Brother Ppf 2900 Plain Paper Fax Manual
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ix How to Access the Complete Owners Manual (For MFC-4800 Only) This Owners Manual does not contain the information for the Printer, Scanner and PC Fax. When you are ready to learn detailed information about these operations, read the complete Owners Manual that is included on the CD-ROM. To View On-Line Documentation (For Windows® Users): 1Turn on your PC. Insert the CD-ROM into the CD-ROM drive. 2If the model name screen appears, click your model name. The CD-ROM main menu will appear. 3Click On-Line Documentation. 4Click the documentation you want to read. To View On-Line Documentation (For Macintosh® Users): 1Turn on your Macintosh. Insert the CD-ROM into your CD-ROM drive. The following window will appear. 2Double-click the Documents icon. 3If you see English and French folders, double-click your language. 4Double-click the icon for the documentation you want to read. NoteIf this window does not appear, use Windows® Explorer to run the setup.exe program from the root directory of the Brother CD-ROM. HOW TO ACCESS THE COMPLETE OWNERS MANUAL (FOR MFC-4800 ONLY)
x How to Access Brother Support (For MFC-4800 Only) (For Windows® Only) You can find all the contacts you will need, such as Web support (Brother Solutions Center), Customer Service and Brother Authorized Service Centers. •Click Brother Support on the main menu. The following screen will appear: To access our web site (www.brother.com), click Brother Home Page. To view all Brother Numbers, including Customer Service numbers for the USA and Canada, click Support Information. To access the USA Brother online shopping mall (www.brothermall.com) for additional product and services information, click Brother Mall.com. For the latest news and product support information (http://solutions.brother.com), click Brother Solutions Center. To return to the main screen, click Back—OR—If you have finished your setup, click Exit. Download the Printer Driver from the Brother Web Site (For FAX-2900 and FAX-3800 Only) You can download the Brother Printer Driver and access information from the Brother Solutions Center. Visit us at: http://solutions.brother.com HOW TO ACCESS BROTHER SUPPORT (FOR MFC-4800 ONLY) (FOR WINDOWS® ONLY)
xi Table of Contents 1Introduction ..................................................................................... 1-1 Using This Manual ..................................................................... 1-1 Finding Information............................................................. 1-1 Conventions Used in this Manual........................................ 1-1 Test Sheet Procedure and Product Registration (For USA Only) ...................................................................... 1-2 To Complete Your MFC-4800 Registration On-Line (For MFC-4800 Only): ................................................... 1-2 FAX-2800, FAX-2900 and FAX-3800 Control Panel Overview.......................................................... 1-3 MFC-4800 Control Panel Overview .......................................... 1-5 About Fax Machines .................................................................. 1-7 Custom Features .................................................................. 1-7 Do You Have Voice Mail on the Phone Line? ............... 1-7 Why Should There Be Trouble? ..................................... 1-7 How Can You Avoid Possible Problems? ...................... 1-7 Fax Tones and Handshake ................................................... 1-7 ECM (Error Correction Mode) ............................................ 1-8 2Assembly and Connections............................................................. 2-1 Packing List ................................................................................ 2-1 Choosing a Location................................................................... 2-2 Assembly .................................................................................... 2-3 Installing the Drum Unit Assembly (with Toner Cartridge) .................................................... 2-3 Setting Up the FAX/MFC ................................................... 2-5 Loading Paper...................................................................... 2-7 Acceptable Paper ................................................................. 2-7 Paper Capacity of Multi-purpose Sheet Feeder ................... 2-8 Connecting an External Telephone ..................................... 2-9 Connecting an External Telephone Answering Device (TAD) ............................................... 2-9 Sequence ......................................................................... 2-9 Connections................................................................... 2-10 Outgoing Message (OGM) on External TAD............... 2-11 Special Line Considerations .............................................. 2-11 Roll-Over Phone Lines ................................................. 2-11 Two-Line Phone System ............................................... 2-11
xii Converting Telephone Wall Outlets ............................. 2-12 Installing FAX/MFC, External Two-Line TAD and Two-Line Telephone ................................................ 2-12 Multi-Line Connections (PBX) ......................................... 2-13 If You Are Installing the FAX/MFC to Work with a PBX: .................................................... 2-13 Custom Features on Your Phone Line............................... 2-14 3On-Screen Programming................................................................ 3-1 User-Friendly Programming....................................................... 3-1 Menu Selection Table .......................................................... 3-1 Alternating Displays ............................................................ 3-1 Navigation Keys ......................................................................... 3-2 4Initial Setup...................................................................................... 4-1 Getting Started............................................................................ 4-1 Setting the Paper Size .......................................................... 4-1 Setting the Date and Time ................................................... 4-1 Setting the Station ID .......................................................... 4-2 Entering Text................................................................... 4-2 Inserting Spaces .............................................................. 4-3 Making Corrections......................................................... 4-3 Repeating Letters ............................................................ 4-3 Special Characters and Symbols ..................................... 4-3 Setting the Ring Volume ..................................................... 4-4 Setting the Beeper Volume .................................................. 4-4 Setting the Speaker Volume ................................................ 4-4 Setting the Handset Volume ................................................ 4-5 Choosing the Handset Volume (For Volume Amplify) ...... 4-5 Setting Volume Amplify ..................................................... 4-6 Memory Storage .................................................................. 4-6 Turning On Automatic Daylight Savings Time .................. 4-7 Toner Save ........................................................................... 4-7 Sleep Mode .......................................................................... 4-7 Setting Tone/Pulse Dialing Mode (For Canada Only) ........ 4-7 5Setup Receive ................................................................................... 5-1 Basic Receiving Operations ....................................................... 5-1 Choosing the Receive Mode ................................................ 5-1 To Select or Change Your Receive Mode ...................... 5-2 Setting the Ring Delay......................................................... 5-2
