Brother MFC 9465CDN User Manual

Receiving a fax
25
4
ePress aorb to choose On or Off. 
25.Remote Fax Opt
Backup Print
aOff
bOn
Selectabor OK
PressOK.
fPress Stop/Exit.
IMPORTANT
If you choose Backup Print On, the 
machine will also print the fax at your 
machine so you will have a copy. This is a 
safety feature in case there is a power 
failure before the fax is forwarded or a 
problem at the receiving machine.
 
Note
• Before you can set up PC-Fax Receive 
you must install the MFL-Pro Suite 
software on your PC. Make sure your PC 
is...

Chapter 4
26
IMPORTANT
If you choose Backup Print On, the 
machine will also print the fax at your 
machine so you will have a copy. This is a 
safety feature in case there is a power 
failure before the fax is forwarded or a 
problem at the receiving machine.
 
Turning off Remote Fax Options4
aPress Menu, 2, 5, 1.
bPress aorb to choose Off.
PressOK.
Note
The LCD will give you options if there are 
received faxes still in your machine’s 
memory. (See Changing Remote Fax 
Options on page 25.)
 
cPress...

Receiving a fax
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4
Using your Remote Access Code4
aDial your fax number from a telephone 
or another fax machine using touch 
tone.
bWhen your machine answers, 
immediately enter your Remote Access 
Code 
cThe machine signals if it has received 
messages:
No beeps
No messages received.
1 long beep
Fax message received.
dThe machine gives two short beeps to 
tell you to enter a command. The 
machine will hang up if you wait longer 
than 30 seconds before entering a 
command. If you enter an invalid...

Chapter 4
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Changing the Fax Forwarding number4
You can change the default setting of your fax 
forwarding number from another telephone or 
fax machine using touch tone.
aDial your fax number from a telephone 
or another fax machine using touch 
tone.
bWhen your machine answers, enter 
your Remote Access Code (3 digits 
followed by l). If you hear one long 
beep, you have messages.
cWhen you hear two short beeps, use the 
dial pad to press 9 5 4.
dWait for a long beep, and then use the 
dial pad to...

Receiving a fax
29
4
Remote fax commands4
Follow the commands below to access features when you are away from the machine. When you 
call the machine and enter your Remote Access Code (3 digits followed by l), the system will give 
two short beeps and you must enter a remote command.
Remote commandsOperation details
95Change the fax forwarding or 
fax storage settings
1  OFF You can choose Off after you have retrieved or erased all your 
messages.
2  Fax  Forwarding One long beep means the change is...

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Additional receiving 
operations
4
Printing a reduced incoming 
fax4
If you choose On, the machine automatically 
reduces each page of an incoming fax to fit on 
one page of A4, Letter, Legal or Folio size 
paper.
The machine calculates the reduction ratio by 
using the page size of the fax and your Paper 
Size setting (Menu, 1, 2, 2).
aMake sure you are in Fax mode  .
bPress Menu, 2, 1, 5. 
cPress aorb to choose On or Off.
PressOK.
dPress Stop/Exit.
Duplex (2-sided) printing for 
Fax mode4...

Receiving a fax
31
4
Setting the Fax Receive 
Stamp (black & white only)4
You can set the machine to print the received 
date and time in the top centre of each 
received fax page.
aMake sure you are in Fax mode  .
bPress Menu, 2, 1, 8.
cPress aorb to choose On or Off.
PressOK.
dPress Stop/Exit.
Note
• The received time and date will not appear 
when using Internet Fax.
• Make sure you have set the current date 
and time in the machine. (See the Quick 
Setup Guide.)
 
Setting the Print Density4
You can...

Chapter 4
32
Polling overview4
Polling lets you set up your machine so other 
people can receive faxes from you, but they 
pay for the call. It also lets you call somebody 
else’s fax machine and receive a fax from it, 
so you pay for the call. The polling feature 
needs to be set up on both machines for this 
to work. Not all fax machines support polling.
Polling receive4
Polling receive lets you call another fax 
machine to receive a fax.
aMake sure you are in Fax mode  .
bPress Menu, 2, 1, 7.
cPress...

Receiving a fax
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4
Sequential polling4
Sequential polling lets you request 
documents from several fax machines in one 
operation.
aMake sure you are in Fax mode  .
bPress Menu, 2, 1, 7.
cPress aorb to choose Standard, 
Secure or Timer.
Press OK.
dChoose one of the options below.
If you choose Standard go to step 
e.
If you choose Secure, enter a 
four-digit number, press OK, go to 
step e.
If you chose Timer, enter the time 
(in 24-hours format) you want to 
begin polling and press OK, go to 
step...

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5
Telephone line 
services
5
BT Call Sign (U.K. only)5
The BT Call Sign subscriber service is a way 
to have a separate number for your machine, 
it allows you to have at least two separate 
telephone numbers on one phone line. Each 
phone number has its own distinctive ringing 
pattern.
You can set up your machine so that it only 
responds to the second number.
When you set the BT Call Sign feature to ON, 
the receive mode is set to Manual 
automatically. Manual mode will not respond 
to incoming...