Brother MFC 8460N User Manual

							Remote fax options
67
9
Remote Retrieval
The remote retrieval feature lets you retrieve 
your stored fax messages when you are not 
at the machine. You can call your machine 
from any touch tone phone or fax machine, 
then use the Remote Access Code to retrieve 
your messages.
Setting a remote access code
The remote access code lets you access the 
remote retrieval features when you are away 
from your machine. Before you use the 
remote access and retrieval features, you 
have to set up your own code. The default 
code is an inactive code: – – –l.
aPress Menu, 2, 5, 2. 
25.Remote Fax Opt
2.Remote Access
Access Code:---*
Enter & OK Key
bEnter a three-digit code using numbers 
0 – 9, l or #. PressOK.
cPress Stop/Exit.
Note
Do not use the same code used for your 
Fax Receive Code (l51) or Telephone 
Answer Code (#51). See Changing the 
remote codes on page 54.
 
You can change your code at any time. If you 
want to make your code inactive, press 
Clear/Back and then OK in b to restore the 
default setting – – –l.
Using your Remote Access 
Code
aDial your fax number from a telephone 
or another fax machine using touch 
tone.
bWhen your machine answers, 
immediately enter your Remote Access 
Code (3 digits followed by l).
cThe machine signals if it has received 
messages:
„No beeps
No messages received.
„1 long beep
Fax message received.
dThe machine gives two short beeps to 
tell you to enter a command. (See 
Remote fax commands on page 69.) 
The machine will hang up if you wait 
longer than 30 seconds before entering 
a command. If you enter an invalid 
command the machine will beep three 
times.
ePress 9 0 to reset the machine when you 
have finished.
fHang up.
Note
If your machine is set to Manual mode 
and you want to use the remote retrieval 
features, you can access your machine by 
waiting about 2 minutes after it starts 
ringing, and then entering the remote 
access code within 30 seconds.
 
 
						

							Chapter 9
68
Retrieving fax messages
aDial your fax number from a telephone 
or another fax machine using touch 
tone.
bWhen your machine answers, 
immediately enter your remote access 
code (3 digits followed by l). If you hear 
one long beep, you have messages.
cWhen you hear two short beeps, use the 
dial pad to press 9 6 2.
dWait for a long beep, and then use the 
dial pad to enter the number of the 
remote fax machine where you want 
your fax messages sent to, followed by 
## (up to 20 digits).
eHang up after you hear your machine 
beep. Your machine will call the other 
machine, which will then print your fax 
messages.
Note
You can insert a pause in a fax number by 
using the # key.
 
Changing the Fax Forwarding 
number
You can change the default setting of your fax 
forwarding number from another telephone or 
fax machine using touch tone.
aDial your fax number from a telephone 
or another fax machine using touch 
tone.
bWhen your machine answers, enter 
your remote access code (3 digits 
followed by l). If you hear one long 
beep, you have messages.
cWhen you hear two short beeps, use the 
dial pad to press 9 5 4.
dWait for a long beep, and then use the 
dial pad to enter the new number of the 
remote fax machine where you want 
your fax messages forwarded followed 
by ## (up to 20 digits).
ePress 9 0 to reset the machine when you 
have finished.
fHang up after you hear your machine 
beep.
Note
You can insert a pause in a fax number by 
using the # key.
 
 
						

							Remote fax options
69
9
Remote fax commands
Follow the commands below to access features when you are away from the machine. When you 
call the machine and enter your Remote Access Code (3 digits followed by l), the system will 
give two short beeps and you must enter a remote command.
Remote commandsOperation details
95Change the fax forwarding, 
paging or fax storage settings
1 OFF You can choose Off after you have retrieved or erased all your 
messages.
2  Fax  forwarding One long beep means the change is accepted. If you hear three 
short beeps, you cannot change because something has not 
been set up (for example, a fax forwarding or paging number 
had not been registered). You can register your fax forwarding 
number by entering 4. (See Changing the Fax Forwarding 
number on page 68.) Once you have registered the number, 
fax forwarding will work. 3 Paging
4 Fax forwarding number
6 Fax storage
96Retrieve a fax
2  Retrieve  all  faxes Enter the number of a remote fax machine to receive stored fax 
message(s). (See Retrieving fax messages on page 68.)
3 Erase faxes from the memory If you hear one long beep, fax messages have been erased 
from the memory.
97Check the receiving status
1 Fax You can check whether your machine has received any faxes. 
If yes, you will hear one long beep. If no, you will hear three 
short beeps.
98Change the receive mode
1 External TAD If you hear one long beep, your change has been accepted. 
2 Fax/Tel
3 Fax Only
90ExitPress 9, 0 to exit remote retrieval. Wait for the long beep, then 
replace the handset.
 
