Brother MFC 8460N User Manual

							Troubleshooting and routine maintenance
137
Replacing periodic 
maintenance parts
C
The periodic maintenance parts will need to 
be replaced regularly to maintain the print 
quality. The parts listed below will have to be 
replaced after printing approximately 100,000 
pages. Please call Brother Customer Service 
when the following messages appear on the 
LCD.
Packing and shipping 
the machine
C
When you transport the machine, use the 
packing materials that came with your 
machine. If you do not pack the machine 
properly, you could void your warranty. The 
machine should be adequately insured with 
the carrier.
aTurn off the machine’s power switch.
bUnplug the machine from the telephone 
wall jack.
cUnplug all the cables and AC power 
cord from the machine.
dPush the Scanner Lock Lever down to 
lock the scanner. This lever is located on 
the left of the scanner glass.
 
CAUTION 
Damage caused to your machine by failure 
to lock the scanner before packing and 
shipping may void your warranty.
 
eOpen the front cover.
fTake out the drum unit and toner 
cartridge assembly. Leave the toner 
cartridge installed in the drum unit.
gPut the drum unit and toner cartridge 
assembly into the plastic bag and seal 
the bag.
hClose the front cover.
iWrap the machine in the plastic bag and 
put it in the original carton with the 
original packing material.
LCD messageDescription
Replace PF 
KitMPReplace paper feeding kit for 
MP tray.
Replace PF 
Kit1Replace paper feeding kit for 
Tray 1.
Replace PF 
Kit2Replace paper feeding kit for 
Tray 2.
Replace FuserReplace fuser unit.
Replace LaserReplace laser unit.
 
						

							138
jPack the drum unit and toner cartridge 
assembly, AC power cord and printed 
materials in the original carton as shown 
below.
 
Note
If you are returning your machine to 
Brother as part of the Exchange Service, 
pack only the machine. Keep all separate 
parts and printed materials to use with 
your ‘Exchange’ machine.
 
kClose the carton and tape it shut.
Machine InformationC
Checking the serial numberC
You can see the machine’s serial number on 
the LCD.
aPress Menu, 7, 1. 
71.Serial No.
  XXXXXXXXX
bPress Stop/Exit.
Checking the page countersC
You can see the machine’s page counters for 
copies, printed pages, reports and lists, faxes 
or a summary total.
aPress Menu, 7, 2.
The LCD shows number of pages for 
Total and Copy.
 
72.Page Counter
a    Total    :XXXXXX
b    Copy     :XXXXXX
bPress a or b to see Print or 
List/Fax.
 
72.Page Counter
a    Print    :XXXXXX
b    List/Fax :XXXXXX
cPress Stop/Exit.
 
						

							Troubleshooting and routine maintenance
139
Checking the remaining life of 
partsC
You can view the remaining life of these parts 
on the LCD.
aPress Menu, 7, 3. 
73.Parts Life
1.Drum
2.Fuser
3.Laser
Select ab & OK
bPress a or b to select 1.Drum, 
2.Fuser, 3.Laser, 4.PF Kit MP, 
5.PF Kit 1 or 6.PF Kit 2. 
Press OK.
 
73.Parts Life
1.Drum
Remaining:100%
Note
The life check of a part will be accurate 
only if that part’s life counter was reset 
when the new part was installed. It will not 
be accurate if that part’s life counter was 
reset during the life of the used part.
 
