Brother MFC 9440CN User Manual

Sending a fax
31
5
Note
• Press Stop/Exit to cancel a fax in 
progress.
• When faxing multiple pages from the 
scanner glass, real time transmission 
should be set to Off.
 
Cancelling a fax in progress5
Press Stop/Exit to cancel a fax in progress. If 
the machine is already dialling or sending the 
fax you will also need to press 1 to confirm.
Broadcasting 
(black & white only)
5
Broadcasting lets you send the same fax 
message to more than one fax number. You 
can include Groups, One-Touch, Speed-Dial...

Chapter 5
32
Cancelling a broadcast in 
progress5
While broadcasting you can cancel the fax 
currently being sent or the whole broadcast 
job.
aPress Menu, 2, 6.
The LCD will display the fax number 
being dialled (for example, 
#001 0123456789) and the broadcast 
job number (for example, 
Broadcast#001):
 
Remaining Jobs
#001 0123456789
bPress a or b to choose the job you want 
to cancel.
PressOK.
 
#001 0123456789
1.Clear 2.Exit
cPress 1 to clear the fax number or 2 to 
exit.
If you chose to only cancel...

Sending a fax
33
5 Electronic cover page 
(black & white only)5
This feature will not work unless you have 
already programmed your Station ID. (See 
the Quick Setup Guide.) 
You can automatically send a cover page 
with every fax. Your cover page includes your 
Station ID, a comment, and the name stored 
in the One-Touch or Speed-Dial memory.
By choosing Next Fax:On you can also 
display the number of pages on the cover 
page.
You can choose one of the following preset 
comments.
1.Comment Off
2.Please...

Chapter 5
34
Send a cover page for all faxes5
You can set the machine to send a cover 
page whenever you send a fax. 
aMake sure you are in Fax mode  .
bPress Menu, 2, 2, 7. 
Setup Send
7.Coverpg Setup
cPress a or b to choose On (or Off).
PressOK.
dPress a or b to choose a comment.
PressOK.
Using a printed cover page5
If you want to use a printed cover page that 
you can write on, you can print the sample 
page and attach it to your fax.
aMake sure you are in Fax mode  .
bPress Menu, 2, 2, 7. 
Setup...

Sending a fax
35
5
Changing fax resolution5
The quality of a fax can be improved by 
changing the fax resolution. Resolution can 
be changed for the next fax or for all faxes.
To change the fax resolution for the 
next fax
5
aMake sure you are in Fax mode  .
bLoad your document.
cPress Resolution, then a or b to choose 
the resolution.
PressOK.
To change the default fax resolution5
aMake sure you are in Fax mode  .
bPress Menu, 2, 2, 2. 
Setup Send
2.Fax Resolution
cPress a or b to choose the resolution...

Chapter 5
36
Real time transmission5
When you are sending a fax, the machine will 
scan the documents into the memory before 
sending. Then, as soon as the telephone line 
is free, the machine will start dialling and 
sending.
Sometimes, you may want to send an 
important document immediately, without 
waiting for memory transmission. You can set 
Real Time TX to On for all documents or 
Next Fax:On for the next fax only.
Sending in real time for all faxes5
aMake sure you are in Fax mode  .
bPress Menu,...

Sending a fax
37
5 Delayed fax 
(black & white only)5
You can store up to 50 faxes in the memory 
to be sent within a twenty four hour period.
aMake sure you are in Fax mode  .
bLoad your document.
cPress Menu, 2, 2, 3. 
Setup Send
3.Delayed Fax
dEnter the time you want the fax to be 
sent (in 24-hour format).
(For example, enter 19:45 for 7:45 PM)
PressOK.
The number of pages you can scan into the 
memory depends on the amount of data 
printed on each page.
Delayed batch transmission 
(black & white...

Chapter 5
38
Out of memory message5
If you get an Out of Memory message 
while scanning the first page of a fax, press 
Stop/Exit to cancel the fax. 
 If you get an Out of Memory message 
while scanning a subsequent page, you will 
have the option to press Mono Start to send 
the pages scanned so far, or to press 
Stop/Exit to cancel the operation
Note
If you get an Out of Memory message 
while faxing and you do not want to delete 
your stored faxes to clear the memory, 
you can send the fax in real...

39
6
6
Receive modes6
You must choose a receive mode depending on the external devices and telephone  services you 
have on your line. The diagrams below will help you choose the correct mode. (For more detailed 
information about the receive modes, see Using receive modeson page 40.)
Choosing the receive mode6
 
Receiving a fax6
To set the receive mode follow the instructions below.
aPress Menu, 0, 1.
bPress a or b to choose the receive mode.
PressOK.
cPress Stop/Exit.
 
Initial Setup
1.Receive Mode...

Chapter 6
40
Using receive modes6
Some receive modes answer automatically 
(Fax Only and Fax/Tel). You may want to 
change the ring delay before using these 
modes. (See Ring delayon page 41.)
Fax Only6
Fax Only mode will automatically answer 
every call as a fax.
Fax/Tel6
Fax/Tel mode helps you automatically 
manage incoming calls, by recognising 
whether they are fax or voice calls and 
dealing with them in one of the following 
ways:
„Faxes will be automatically received.
„Voice calls will start the...