xiii Setting the F/T Ring Time (For FAX/TEL Mode Only) ..... 5-3 Easy Receive ....................................................................... 5-3 Printing a Reduced Incoming Fax (Auto Reduction) ............................................................ 5-4 Setting the Print Density...................................................... 5-4 Advanced Receiving Operations ................................................ 5-5 Operation from Extension Telephones ................................ 5-5 For FAX/TEL Mode Only .............................................. 5-5 Changing the Remote Codes........................................... 5-5 Printing a Fax in Memory.................................................... 5-6 Polling.................................................................................. 5-6 Setting Up Polling Receive ............................................. 5-6 Setting Up Sequential Polling Receive ........................... 5-6 Canceling a Scheduled Job .................................................. 5-7 6Setup Send ....................................................................................... 6-1 Before You Begin....................................................................... 6-1 Using the ADF (Automatic Document Feeder)................... 6-1 Sending Faxes with Multiple Settings ................................. 6-2 Manual Transmission .......................................................... 6-2 Automatic Transmission...................................................... 6-2 Manual and Automatic Fax Redial ...................................... 6-3 Dual Access ......................................................................... 6-3 Real Time Transmission ...................................................... 6-3 Checking Job Status ............................................................ 6-4 Canceling a Job While Scanning the Original..................... 6-4 Canceling a Job in Memory................................................. 6-4 Basic Sending Operations .......................................................... 6-5 Contrast................................................................................ 6-5 Fax Resolution ..................................................................... 6-5 Composing Electronic Cover Page...................................... 6-6 Composing Your Own Comments .................................. 6-6 Cover Page for the Next Fax Only.................................. 6-7 Always Send a Cover Page ............................................. 6-7 Using a Printed Cover Page ............................................ 6-8 Advanced Sending Operations ................................................... 6-8 Overseas Mode .................................................................... 6-8 Delayed Timer ..................................................................... 6-9 Delayed FAX ....................................................................... 6-9 Delayed Batch Transmission ............................................ 6-10 Setting Up Polled Transmit ............................................... 6-10
xiv 7 Auto Dial Numbers and Dialing Options ..................................... 7-1 Storing Numbers for Easy Dialing ............................................. 7-1 Storing One Touch Dial Numbers (For FAX Models Only).. 7-1 Storing Speed Dial Numbers ............................................... 7-2 Changing One Touch (For FAX Models Only) and Speed Dial Numbers ....................................................... 7-2 Setting Up Groups for Broadcasting ................................... 7-3 Dialing Options .......................................................................... 7-4 Manual Dialing .................................................................... 7-4 Search .................................................................................. 7-4 Speed Dialing ...................................................................... 7-5 One Touch Dialing (For FAX Models Only) ...................... 7-5 Access Codes and Credit Card Numbers............................. 7-6 Broadcasting ........................................................................ 7-7 Pause .................................................................................... 7-8 Hold ..................................................................................... 7-8 Fax Redial ............................................................................ 7-8 Tone/Pulse (For Canada Only) ............................................ 7-8 8Telephone Services .......................................................................... 8-1 Custom Features ......................................................................... 8-1 Distinctive Ring ................................................................... 8-1 What Does Your Telephone Company’s “Distinctive Ring” Do?............................................... 8-1 What Does Brother’s “Distinctive Ring” Do? ................ 8-1 Do You Have Voice Mail?.............................................. 8-2 Before You Choose the Ring Pattern to Register ........... 8-2 VERY IMPORTANT ..................................................... 8-3 Registering the Distinctive Ring Pattern......................... 8-3 Caller ID .............................................................................. 8-3 Viewing Caller ID List.................................................... 8-4 Printing Caller ID List..................................................... 8-4 Call Waiting Caller ID......................................................... 8-4 CallManage (For USA Only) ..................................................... 8-5 Registration with CallManage - Requires Changing Your Carrier Selection.................................... 8-5 Sending a Fax Using CallManage (For Domestic and International Long Distance Calls Only!) ....................... 8-6 Placing a Long Distance Telephone Call Using CallManage........................................................... 8-6 Customer Support ................................................................ 8-6
