Brother Ppf 2900 Plain Paper Fax Manual

							REMOTE FAX OPTIONS   9 - 4
Remote Commands
Follow the commands below to access features remotely. When you call the 
FAX/MFC and enter your Remote Retrieval Access Code (1 5 9  ), the system 
will signal you with two short beeps to enter a remote command.
Remote Commands Operation Details
95 Changing Fax Forwarding
/Paging setting
1    OFF If you hear one long beep, the change is accepted. If you hear three 
short beeps, you cannot change it because the conditions have not 
been met (Example: registering paging number). You can register 
your fax forwarding number by using 4. FAX FWD NO. (see page 
9-5). Once you have registered the number, the FAX/MFC will 
change automatically to FAXFWD:ON mode.  2  Fax Forwarding
3  Paging
4  FAX FWD No.
6  Fax Storage ON You can turn FAX STORAGE to ON or OFF.
7  Fax Storage OFF
96 Retrieve a fax
2  Retrieve all faxes Enter the number of a remote fax machine to receive stored fax 
messages. (See page 9-5.)
3  Erase faxes from the memory If you hear one long beep, you can erase fax message(s) from the 
memory.
97 Check the Receiving Status
1  FAX You can check whether your FAX/MFC has received any faxes. 
If yes, you will hear one long beep. If no, you will hear three short 
beeps.
98 Change the Receive Mode
1  TAD: ANSWER MACH. If you hear one long beep, you can change the Receive Mode. 
If you hear three short beeps, you cannot change it.
2  FAX/TEL
3.FAX ONLY
90Exit After a long beep, you can exit Remote Retrieval. 
						

							9 - 5   REMOTE FAX OPTIONS
Retrieving Fax Messages
1Dial your fax number.
2When you hear the beep, immediately enter your Remote Retrieval Access Code 
(1 5 9 ).
3As soon as you hear two short beeps, use the dial pad to press 9 6 2.
4Using the dial pad, enter the number of the remote fax machine where you want 
your fax messages forwarded (up to 20 digits) followed by # #.
5After you hear your FAX/MFC beep, hang up and wait.
Your FAX/MFC calls the remote fax machine. The remote fax machine prints 
your fax messages.
Changing the Fax Forwarding Number
You can change the default setting of your fax forwarding number from a 
remote telephone/fax machine using touch tone.
1Dial your fax number.
2When you hear the beep, immediately enter your Remote Retrieval Access Code 
(1 5 9 ).
3When you hear two short beeps, use the dial pad to press 9 5 4.
4Enter the new number of the remote fax machine where you want your fax 
messages forwarded (up to 20 digits) followed by # #.
5After you hear your FAX/MFC beep, hang up.
NoteYou cannot use   and # as dial numbers. However, if you want to store a 
pause, press #.
NoteYou cannot use   and # as dial numbers. However, if you want to store a 
pause, press #. 
						

							PRINTING REPORTS   10 - 1
1010Printing Reports
FAX/MFC Settings and Activity
Two reports require initial setup in the Menu table: Transmission Verification 
Report and Fax Activity Report Interval. For initial setup:
Press Menu/Set, 2, 4, 1 .
—OR—
Press Menu/Set, 2, 4, 2.
Customizing the Transmission Verification Report
You can use the Transmission Report as proof that you sent a fax. This report 
lists the time and date of transmission and whether the transmission was 
successful (OK). If you select ON or ON+IMAGE, the report will print for 
every fax you send.
If you typically send multiple faxes to the same destinations, you may need 
more than the job numbers to know which faxes you must send again. Selecting 
OFF+IMAGE will print a portion of the fax’s first page on the report to help 
you remember.
1Press Menu/Set, 2, 4, 1.
2Press   to select OFF, 
OFF+IMAGE, ON or ON+IMAGE, 
and then press Menu/Set.
3Press Stop/Exit.
NoteWhen the feature is OFF, the report prints only if a transmission error 
prevented delivery (NG).
1.TRANSMISSION
2.ACT.INTERVAL
1.TRANSMISSION
or 
						

							10 - 2   PRINTING REPORTS
Setting the Fax Activity Report Interval
You can set the machine to print activity reports at specific intervals (6, 12, 24 
hours, 2, 4, or 7 days). If you set the interval to OFF, you can print the report by 
following the steps in the next page.
1Press Menu/Set, 2, 4, 2.
2Press   to choose an interval, 
and then press Menu/Set.
(If you choose 7 days, the LCD prompts you to choose a day at which to begin 
the 7-day countdown.)
3Enter the time to begin printing, in 24-hour format, and then press Menu/Set. 
(For example: enter 19:45 for 7:45 PM.)
4Press Stop/Exit.
Using the Reports Key
Five reports are available:
Prints the Menu Table so you can see at-a-
glance how to quickly program every menu 
selection.
Lists names and numbers stored in Speed Dial 
and One Touch Dial (FAX models only) 
memory, in numerical order. 
Lists information about the last 200 incoming 
and outgoing faxes. TX means Transmit; RX 
means Receive.
Prints a Transmission Verification Report for 
your last transmission.
Lists settings for GENERAL SETUP, 
SETUP RECEIVE, SETUP SEND, 
SETUP REPORTS, and TEL SERVICE. 
The settings for REMOTE FAX OPT are 
included.
2.ACT.INTERVAL
INTERVAL:OFFor
1.HELP LIST
2.AUTO DIAL
3.FAX ACTIVITY
4.TRANSMISSION
5.USER SETTINGS 
						

							PRINTING REPORTS   10 - 3
To Print a Report
1Press Reports.
2Press    to select the report you want, and then press Menu/Set.
—OR—
Enter the number of the report you want to print. For example, press 1 to print 
the Help List.or 
						

							11 - 1   MAKING COPIES
1111Making Copies
Using the FAX/MFC as a Copier
You can use the FAX/MFC as a copy 
machine, making up to 99 copies at a time.  
The scannable area of your FAX/
MFC begins at approximately one-
sixth inch (4mm) from the edge of the 
paper.
Making a Single Copy
1Place the original face down in the ADF.
2Press Copy.
Do NOT pull on the paper while copying is in progress.
 
