NO JOB WAITING. (See Canceling a Job in Memory below.)
1Press Menu/Set, 2, 6.
2If you have multiple jobs waiting, press  to scroll through the list.
3Press Stop/Exit.
Canceling a Job While Scanning the Original
You can cancel a job while you are scanning it into memory by pressing 
Stop/Exit.  Eject the original by pressing Stop/Exit again.
Canceling a Job in Memory
You can cancel tasks you’ve scheduled, such as Polling Transmit or faxes 
waiting in Memory to be sent. (See Checking Job Status above.)
1Press Menu/Set, 2, 6. 
Any waiting jobs appear on the LCD. 
If no jobs are waiting, the LCD shows 
NO JOB WAITING.
2If you have more than two jobs waiting, press    to select the job you want to 
cancel, and then press Menu/Set.
—OR—
If you have only one job waiting, go to Step 3.
3Press 1 to cancel—OR—Press 2 to exit without canceling.
To cancel another job, return to Step 2.
4Press Stop/Exit.
or
or
or
or
6.REMAINING JOBS
or 
						

							6 - 5   SETUP SEND
Basic Sending Operations
Contrast
If your document is very light or very dark, you might want to set the contrast. 
Use S.LIGHT to send a very light document. Use S.DARK to send a very dark 
document.
1Place the original face down in the ADF.
2Press Menu/Set, 2, 2, 1. 
3Press  to select AUTO, S.LIGHT or 
S.DARK, and then press Menu/Set.
4Press 1 if you want to select additional settings. The LCD returns to the SETUP 
SEND menu—OR—Press 2 if you are finished choosing settings, and then go 
to Step 5. 
5Enter a fax number.
6Press Fax Start.
Fax Resolution
When you have a document in the ADF, you can use the Fax Resolution key 
to change the setting temporarily (for this fax only). Press Fax Resolution 
repeatedly until the LCD shows the setting you want.
 —OR—
You can change the default setting.
1Press Menu/Set, 2, 2, 2.
2Press   to select the resolution you want, 
and then press Menu/Set.
3Press Stop/Exit.
STANDARD—Suitable for most typed documents.
FINE—Good for small print; transmits a little slower than Standard resolution. 
S. FINE—Good for small print or artwork; transmits slower than Fine 
resolution.
PHOTO—Use when original has varying shades of gray; slowest transmission 
time.
1.CONTRAST
or
2.FAX RESOLUTION
or 
						

							SETUP SEND   6 - 6
Composing Electronic Cover Page
The cover page is generated at the receiving party’s machine. Your cover page 
includes the name stored in the One Touch (FAX models only) or Speed Dial 
memory. If you’re dialing manually, the name is left blank. 
The cover page indicates your Station ID and the number of pages you’re 
sending. If you have Cover page Setup set to ON, the number of pages remains 
blank.  (Menu/Set, 2, 2, 8) (See 
Setting the Station ID, page 4-2.)
You can select a comment to include on your cover page.
Instead of using one of the comments above, you can enter up to two customized 
messages, each 27 characters long. Use the chart on page 4-2 to help enter 
characters. (See Composing Your Own Comments below.)
Most of the SETUP SEND menu selections are temporary settings that allow 
you to make adjustments for each document you send. However, so you can set 
up your cover page and cover page comments in advance, the Cover Page Setup 
and Cover Page Message features will change the default settings.
Composing Your Own Comments
You can set up two custom comments.
1Press Menu/Set, 2, 2, 9. 
2Press  to choose position 5 or 6 for your customized comment, and then 
press Menu/Set.
3Use the dial pad to enter your customized comment, and then press Menu/Set. 
(See 
Entering Text, page 4-2.)
4Press 1 if you want to select additional settings. The LCD returns to the SETUP 
SEND menu—OR—Press 2 to exit.
1.COMMENT OFF
2.PLEASE CALL
3.URGENT
4.CONFIDENTIAL
5.(USER DEFINED)
6.(USER DEFINED)
9.COVERPAGE MSG
or 
						

							6 - 7   SETUP SEND
Cover Page for the Next Fax Only
Make sure the Station ID is set up (see page 4-2). This feature does not work 
without the Station ID.
You can set the fax to send a cover page with a particular document. This cover 
page will include the number of pages in your document.
1Place the original face down in the ADF.
2Press Menu/Set, 2, 2, 8.
3When LCD shows NEXT FAX ONLY?, 
and then press Menu/Set.
4Press  to select ON (or OFF), and then press Menu/Set.
5Press  to select one of the standard or custom comments, and then press 
Menu/Set.
6Enter two digits to indicate the number of pages you are sending, and then press 
Menu/Set. (For example, press 0, 2 for 2.)
(Enter 0 0 to leave the number of pages blank. If you make a mistake, press   
to back up and re-enter the number of pages.)
7Press 1 if you want to select additional settings. The LCD returns to the SETUP 
SEND menu—OR—Press 2 if you are finished choosing settings.
8Enter the fax number you’re calling.
9Press Fax Start.
Always Send a Cover Page
Make sure the Station ID is set up (see page 4-2). This feature does not work 
without the Station ID.
You can set the FAX/MFC to send a cover page whenever you send a fax. The 
number of pages in your fax is not included when you use this setting.
1Press Menu/Set, 2, 2, 8.
2Press  to select COVERPAGE:ON?, and then press Menu/Set.
3If you selected ON, press  to select one of the standard or custom 
comments, and then press Menu/Set.
4Press 1 if you want to select additional settings. The LCD returns to the SETUP 
SEND menu—OR—Press 2 to exit if you are finished choosing settings.
8.COVERPG SETUP
or
or
8.COVERPG SETUP
or
or