Brother MFC 9840CDW User Manual

Sending a fax
39
5
fEnter two digits to show the number of 
pages you are sending.
PressOK.
For example, enter 0, 2 for 2 pages or 
0,0 to leave the number of pages blank. 
If you make a mistake, press d or 
Clear/Back to back up and re-enter the 
number of pages.
Send a cover page for all faxes5
You can set the machine to send a cover 
page whenever you send a fax. 
aMake sure you are in Fax mode  .
bPress Menu, 2, 2, 7. 
22.Setup Send
7.Coverpg Setup
aNext Fax:On
bNext Fax:Off
Selectabor OK
cPress a or...

Chapter 5
40
Changing fax resolution5
The quality of a fax can be improved by 
changing the fax resolution. Resolution can 
be changed for the next fax or for all faxes.
To change the fax resolution for the 
next fax
5
aMake sure you are in Fax mode  .
bLoad your document.
cPress Resolution, then a or b to choose 
the resolution.
PressOK.
To change the default fax resolution5
aMake sure you are in Fax mode  .
bPress Menu, 2, 2, 2. 
22.Setup Send
2.Fax Resolution
aStandard
bFine
Selectabor OK
cPress a or...

Sending a fax
41
5 Dual access 
(black & white only)5
Your machine supports dual access, which 
lets you dial a number and begin scanning a 
fax into memory while you are already 
sending or receiving a fax. 
The LCD will show the new job number. The 
number of pages you can scan into the 
memory will vary depending on the data that 
is printed on them.
Note
• Your machine normally uses dual access. 
• If you get an Out of Memory message 
while scanning the first page of a fax, 
press Stop/Exit to cancel...

Chapter 5
42
Overseas mode5
If you are having difficulty sending a fax 
overseas due to a bad connection, then 
turning on the overseas mode may help.
This is a temporary setting, and will only be 
active for your next fax.
aMake sure you are in Fax mode  .
bLoad your document.
cPress Menu, 2, 2, 9. 
22.Setup Send
9.Overseas Mode
aOn
bOff
Selectabor OK
dPress a or b to choose On (or Off).
PressOK.
Delayed fax 
(black & white only)5
You can store up to 50 faxes in the memory 
to be sent within a twenty...

Sending a fax
43
5 Checking and cancelling 
waiting jobs5
Check which jobs are still waiting in the 
memory to be sent. If there are no jobs, the 
LCD will show No Jobs Waiting. You can 
cancel a fax job that is stored and waiting in 
the memory.
aPress Menu, 2, 6. 
26.Remaining Jobs
a#001 12:34 BROTHER
#002 15:30 BIE
b#003 17:30 ABCDEFG
Selectabor OK
The number of jobs still to be sent will be 
displayed.
bDo one of the following:
„Press a or b to scroll though the 
waiting jobs, pressOK to choose a...

44
6
Receive modes6
You must choose a receive mode depending on the external devices and telephone services you 
have on your line. The diagrams below will help you choose the correct mode. (For more detailed 
information about the receive modes, see Using receive modeson page 45.)
Choosing the receive mode6
 
Receiving a fax6
To set the receive mode follow the instructions below.
aPress Menu, 0, 1.
bPress a or b to choose the receive mode.
PressOK.
cPress Stop/Exit.
 
01.Receive Mode
aFax Only
Fax/Tel...

Receiving a fax
45
6
Using receive modes6
Some receive modes answer automatically 
(Fax Only and Fax/Tel). You may want to 
change the ring delay before using these 
modes. (See Ring delayon page 46.)
Fax Only6
Fax Only mode will automatically answer 
every call as a fax.
Fax/Tel6
Fax/Tel mode helps you automatically 
manage incoming calls, by recognising 
whether they are fax or voice calls and 
dealing with them in one of the following 
ways:
„Faxes will be automatically received.
„Voice calls will...

Chapter 6
46
Receive mode settings6
Ring delay6
The ring delay sets the number of times the 
machine rings before it answers in Fax Only 
and Fax/Tel modes.
If you have external or extension telephones 
on the same line as the machine or subscribe 
to the BT Call Sign
1 service, keep the 
maximum number of rings. (See Operation 
from extension telephoneson page 53 and 
Fax Detecton page 47.)
1BT Call Sign is for U.K. only.
aMake sure you are in Fax mode  .
bPress Menu, 2, 1, 1. 
21.Setup Receive
1.Ring...

Receiving a fax
47
6
Fax Detect6
Turning fax detect On allows the machine to 
receive fax calls automatically if you lift any 
handset on the same line as the machine.
When you see Receiving on the LCD or 
when you hear ‘chirps’ through the handset of 
an extension telephone connected to another 
telephone wall socket, just replace the 
handset and your machine will receive the 
fax. 
If this feature is set to On, but your machine 
does not connect a fax call when you lift the 
handset of an extension or...

Chapter 6
48
Additional receiving 
operations
6
Printing a reduced incoming 
fax6
If you choose On, the machine automatically 
reduces each page of an incoming fax to fit on 
one page of A4, Letter, Legal or Folio size 
paper.
The machine calculates the reduction ratio by 
using the page size of the fax and your Paper 
Size setting (Menu, 1, 3).
aMake sure you are in Fax mode  .
bPress Menu, 2, 1, 5.  
21.Setup Receive
5.Auto Reduction
aOn
bOff
Selectabor OK
cPress a or b to choose On (or Off).
PressOK....