xv Disclaimer ....................................................................... 8-6 9Remote Fax Options........................................................................ 9-1 Fax Forwarding/Paging .............................................................. 9-1 Programming a Fax Forwarding Number............................ 9-1 Programming Your Pager Number...................................... 9-1 Setting Fax Storage .................................................................... 9-2 Backup Print ........................................................................ 9-2 Changing the Remote Retrieval Access Code............................ 9-3 Remote Retrieval ........................................................................ 9-3 Using the Remote Retrieval Access Code ........................... 9-3 Remote Commands ............................................................. 9-4 Retrieving Fax Messages..................................................... 9-5 Changing the Fax Forwarding Number ............................... 9-5 10Printing Reports ............................................................................ 10-1 FAX/MFC Settings and Activity.............................................. 10-1 Customizing the Transmission Verification Report .......... 10-1 Setting the Fax Activity Report Interval ........................... 10-2 Using the Reports Key....................................................... 10-2 To Print a Report........................................................... 10-3 11Making Copies ............................................................................... 11-1 Using the FAX/MFC as a Copier ............................................. 11-1 Making a Single Copy ....................................................... 11-1 Making Multiple Copies .................................................... 11-1 Out of Memory Message ................................................... 11-2 Temporary Copy Settings......................................................... 11-2 Copying with Multiple Settings......................................... 11-2 Using the Enlarge/Reduce Key ......................................... 11-3 Using the Options Key ...................................................... 11-4 Copy Mode (Type of Original).......................................... 11-4 Copy Contrast .................................................................... 11-4 Special Copy Options ........................................................ 11-5 2 in 1 ............................................................................. 11-5 4 in 1 ............................................................................ 11-5 Changing the Default Copy Settings ........................................ 11-6 Copy Mode (Type of Original).......................................... 11-6 Copy Contrast .................................................................... 11-6
xvi 12Important Information ................................................................. 12-1 Standard Telephone and FCC Notices ..................................... 12-1 Laser Safety................................................................... 12-2 FDA Regulations........................................................... 12-2 Federal Communications Commission (FCC) Declaration of Conformity (For USA Only) ................. 12-3 Important ....................................................................... 12-3 Industry Canada Compliance Statement ....................... 12-4 Important—About the Interface Cable (For FAX-2900, FAX-3800, MFC-4800 Only) ....... 12-4 Warranty........................................................................ 12-4 International ENERGY STAR ® Compliance Statement .............................................. 12-4 Important Safety Instructions ................................................... 12-5 Trademarks ............................................................................... 12-7 13Troubleshooting and Routine Maintenance ............................... 13-1 Troubleshooting........................................................................ 13-1 Error Messages .................................................................. 13-1 Document Jam ................................................................... 13-5 Paper Jam........................................................................... 13-5 Paper is Jammed in the Multi-purpose Sheet Feeder .... 13-6 Paper is Jammed near the Drum Unit or in the Fuser Unit ....................................................... 13-6 If You Are Having Difficulty with Your FAX/MFC ........ 13-7 Packing and Shipping the FAX/MFC .................................... 13-14 Routine Maintenance.............................................................. 13-16 Cleaning the Document Scanner ..................................... 13-16 Cleaning the Printer ......................................................... 13-17 Cleaning the Drum Unit .................................................. 13-18 Replacing the Toner Cartridge ........................................ 13-19 Replacing the Drum Unit................................................. 13-23 14Glossary........................................................................................... G-1 15Specifications ................................................................................... S-1 Product Description ............................................................. S-1 Fax ....................................................................................... S-1 Printer (For FAX-2900, FAX-3800, MFC-4800 Only)....... S-2 Computer Requirements (For FAX-2900, FAX-3800, MFC-4800 Only) .............. S-3
xvii Electrical and Environment ................................................. S-3 Parallel Interface.................................................................. S-4 USB (Universal Serial Bus) Interface ................................. S-4 16Index .................................................................................................. I-1 17Remote Retrieval Access Card...................................................... R-1
1 - 1 INTRODUCTION 11Introduction Using This Manual Thank you for purchasing a Brother fax machine or multi-function center (FAX/ MFC). This FAX/MFC has been designed to be simple to use, with LCD screen prompts to guide you through programming your MFC. However, you can use your FAX/MFC to its fullest potential by taking a few minutes to read this manual. Finding Information All chapter headings and subheadings are listed in the Table of Contents. You will be able to find information about a specific feature or operation by checking the Index in the back of this manual. Conventions Used in this Manual Throughout this manual you’ll see special symbols alerting you to important information, warnings, and actions to perform. For clarification, and to help you choose the correct key presses, we’ve added illustrations of some LCD messages. boldfaceBold typeface identifies a specific key on the FAX/MFC control panel. italicsItalics typeface emphasize an important point, or refer you to related topic. bubble dotBubble Dot typeface identifies the messages on the LCD of the FAX/ MFC. Additionally, your FAX/MFC has a Reports key. Press Reports and 1 to print a list of basic step instructions and explanations. Warnings detail precautions you must take to avoid possible personal injury. Cautions specify procedures you must follow or avoid to prevent possible damage to the FAX/MFC. NoteNotes tell you the proper response for a situation that may occur. FYI tips provide details about how the current operation interacts with other features. Improper Setup alerts you to devices and procedures that are not compatible with the FAX/MFC.