 
						

							140
D
On-screen 
programming
D
Your machine has been designed to be easy 
to use. The LCD provides on-screen 
programming using the menu keys. 
We have created step by step on-screen 
instructions to help you program your 
machine. Simply follow the steps as they 
guide you through the menu selections and 
programming options.
Menu tableD
You can program your machine without the 
User’s Guide by using the Menu table on 
page 142. These pages list the menu 
selections and options.
Press Menu followed by the menu numbers 
to program your machine. 
For example, to set Beeper volume to Low.
aPress Menu, 1, 4, 2.
bPress a or b to choose Low.
cPressOK.
Memory storageD
Your menu settings are stored permanently, 
and in the event of a power failure will not be 
lost. Temporary settings (for example, 
Contrast, Overseas Mode) will be lost. Your 
machine can store the date and time for up to 
4 days.
Menu keysD
Menu and FeaturesD
 
 
Access the menu.
 Go to the next menu level.
Accept an option.
 Exit the menu by pressing 
repeatedly.
Go back to the previous menu 
level.
 Scroll through the current menu 
level.
 Go back to the previous menu 
level or forward to the next menu 
level.
 Exit the menu.
 
						

							Menu and Features
141
To access the menu mode:
aPress Menu.
bChoose an option.
„Press 1 for General Setup menu.
„Press 2 for Fax menu.
„Press 3 for Copy menu.
„Press 4 for Printer menu.
„Press 5 for Print Reports menu.
„Press 6 for LAN menu.
„Press 7 for Machine Info. menu.
„Press 0 for Initial Setup.
You can also scroll through each menu 
level by pressing a or b for the 
direction you want.
cPressOK when the option you want is 
highlighted on the LCD.
The LCD will then show the next menu 
level.
dPress a or b to scroll to your next menu 
selection.
ePressOK.
When you have finished setting an 
option, the LCD shows Accepted.
 
						

							142
Menu TableD
The factory settings are shown in Bold with an asterisk.
Choose & OK Choose & OK to accept to exit
                   
Main Menu Submenu Menu Selections Options Descriptions Page
1.General 
Setup1.Mode Timer—0 Sec
30 Secs
1 Min
2 Mins*
5 Mins
OffSets the time to return to 
Fax mode and the time the 
machine will change from 
individual user to public 
user when using Secure 
Function Lock.18
25
2.Paper Type 1.MP TrayThin
Plain*
Thick
Thicker
Transparency
Recycled PaperSets the type of paper in 
the MP tray.18
2.Tray#1Thin
Plain*
Thick
Thicker
Transparency
Recycled PaperSets the type of paper in 
the paper tray.18
3.Tray#2
(This menu only 
appears if you have 
the optional tray #2)Thin
Plain*
Thick
Thicker
Recycled PaperSets the type of paper in 
the optional paper tray #2.18
 
						

							Menu and Features
143
1.General 
Setup
(Continued)3.Paper Size 1.MP TrayA4
Letter*
Legal
Executive
A5
A6
B5
B6
Folio
AnySets the size of the paper 
in the MP tray.19
2.Tray#1A4
Letter*
Legal
Executive
A5
A6
B5
B6
FolioSets the size of the paper 
in the paper tray.19
3.Tray#2
(This menu only 
appears if you have 
the optional tray #2)A4
Letter*
Legal
Executive
A5
B5
B6
FolioSets the size of the paper 
in the optional paper tray 
#2.19
4.Volume 1.RingOff
Low
Med*
HighAdjusts the ring volume. 21
2.BeeperOff
Low
Med*
HighAdjusts the volume level of 
the beeper.21
3.SpeakerOff
Low
Med*
HighAdjusts the speaker 
volume.21 Main Menu Submenu Menu Selections Options Descriptions Page
 
						

							144
1.General 
Setup
(Continued)5.Auto 
Daylight—On
Off*Changes for Daylight 
Savings Time 
automatically.22
6.Ecology 1.Toner SaveOn
Off*Increases the page yield of 
the toner cartridge.22
2.Sleep Time(0-99)
05 Min*Conserves power. 23
7.Tray Use 1.CopyTray#1 Only
Tray#2 Only
MP Only
MP>T1>T2*
T1>T2>MP
(Tray#2 or T2 
appears only if you 
installed the optional 
paper tray.)Selects the tray that will be 
used for Copy mode.19
2.FaxTray#1 Only
Tray#2 Only
MP Only
MP>T1>T2
T1>T2>MP*
(Tray#2 or T2 
appears only if you 
installed the optional 
paper tray.)Selects the tray that will be 
used for Fax mode.20
3.PrintTray#1 Only
Tray#2 Only
MP Only
MP>T1>T2*
T1>T2>MP
(Tray#2 or T2 
appears only if you 
installed the optional 
paper tray.)Selects the tray that will be 
used for PC print.20
8.LCD 
Contrast—-nnnno+
-nnnon+
-nnonn+*
-nonnn+
-onnnn+Adjusts the contrast of the 
LCD.23 Main Menu Submenu Menu Selections Options Descriptions Page
 
