Brother MFC 9840CDW User Manual

Dialling and storing numbers
59
8
Storing numbers8
You can set up your machine to do the 
following types of easy dialling: One-Touch, 
Speed-Dial and Groups for Broadcasting 
faxes. You can also specify the default 
resolution for each One-Touch and 
Speed-Dial number. When you dial a 
quick-dial number, the LCD shows the name, 
if you stored it, or the number. A scan profile 
can also be stored along with the fax number 
or E-mail address. 
If you lose electrical power, the quick-dial 
numbers stored...

Chapter 8
60
eChoose one of the options below:
„Enter the name using the dial pad 
(up to 15 characters). 
PressOK.
„PressOK to store the number or E-
mail address without a name.
fIf you want to save a fax/scan resolution 
along with the number, choose one of 
the options below:
„If you selected Fax/Tel in c, press 
a or b to select Std, Fine, S.Fine 
or Photo. 
PressOK and then go to h.
„If you selected E-Mail in c, press a 
or b to select B/W200dpi, 
B/W200x100, Color150dpi, 
Color300dpi or...

Dialling and storing numbers
61
8
eChoose one of the options below:
„Enter the name using the dial pad 
(up to 15 characters).
PressOK.
„PressOK to store the number or 
E-mail address without a name.
fIf you want to save a fax/scan resolution 
along with the number, choose one of 
the options below:
„If you selected Fax/Tel in c, press 
a or b to select Std, Fine, S.Fine 
or Photo.
PressOK and then go to h.
„If you selected E-Mail in c, press a 
or b to select B/W200x100, 
B/W200dpi, Color150dpi,...

Chapter 8
62
Setting up groups for 
broadcasting8
If you often want to send the same fax 
message to many fax numbers you can set 
up a group. 
Groups are stored on a One-Touch key or a 
Speed-Dial number. Each group uses up a 
One-Touch key or a Speed-Dial location. You 
can then send the fax message to all the 
numbers stored in a group just by pressing a 
One-Touch key or entering a Speed-Dial 
number, and then pressing Mono Start.
Before you can add numbers to a group, you 
need to store them as...

Dialling and storing numbers
63
8
iIf you selected B/W200dpi or 
B/W200x100 in h, select the file format 
(TIFF or PDF) that will be used to send 
to your PC. If you selected 
Color150dpi, Color300dpi or 
Color600dpi in h, select the file 
format (PDF or JPEG) that will be used 
to send your PC. Press OK.
jDo one of the following:
„To store another group for 
broadcasting. Go to b.
„To finish storing groups for 
broadcasting, press Stop/Exit.
Note
Fax Broadcasting is for black & white only.
 
Combining...

64
9
Remote Fax options ARE NOT available 
for colour fax.
Remote fax options let you receive faxes 
while you are away from the machine.
You can use only one remote fax option at a 
time.
Fax forwarding9
The fax forwarding feature lets you 
automatically forward your received faxes to 
another machine. 
aPress Menu, 2, 5, 1. 
25.Remote Fax Opt
1.Forward/Store
aOff
bFax Forward
Selectabor OK
bPress a or b to choose Fax Forward.
PressOK.
The LCD will ask you to enter the fax 
number you want your faxes to...

Remote fax options (black & white only)
65
9
Fax storage9
The fax storage feature lets you store your 
received faxes in the machine’s memory. You 
can retrieve stored fax messages from a fax 
machine at another location using the remote 
retrieval commands, see Retrieving fax 
messageson page 68. Your machine will 
automatically print a copy of the stored fax.
aPress Menu, 2, 5, 1. 
25.Remote Fax Opt
1.Forward/Store
aOff
bFax Forward
Selectabor OK
bPress a or b to choose Fax Storage.
PressOK.
cPress...

Chapter 9
66
Note
If your machine has a problem and is 
unable to print faxes in memory, you can 
use this setting to transfer your faxes to a 
PC. (For details, see Error and 
maintenance messageson page 131.)
If you choose Backup Print On, the 
machine will also print the faxes at your 
machine so you will have a copy. This is a 
safety feature in case there is a power 
failure before the faxes are forwarded or a 
problem at the receiving machine. The 
machine can store faxes up to 60 hours if 
there...

Remote fax options (black & white only)
67
9
The LCD will ask you the following message:
 
25.Remote Fax Opt
Backup Print
aOff
bOn
Selectabor OK
Press a or b to choose On or Off.
Press OK. Press Stop/Exit.
Note
If you choose Backup Print On, the 
machine will also print the fax at your 
machine so you will have a copy. This is a 
safety feature in case there is a power 
failure before the fax is forwarded or a 
problem at the receiving machine. The 
machine can store faxes up to 60 hours if 
there is a...

Chapter 9
68
Using your remote access 
code9
aDial your fax number from a telephone 
or another fax machine using touch 
tone.
bWhen your machine answers, 
immediately enter your remote access 
code (3 digits followed by l).
cThe machine signals if it has received 
messages:
„No beeps
No messages received.
„1 long beep
Fax message received.
dThe machine gives two short beeps to 
tell you to enter a command. The 
machine will hang up if you wait longer 
than 30 seconds before entering a 
command. If you...