						

							70
10
Fax reports10
Some fax reports (transmission verification 
and fax journal) can be printed automatically 
or manually.
Transmission verification 
report10
You can use the transmission report as proof 
that you sent a fax. This report lists the time 
and date of transmission and whether the 
transmission was successful (shown as 
“OK”). If you select On or On+Image, the 
report will print for every fax you send.
If you send a lot of faxes to the same place, 
you may need more than the job numbers to 
know which faxes you must send again. 
Selecting On+Image or Off+Image will print 
a section of the fax’s first page on the report 
to help you remember.
When the verification report is turned Off or 
to Off+Image, the report will only print if 
there is a transmission error.
aPress Menu, 2, 4, 1. 
24.Report Setting
1.Transmission
aOff
bOff+Image
Select ab & OK
bPress a or b to select On, On+Image 
Off or Off+Image. PressOK.
cPress Stop/Exit.
Fax journal10
You can set the machine to print a fax journal 
(activity report) at specific intervals (every 50 
faxes, 6, 12 or 24 hours, 2 or 7 days). The 
default setting is Every 50 Faxes, this 
means that your machine will print the journal 
when the machine has stored 50 jobs. 
If you set the interval to Off, you can still print 
the report by following the steps on the next 
page.
aPress Menu, 2, 4, 2. 
24.Report Setting
2.Journal Period
aEvery 50 FaxesbEvery 6 Hours
Select 
ab & OK
bPress a or b to choose an interval.
PressOK. If you choose 7 days, you will 
be asked to choose a day when you 
want the 7 day countdown to begin.
cEnter the time to begin printing, in 
24 hour format.
PressOK.
For example: enter 19:45 for 7:45 PM.
dPress Stop/Exit.
If you select 6, 12, 24 hours, 2 or 7 days, the 
machine will print the report at the selected 
time and then erase all jobs from its memory. 
If the machine’s memory becomes full with 
200 jobs before the time you selected has 
passed, the machine will print the journal 
early and then erase all jobs from memory. 
If you want an extra report before it is due to 
print, you can print it manually without erasing 
the jobs from memory.
Printing reports10
 
						

							Printing reports
71
10
Reports10
The following reports are available:
1Transmission
Displays the Transmission Verification 
Report for your last outgoing 200 faxes 
and prints the last report.
2Help List
Prints a list of commonly used functions to 
help you program your machine. 
3Tel Index List
Prints a list of names and numbers stored 
in the One-Touch and Speed-Dial 
memory in numerical or alphabetical 
order.
4Fax Journal
Prints a list of information about your last 
200 incoming and outgoing faxes. 
(TX: transmit.) (RX: receive.)
5User Settings 
Print a list of your current settings.
6Network Config
Lists your network settings.
How to print a report10
aPress Menu, 5. 
5.Print Reports
 1.Transmission
 2.Help List
 3.Tel Index List
Select 
ab & OK
bChoose one of the options below:
„Press a or b to select the report you 
want. PressOK.
„Enter the number of the report you 
want to print. For example, press 2 to 
print the help list.
cPress Start.
 
						

							72
11
Polling lets you set up your machine so other 
people can receive faxes from you, but they 
pay for the call. It also lets you call somebody 
else’s fax machine and receive a fax from it, 
so you pay for the call. The polling feature 
needs to be set up on both machines for this 
to work. Not all fax machines support polling. 
Polling receive11
Polling receive lets you call another fax 
machine to receive a fax.
aMake sure you are in Fax mode  .
bPress Menu, 2, 1, 7. 
—
Polling RX
Dial & Start
cEnter the fax number you are polling. 
Press Start.
The LCD shows Dialing.
Sequential polling11
Sequential polling lets you request 
documents from several fax machines in one 
operation. Afterwards, a Sequential Polling 
Report will be printed.
aMake sure you are in Fax mode  .
bPress Menu, 2, 1, 7. 
—
Polling RX
Dial & Start
cSpecify the fax machines you want to 
poll by using One-Touch, Speed-Dial, 
Search, a Group and or the dial pad. 
You must pressOK between each 
location.
dPress Start.
The machine polls each number or 
Group number in turn for a document.
Press Stop/Exit while the machine is dialing 
to cancel the polling process.
To cancel all sequential polling receive jobs, 
press Menu, 2, 6.
Polling11
 
						

							Polling
73
11
Polled transmit11
Polled transmit lets you set up your machine 
to wait with a document so another fax 
machine can call and retrieve it.
Setup for polled transmit11
aMake sure you are in Fax mode  .
bLoad your document.
cPress Menu, 2, 2, 6. 
22.Setup Send
6.Polled TX
aOn
bOff
Select ab & OK
dPress a or b to select On (or Off). 
PressOK.
Note
The document will be stored and can be 
retrieved by any other fax machine until 
you delete it from the memory. (See 
Checking and canceling waiting jobs on 
page 38.)
 
 
						

							Chapter 11
74
 
						

							Section III
CopyIII
Making copies76
 
						

							76
12
How to copy12
Entering copy mode12
Press  (Copy) to enter Copy mode.
 
1 Contrast
2Quality
3Copy Ratio
4Tray Use
5 Number of Copies
Making a single copy12
aMake sure you are in Copy mode 
.
bLoad your document.
cPress Start.
Making multiple copies12
aMake sure you are in Copy mode 
. 
bLoad your document.
cUse the dial pad to enter the number of 
copies (up to 99).
dPress Start.
Note
To sort your copies, press Sort. (See 
Sorting copies using the ADF on page 83.)
 
Stop copying12
To stop copying, press Stop/Exit.
Making copies12
Contrast:-      +  
Quality :Auto
Enlg/Red:100%     
Tray    :MP>T1
Press ab or Start1
4 3 2
015