Brother MFC J6910DW User Manual

Chapter 5
40
Using Fax Preview5
When you receive a fax, you will see the pop-
up message on the LCD. (For example: 
New Fax(es): 02 )
aPress Fax Preview .
You can see the new fax list.
Note
• If you receive a fax containing multiple  paper sizes (for example, a Letter size 
page and a Ledger size page), the 
machine may create and store a file for 
each paper size. The LCD may show that 
more than one fax job has been received.
• You can also see your old fax list by  pressing the  Old Fax tab on the...

Receiving a fax41
5
How to print a fax 5
aPress Fax Preview .
bPress the fax you want to view.
cPress  (Print).
 If the fax is multiple pages, go to 
step d.
 If the fax is a single page it will start 
printing. Go to step e.
dDo one of the following:
 Press  Print All Pages  to print 
all pages of the fax.
 Press  Print Displayed Only  to 
print the displayed page.
 Press  Print From Displayed  to 
print the displayed page to the last 
page.
eDo one of the following:
 To delete the fax, press...

42
6
Telephone services6
Your machine supports the Caller ID and 
Distinctive Ring subscriber telephone 
services that some telephone companies 
offer.
Features like Voice Mail, Call Waiting, Call 
Waiting/Caller ID, RingMaster, answering 
services, alarm systems or other custom 
features on one telephone line may create 
problems with the operation of your machine. 
If you have Voice Mail on your telephone line, 
please read the following carefully.
Voice Mail6
If you have Voice Mail on the same...

Telephone services and external devices43
6
Distinctive Ring6
Distinctive Ring is a function of your Brother 
machine that allows a person with one line to 
receive fax and voice calls through two 
different phone numbers on that one line. 
Brother uses the term “Distinctive Ring,” but 
telephone companies market the service 
under a variety of names, such as Smart 
Ring, Ring Master or Ident-a-Ring.  This 
service establishes a second telephone 
number on the same line as your existing 
telephone...

Chapter 6
44
Note
Ring Pattern #1 is often called Short-Short 
and is the most commonly used.
If the ring pattern you received is not on 
this chart,  please call your telephone 
company and ask for one that is 
shown .
 
The machine will only answer calls to its 
registered number.
 The first two rings are silent on the 
machine. This is because the fax must 
“listen” to the ring pattern (to compare it to 
the pattern that was “registered”). (Other 
telephones on the same line will ring.)
 If you...

Telephone services and external devices45
6
Connecting an external 
TAD (telephone 
answering device)
6
You may choose to connect an external 
answering device. However, when you have 
an external  TAD on the same telephone line 
as the machine, the TAD answers all calls 
and the machine “listens” for fax calling 
(CNG) tones. If it hears them, the machine 
takes over the call and receives the fax. If it 
does not hear CNG tones, the machine lets 
the TAD continue playing your outgoing 
message so your...

Chapter 6
46
Connections6
The external TAD must be plugged into the 
jack labeled EXT. Your machine cannot work 
properly if you plug the TAD into a wall jack 
(unless you are using Distinctive Ring).
aPlug the telephone line cord from the 
telephone wall jack into the jack labeled 
LINE.
bRemove the protective cap (1) from the 
jack labeled EXT., and then plug the 
telephone line cord from the external 
TAD into the EXT. jack. (Make sure this 
cord is connected to the TAD at the 
TADs telephone line...

Telephone services and external devices47
6
External and extension 
telephones
6
Connecting an external or 
extension telephone6
You can connect a separate telephone to 
your machine as shown in the diagram below.
Connect the telephone line cord to the jack 
labeled EXT.
Before you connect the external telephone, 
remove the protective cap (3) from the EXT. 
jack on the machine.
 
1 Extension telephone
2 External telephone
3 Protective Cap
When you are using a telephone on the same 
phone line, the LCD...

Chapter 6
48
Using a non-Brother cordless 
external telephone6
If your non-Brother cordless telephone is 
connected to the EXT. jack of the machine 
and you typically carry the cordless handset 
elsewhere, it is easier to answer calls during 
the Ring Delay.
If you let the machine answer first, you will 
have to go to the machine so you can press 
Hook  to send the call to the cordless handset.
Using remote codes6
Fax Receive Code6
If you answer a fax call on an extension  
telephone, you can tell your...

49
7
7
How to dial7
Manual dialing7
Press all of the digits of the fax or telephone 
number.
 
One Touch Dialing7
Your machine has 8 One Touch keys where 
you can store 16 fax or telephone numbers 
for automatic dialing. 
 
Press the One Touch key that stores the 
number you want to call. (See Storing 
One Touch Dial numbers  on page 50.) To 
access numbers 9 to 16, hold down  Shift as 
you press the One Touch key.
Speed Dialing7
aPress ( Phone Book).
Or, you can press  ( FAX) and 
then press  Phone Book...