Brother MFC 9840CDW User Manual

Receiving a fax
49
6 Receiving faxes into memory 
(black & white only)6
As soon as the paper tray becomes empty 
during fax reception, the screen will display 
No Paper, asking you to put paper in the 
paper tray. (See Loading paper and 
envelopeson page 17.) If you are unable to 
put paper in the paper tray the following will 
happen:
If Memory Receive is On:6
The machine will carry on receiving the fax, 
with the remaining pages being stored in 
memory, if enough memory is available. 
Further incoming...

50
7
Telephone line 
services
7
Setting the telephone line 
type7
If you are connecting the machine to a line that 
features a PBX or ISDN to send and receive 
faxes, it is necessary to change the Telephone 
Line Type accordingly by completing the 
following steps. If you are using a line that 
features a PBX, you can also set your machine 
to gain access to an outside line always or not.
aPress Menu, 0, 6. 
06.Phone Line Set
aNormal
ISDN
bPBX
Selectabor OK
bPress a or b to choose PBX, ISDN (or...

Telephone and external devices
51
7
Note
You can program a Tel/R key press as 
part of a number stored in a One-Touch or 
Speed-Dial location. When programming 
the One-Touch or Speed-Dial number 
(Menu, 2, 3, 1 or 2, 3, 2) press Tel/R first 
(the screen displays “!”) then enter the 
telephone number. If you do this, you do 
not need to press Tel/R each time before 
you dial using a One-Touch or Speed-Dial 
location. (Storing one-touch dial 
numberson page 59 or Storing speed-
dial numberson page 60.)...

Chapter 7
52
Connecting an external 
TAD
7
You can connect an external Telephone 
Answering Device (TAD) to the same line as 
your machine. When the TAD answers a call, 
your machine will “listen” for the CNG (fax 
calling) tones sent by a sending fax machine. 
If it hears them it will take over the call and 
receive the fax. If it does not hear them, it will 
let your TAD take a voice message and the 
display will show Telephone.
The external TAD must answer within four 
rings (we recommend you set it...

Telephone and external devices
53
7 Recording an outgoing 
message (OGM)7
aRecord 5 seconds of silence at the 
beginning of your message. This allows 
your machine time to listen for fax tones.
bLimit your speaking to 20 seconds.
Note
We recommend beginning your OGM with 
an initial 5 second silence because the 
machine cannot hear fax tones over a loud 
voice. You may try leaving out this pause, 
but if your machine has trouble receiving, 
then you should re-record the OGM to 
include it.
 
Multi-line...

Chapter 7
54
For Fax/Tel mode only7
When the machine is in Fax/Tel mode, it will 
use the F/T Ring Time (pseudo/double-
ringing) to alert you to pick up a voice call.
Lift the external telephone’s handset, and 
then press Tel/R to answer.
If you’re at an extension telephone, you will 
need to lift the handset during the F/T Ring 
Time and then press #51 between the 
pseudo/double rings. If no one is on the line, 
or if someone wants to send you a fax, send 
the call back to the machine by pressing l51....

Telephone and external devices
55
7
Figure 1: 7
1 Extension socket
2 Master socket
3 Incoming line
Figure 2: Recommended connection of 
extension sockets
 7
1 Extension socket
2 Master socket
3 Incoming line
These telephones are now connected as 
external devices as shown on page 54, 
because they are connected to the fax 
machine via the T-connector.
Using a non-Brother cordless 
external handset7
If your non-Brother cordless telephone is 
connected to the telephone line cord (see 
page 54) and you...

Chapter 7
56
Changing the remote codes7
The preset fax receive code is l51. The 
preset telephone answer code is #51. If you 
are always disconnected when accessing 
your external TAD, try changing the 
three-digit remote codes, for example ### 
and 555.
aMake sure you are in Fax mode  .
bPress Menu, 2, 1, 4. 
21.Setup Receive
4.Remote Codes
aOn
bOff
Selectabor OK 
cPress a or b to choose On or Off.
PressOK.
dIf you chose On in c, enter the new Fax 
Receive Code.
PressOK.
eEnter the new Telephone Answer...

57
8
8
How to dial8
You can dial in any of the following ways.
Manual dialling8
Use the dial pad to enter all the digits of the 
telephone or fax number.
 
One-touch dialling8
Press the One-Touch key that stores the 
number you want to call. (See Storing 
one-touch dial numberson page 59.)
 
To dial One-Touch numbers 21 to 40, hold 
down Shift as you press the One-Touch key.
Speed-dialling8
Hold down Shift as you press 
Search/Speed Dial, and enter the three-digit 
Speed-Dial number. (See Storing...

Chapter 8
58
Search8
You can search alphabetically for names you 
have stored in the One-Touch and 
Speed-Dial memories. (See Storing 
one-touch dial numberson page 59 and 
Storing speed-dial numberson page 60.)
aPress Search/Speed Dial.
bPress the dial pad key for the first letter 
of the name. Press OK.
(Use the chart on 
Entering texton page 220 to help you 
enter letters.)
cPress a or b to scroll until you find the 
name you are looking for.
PressOK.
Note
You can press Resolution to change the...