Brother MFC 9840CDW User Manual

Security features
29
4
Turning setting lock on/off4
If you enter the wrong password when 
following the instructions below, the LCD will 
show Wrong Password. Re-enter the 
correct password.
Turning setting lock on4
aPress Menu, 1, 9, 1. 
19.Security
1.Setting Lock
aOn
bSet Password
Selectabor OK
bPress a or b to choose On.
PressOK.
cEnter your four-digit password.
PressOK.
dPress Stop/Exit.
Turning setting lock off4
aPress Menu, 1, 9, 1. 
19.Security
1.Setting Lock
Password:XXXX
Enter & OK Key
bEnter...

Chapter 4
30
Setting the password for the 
administrator 4
The password you set in these steps is for the 
administrator. This password is used to set 
up users and to turn Secure Function Lock on 
or off. See Setting up restricted 
userson page 31 and Turning Secure 
Function Lock onon page 31.
aPress Menu, 1, 9, 2. 
19.Security
2.Function Lock
New Passwd:XXXX
Enter & OK Key
bEnter a four-digit number for the 
password using numbers 0-9, l or #. 
PressOK.
cRe-enter the password when the LCD 
shows...

Security features
31
4
Setting up restricted users4
You can set up users with restrictions and a 
password.
aPress Menu, 1, 9, 2. 
19.Security
2.Function Lock
aLock OffiOn
bSet Password
Selectabor OK
bPress a or b to select Setup User. 
PressOK.
cEnter the administrator password. 
PressOK.
 
19.Security
Setup User
aPublic
bUser01
Selectabor OK
dPress a or b to select User01. 
PressOK.
eUse the numeric keys to enter the user 
name. (See Entering texton page 220.) 
PressOK.
fEnter a four-digit password for...

Chapter 4
32
Switching Users4
This setting allows a restricted user to log on 
the machine when Secure Function Lock is 
turned on.
Note
After a restricted user has finished using 
the machine, it will return to the Public 
setting within the same time as the Mode 
Timer setting (Menu, 1, 1). (See Mode 
timeron page 22. Also, you can exit from 
an individual user by pressing the lighted 
Mode key.)
 
aHold down Shift as you press Secure. 
Function Lock
Change User
PIN:XXXX
Pls enter PIN
bEnter your...

Section II
FaxII
Sending a fax34
Receiving a fax44
Telephone and external devices50
Dialling and storing numbers57
Remote fax options (black & white only)64
Polling71
Printing reports75
 

34
5
How to fax5
Entering fax mode5
To enter fax mode press  (Fax), and the 
key will glow blue.
Sending a single-sided fax 
from the ADF5
Using the ADF to send your faxes is the 
easiest way. 
aMake sure you are in Fax mode  .
bPut your document face up in the ADF.
cDial the fax number. (See How to 
dialon page 57.)
dPress Mono Start or Colour Start.
„If you press Mono Start, the 
machine scans the pages into 
memory and then sends the 
document.
„If you press Colour Start, the 
machine starts dialling...

Sending a fax
35
5
Changing a 2-sided fax layout5
You need to choose the duplex scanning 
format before you send a fax. The format you 
choose will depend on the layout of your 
2-sided document.
aPress Menu, 1, 0, 2. 
10.Document Scan
2.Duplex Scan
aLong edge
bShort edge
Selectabor OK
bDo one of the following:
„If your document is flipped on the 
Long edge, press a or b to choose 
Long edge.
Press OK.
„If your document is flipped on the 
Short edge, press a or b to choose   
Short edge.
Press OK.
cPress...

Chapter 5
36
gYour machine will automatically send 
the fax.
Note
• Press Stop/Exit to cancel a fax in 
progress.
• When faxing multiple pages from the 
scanner glass, real time transmission 
should be set to Off.
 
Faxing legal size documents 
from the scanner glass5
When faxing legal size documents, you need 
to set the scan glass size to Legal/Folio 
otherwise a portion of your faxes will be 
missing.
aMake sure you are in Fax mode  .
bPress Menu, 1, 0, 1. 
10.Document Scan
1.Glass ScanSize...

Sending a fax
37
5
Note
• You can only send to IFAX numbers in 
Standard, Fine or Photo resolution.
• The Scan profile of the One-Touch, 
Speed-Dial or Group number you choose 
first will be applied to the broadcast.
• If the fax resolution of the fax number you 
choose first is 
S.Fine and you enter a 
stored IFAX number, 
Select:Std/Fine 
will appear on the LCD. Press 
Resolution 
and choose 
Standard, Fine or Photo, 
then re-enter the IFAX number. If you want 
to enter other numbers, go back to 
c....

Chapter 5
38
Electronic cover page 
(black & white only)5
This feature will not work unless you have 
already programmed your Station ID. 
(See the Quick Setup Guide.) 
You can automatically send a cover page 
with every fax. Your cover page includes your 
Station ID, a comment, and the name stored 
in the One-Touch or Speed-Dial memory.
By choosing Next Fax:On you can also 
display the number of pages on the cover 
page.
You can choose one of the following preset 
comments.
1.Comment Off
2.Please Call...