Making Multiple Copies
1Place the original face down in the ADF.
2Use the dial pad to enter the number of copies you want (up to 99).
3Press Copy.
NoteTo stop the copy process, press Stop/Exit.
To release the original document, press Stop/Exit again.
Not 
Scannable 
area
1/6 (4mm) 1/6 (4mm) 
						

							MAKING COPIES   11 - 2
Out of Memory Message
If the memory becomes full while you 
are making copies, the LCD shows a 
message:
If the OUT OF MEMORY message appears while you are scanning your 
originals, press Stop/Exit to cancel. You will need to clear some faxes from 
memory before you can continue.
 
Temporary Copy Settings
You can improve your copies by using the 
Copy keys: Enlarge/Reduce and 
Options.  These settings are temporary, 
and the FAX/MFC returns to its default 
settings when you finish copying. 
Copying with Multiple Settings
You can try different combinations of 
settings for the best results. After you 
finish your settings using the 
Enlarge/Reduce or Options keys, 
the LCD shows:
Press 
   if you want to select 
additional settings.
—OR—
Press Copy if you are finished choosing settings.
NoteTo gain extra memory, you can turn off Fax Storage (see page 9-2).
—OR—Print fax messages in memory (see page 5-6).
OUT OF MEMORY
PRESS COPY OR
    FOR NEXT OPT.
or 
						

							11 - 3   MAKING COPIES
Using the Enlarge/Reduce Key
AUTO sets the FAX/MFC to calculate automatically the reduction ratio that fits 
the size of your paper. ZOOM allows you to enter a ratio from 50% to 200% in 
1% increments.
1Place the original face down in the ADF.
2Use the dial pad to enter the number of copies you want (up to 99).
3Press Enlarge/Reduce.
(Enlargement or reduction ratios appear).
4Press  to select 50%, 78%, 94%, AUTO, 100%, 104%, 150%, 200%, 
and then press Menu/Set.
 —OR—
For more choices select ZOOM, and then press Menu/Set. Use the dial pad to 
enter any percentage between 50% and 200%, and then press Menu/Set.
5Press Copy. —OR—Press   for additional settings.
When selecting an enlargement or reduction ratio, you need to know the size of 
the paper you registered in Menu 1-1.
Selecting a Fixed Ratio:
Press
Enlarge/Reduce
andZOOM
200%
150%
104% EXE>LTR
100%
AUTO
94% A4>LTR
78% LGL>LTR
50%
Special Copy Options (2in1 or 4in1) are not available with 
Enlarge/Reduce.
Original is the 
size of…Paper 
size is…Recommended 
ratio is…
LEGAL LETTER 78%
A4 LETTER 94%
EXECUTIVE LETTER 104%
or
or
or 
						

							MAKING COPIES   11 - 4
Using the Options Key
Use the Options key to set the copy mode (resolution), contrast and special 
copy options. See the explanations below the table.
Copy Mode (Type of Original)
You can select the Copy resolution for your type of original. The default setting 
is AUTO, which is used for originals that contain both text and photographs. 
TEXT is used for originals containing only text. PHOTO is used for copying 
photographs.
1Place the original face down in the ADF.
2Use the dial pad to enter the number of copies you want (up to 99).
3Press Options and   to select 
OPT:COPY MODE, and then press 
Menu/Set.
4Press   to choose the type of original (AUTO, TEXT or PHOTO), and then 
press Menu/Set. 
5Press Copy. —OR—Press   for additional settings.
Copy Contrast
You can adjust copy contrast to make copies darker or lighter.
1Place the original face down in the ADF.
2Use the dial pad to enter the number of copies you want (up to 99).
3Press Options and   to select OPT:CONTRAST, and then press 
Menu/Set.
4Press   to make a copy lighter, or    to make a copy darker, and then press 
Menu/Set. Press 
OptionsMenu Selections Options Factory Setting
OPT:# OF COPIES NO. OF COPIES:XX01
OPT:COPY MODEAUTO/TEXT/PHOTOAUTO
OPT:CONTRAST-+ -+
OPT:SPECIAL2IN1/4IN1/OFFOFF
or
or
or
or 
						

							11 - 5   MAKING COPIES
Special Copy Options
You can save paper by copying either two or four pages onto one page.
1Place the original face down in the ADF.
2Use the dial pad to enter the number of copies you want.
3Press Options and   to select OPT: SPECIAL, and then press Menu/Set. 
4Press  to select 2 IN 1 or 4 IN 1, and then press Menu/Set.
5Press Copy. —OR—Press   for additional settings.
2 in 1
4 in 1 
Special Copy Options (2in1 or 4in1) are not available with 
Enlarge/Reduce.
or
or
or