Brother MFC 9440CN User Manual

Receiving a fax
41
6
Receive mode settings6
Ring delay6
The ring delay sets the number of times the 
machine rings before it answers in Fax Only 
and Fax/Tel modes.
If you have external or extension telephones 
on the same line as the machine or subscribe 
to the BT Call Sign
1 service, keep the 
maximum number of rings. (See Operation 
from extension telephoneson page 47 and 
Fax Detecton page 41.)
1BT Call Sign is for U.K. only.
aMake sure you are in Fax mode  .
bPress Menu, 2, 1, 1. 
Setup Receive...

Chapter 6
42
If this feature is set to On, but your machine 
does not connect a fax call when you lift the 
handset of an extension or external 
telephone, press l51 on the external or 
extension telephone. (SeeOperation from 
extension telephoneson page 47.)
Note
•You need to turn the Remote Codes setting 
to on to use the Fax Receive Code 
l51. 
(See 
Using remote codeson page 49.)
• If you use a modem, or send faxes from a 
computer, on the same line and your 
machine intercepts them, set fax detect...

Receiving a fax
43
6 Setting the fax receive stamp 
(black & white only)6
You can set the machine to print the received 
date and time in the top center of each 
received fax page.
aMake sure you are in Fax mode  .
bPress Menu, 2, 1, 9. 
Setup Receive
9.Fax Rx Stamp
cPress a or b to choose On (or Off).
PressOK.
dPress Stop/Exit.
Note
Make sure you have set the current date 
and time in the machine.
 
Receiving faxes into memory 
(black & white only)6
As soon as the paper tray becomes empty 
during fax...

44
7
Telephone line 
services
7
Setting the telephone line 
type7
If you are connecting the machine to a line 
that features a PBX or ISDN to send and 
receive faxes, it is necessary to change the 
Telephone Line Type accordingly by 
completing the following steps. If you are 
using a line that features a PBX, you can also 
set your machine to gain access to an outside 
line always or not.
aPress Menu, 0, 6. 
Initial Setup
6.Phone Line Set
bPress a or b to choose PBX, ISDN (or 
Normal).
PressOK.
If you...

Telephone and external devices
45
7
Note
You can program a Tel/R key press as 
part of a number stored in a One-Touch or 
Speed-Dial location. When programming 
the One-Touch or Speed-Dial number 
(Menu, 2, 3, 1 or 2, 3, 2) press Tel/R first 
(the screen displays “!”) then enter the 
telephone number. If you do this, you do 
not need to press Tel/R each time before 
you dial using a One-Touch or Speed-Dial 
location. (Storing one-touch dial 
numberson page 53 or Storing speed-
dial numberson page 54.)...

Chapter 7
46
Connecting an external 
TAD
7
You can connect an external Telephone 
Answering Device (TAD) to the same line as 
your machine. When the TAD answers a call, 
your machine will “listen” for the CNG (fax 
calling) tones sent by a sending fax machine. 
If it hears them it will take over the call and 
receive the fax. If it does not hear them, it will 
let your TAD take a voice message and the 
display will show Telephone.
The external TAD must answer within four 
rings (we recommend you set it...

Telephone and external devices
47
7 Recording an outgoing 
message (OGM)7
aRecord 5 seconds of silence at the 
beginning of your message. This allows 
your machine time to listen for fax tones.
bLimit your speaking to 20 seconds.
Note
We recommend beginning your OGM with 
an initial 5 second silence because the 
machine cannot hear fax tones over a loud 
voice. You may try leaving out this pause, 
but if your machine has trouble receiving, 
then you should re-record the OGM to 
include it.
 
Multi-line...

Chapter 7
48
For Fax/Tel mode only7
When the machine is in Fax/Tel mode, it will 
use the F/T Ring Time (pseudo/double-
ringing) to alert you to pick up a voice call.
Lift the external telephone’s handset, and 
then press Tel/R to answer.
If you’re at an extension telephone, you will 
need to lift the handset during the F/T Ring 
Time and then press #51 between the 
pseudo/double rings. If no one is on the line, 
or if someone wants to send you a fax, send 
the call back to the machine by pressing l51....

Telephone and external devices
49
7
Figure 1: 7
1 Extension socket
2 Master socket
3 Incoming line
Figure 2: Recommended connection of 
extension sockets
 7
1 Extension socket
2 Master socket
3 Incoming line
These telephones are now connected as 
external devices as shown on page 48, 
because they are connected to the fax 
machine via the T-connector.
Using a non-Brother cordless 
external handset7
If your non-Brother cordless telephone is 
connected to the telephone line cord (see 
page 48) and you...

Chapter 7
50
Changing the remote codes7
The preset fax receive code is l51. The 
preset telephone answer code is #51. If you 
are always disconnected when accessing 
your external TAD, try changing the 
three-digit remote codes, for example ### 
and 555.
aMake sure you are in Fax mode  .
bPress Menu, 2, 1, 4. 
Setup Receive
4.Remote Codes
cPress a or b to choose On or Off.
PressOK.
dIf you chose On in c, enter the new Fax 
Receive Code.
PressOK.
eEnter the new Telephone Answer Code.
PressOK.
fPress...