						

							Menu and Features
145
1.General 
Setup
(Continued)9.Security 1.Setting Lock— Stops unauthorized users 
from changing the 
machine’s current settings.24
2.Function Lock— Can restrict selected 
machine operation for up 
to 25 individual users and 
all other non-authorized 
Public users. 25
2.Fax 1.Setup 
Receive
(In Fax mode only)
1.Ring Delay00
01
02
03
04*Sets the number of rings 
before the machine 
answers in Fax Only or 
Fax/Tel mode.42
2.F/T Ring Time 20 Secs*
30 Secs
40 Secs
70 SecsSets the pseudo/double-
ring time in Fax/Tel mode.42
3.Easy Receive On*
OffReceives fax messages 
without pressing Start.42
4.Remote Codes On* (l51, #51)
OffAllows you to answer all 
calls at an extension or 
external phone and use 
codes to turn the machine 
on or off. You can 
personalize these codes.53
5.Auto 
ReductionOn*
OffCuts the size of incoming 
faxes.44
6.Print Density-nnnno+
-nnnon+
-nnonn+*
-nonnn+
-onnnn+Makes printouts darker or 
lighter.43
7.Polling RXSets up your machine to 
poll another fax machine.72
8.Fax Rx StampOn
Off*Prints the received time 
and date on the top of the 
received faxes.45
9.Duplex
(MFC-8670DN, 
MFC-8860DN
 and MFC-8870DW only)
On
Off*Prints received faxes on 
both sides of the paper.44 Main Menu Submenu Menu Selections Options Descriptions Page
 
						

							146
2.Fax
(Continued)2.Setup Send(In Fax mode only)
1.Contrast Auto*
Light
DarkChanges the lightness or 
darkness of faxes you 
send.35
2.Fax 
ResolutionStandard*
Fine
S.Fine
PhotoSets the default resolution 
for outgoing faxes.35
3.Delayed Fax— Sets the time of day in 24 
hour format that the 
delayed faxes will be sent.37
4.Batch TXOn
Off*Combines delayed faxes 
going to the same fax 
number at the same time of 
day into one.38
5.Real Time TXNext Fax:On
Next Fax:Off
On
Off*Sends a fax without using 
the memory.36
6.Polled TXOn
Off*Sets up your machine with 
a document to be retrieved 
by another fax machine.73
7.Coverpg SetupNext Fax:On
Next Fax:Off
On
Off*
Print SampleAutomatically sends a 
cover page you have 
programmed.33
8.Coverpage Msg— Sets up your own 
comments for the fax cover 
page.33
9.Overseas ModeOn
Off*If you are having difficulty 
sending faxes overseas, 
set this to on.37
0.Glass Fax 
SizeA4/Letter*
Legal/FolioAdjusts the scan area of 
the scanner glass to the 
size of the document.31
3.Set 
Quick-Dial1.One-Touch 
Dial— Stores up to 40 One-Touch 
Dial numbers, so you can 
dial by pressing one key 
(and Start).57
2.Speed-Dial— Stores up to 300 Speed-
Dial numbers, so you can 
dial by pressing only a few 
keys (and Start).59
3.Setup Groups— Sets up to 20 Group 
numbers for Broadcasting.61 Main Menu Submenu Menu Selections Options Descriptions Page