Brother MFC 8460N User Manual

							Sending a fax
37
5
Overseas mode5
If you are having difficulty sending a fax 
overseas due to a bad connection, then 
turning on the overseas mode may help.
This is a temporary setting, and will only be 
active for your next fax.
aMake sure you are in Fax mode  .
bLoad your document.
cPress Menu, 2, 2, 9. 
22.Setup Send
9.Overseas Mode
aOnbOff
Select 
ab & OK
dPress a or b to select On or Off. 
PressOK.
Delayed faxing5
You can store up to 50 faxes in the memory 
to be sent within a twenty four hour period.
aMake sure you are in Fax mode  .
bLoad your document.
cPress Menu, 2, 2, 3. 
22.Setup Send
3.Delayed Fax
Set Time=00:00
Enter & OK Key
dEnter the time you want the fax to be 
sent (in 24-hour format). PressOK. 
(For example, enter 19:45 for 7:45 PM)
 
22.Setup Send
3.Delayed Fax
Set Time=19:45
Enter & OK Key
The number of pages you can scan into the 
memory depends on the amount of data 
printed on each page.
 
						

							Chapter 5
38
Delayed batch transmission5
Before sending the delayed faxes, your 
machine will help you economize by sorting 
all the faxes in the memory by destination and 
scheduled time.
All delayed faxes that are scheduled to be 
sent at the same time to the same fax number 
will be sent as one fax to save transmission 
time.
aMake sure you are in Fax mode  .
bPress Menu, 2, 2, 4. 
22.Setup Send
4.Batch TX
a   On
b   Off
Select ab & OK
cPress a or b to choose On (or Off).
PressOK.
dPress Stop/Exit.
Checking and canceling 
waiting jobs5
Check which jobs are still waiting in the 
memory to be sent. If there are no jobs, the 
LCD will show No Jobs Waiting. You can 
cancel a fax job that is stored and waiting in 
the memory.
aPress Menu, 2, 6. 
26.Remaining Jobs
a#001 12:34 BROTHER
#002 15:00 BIC
b#003 17:30 ABCDEFG
Select 
ab & OK
The number of jobs still to be sent will be 
displayed.
bChoose one of the options below:
„Press a or b to scroll though the 
waiting jobs, pressOK to select a 
job, and then press 1 to cancel it.
„Press 2 to exit without canceling.
cWhen you have finished, press 
Stop/Exit.
 
						

							Sending a fax
39
5
Sending a fax manually5
Manual transmission5
Manual transmission lets you hear the 
dialing, ringing and fax-receiving tones while 
sending a fax.
aMake sure you are in Fax mode  .
bLoad your document.
cPress Hook and listen for a dial tone.
Or pick up the handset of the external 
phone and listen for a dial tone.
dDial the fax number you want to call.
eWhen you hear the fax tone, press 
Start.
Sending a fax at the end of a 
conversation
5
At the end of a conversation you can send a 
fax to the other party before you both hang 
up.
aAsk the other party to wait for fax tones 
(beeps) and then to press the Start or 
Send key before hanging up.
bMake sure you are in Fax mode  .
cLoad your document.
dPress Start.
Out of Memory message5
If you get an Out of Memory message while 
scanning the first page of a fax, press 
Stop/Exit to cancel the fax. 
 If you get an Out of Memory message 
while scanning a subsequent page, you will 
have the option to press Start to send the 
pages scanned so far, or to press Stop/Exit 
to cancel the operation
Note
If you get an Out of Memory message 
while faxing and you do not want to delete 
your stored faxes to clear the memory, 
you can send the fax in real time. (See 
Real time transmission on page 36.)
 
 
						

							40
6
Choose the correct Receive Mode6
The correct Receive mode is determined by the external devices and telephone subscriber 
services (Voice Mail, Distinctive Ring, etc.) you have (or will be using) on the same line as the 
Brother machine.
Receiving a fax6
Will you be using a Distinctive Ring number for receiving faxes? 
Brother uses the term Distinctive Ring but other telephone companies have other names for this service 
“such as Custom Ringing, RingMaster, Personalized Ring, Teen Ring, Ident-A-Ring, Ident-A-Call, Data 
Ident-A-Call, Smart Ring and SimpleBiz Fax & Alternate Number Ringing”. See Distinctive Ring on page 
47 for instruction on setting up your machine using this feature.
Will you be using Voice Mail on the same telephone line as your Brother machine? 
If you have Voice Mail on the same telephone line as your Brother machine, there is a strong possibility 
that Voice Mail and the Brother machine will conflict with each other when receiving incoming calls. See 
Voice Mail on page 46 for instructions on setting up your machine using this service.
Will you be using a Telephone Answering Device on the same telephone line as your Brother 
machine? 
Your external telephone answering device (TAD) will automatically answer every call. Voice messages are 
stored on the external TAD and fax messages are printed. Choose External TAD as your receive mode. 
See External TAD on page 41.
Will you be using your Brother machine on a dedicated fax line? 
Your machine automatically answers every call as a fax. Choose Fax Only as your receive mode. See 
Fax Only on page 41.
Will you be using your Brother machine on the same line as your telephone? 
Do you want to receive voice calls and faxes automatically 
The Fax/Tel receive mode is used when sharing the Brother machine and your telephone on the 
same line. Choose Fax/Tel as your receive mode. See Fax/Tel on page 41. 
Important Note: You can not receive voice messages on either Voice Mail or an answering machine 
when choosing the Fax/Tel mode.
Do you expect to receive very few faxes? 
Choose Manual as your receive mode. You control the telephone line and must answer every call 
yourself. See Manual on page 41.
To set a receive mode follow the instructions below.
aPress Menu, 0, 1.
bPress a or b to select a receive mode. PressOK.
cPress Stop/Exit.
 
01.Receive Mode
aFax Only
Fax/Tel
bExternal TAD
Select 
ab & OK
 
The LCD will display the current receive mode.
 
						

							Receiving a fax
41
6
Using Receive Modes6
Some receive modes answer automatically 
(Fax Only and Fax/Tel). You may want to 
change the ring delay before using these 
modes see page 42.
Fax Only6
Fax only mode will automatically answer 
every call as a fax.
Fax/Tel6
Fax/Tel mode helps you automatically 
manage incoming calls, by recognizing 
whether they are fax or voice calls and 
dealing with them in one of the following 
ways:
„Faxes will be automatically received.
„Voice calls will start the F/T ring to tell you 
to pick up the line. The F/T ring is a fast 
double ring made by your machine.
Also see F/T Ring Time on page 42 and Ring 
Delay on page 42.
Manual6
Manual mode turns off all automatic 
answering functions unless you are using the 
Distinctive Ring Receive feature.
To receive a fax in manual mode press Start 
when you hear fax tones (short repeating 
beeps). You can also use the Easy Receive 
feature to receive faxes by lifting a handset on 
the same line as the machine.
Also see Easy Receive on page 42.
External TAD6
External TAD mode lets an external 
answering device manage your incoming 
calls. Incoming calls will be dealt with in one 
of the following ways:
„Faxes will be automatically received.
„Voice callers can record a message on the 
external TAD.
For more information see Connecting an 
external TAD (telephone answering device) 
on page 49.
 
						

							Chapter 6
42
Receive Mode settings6
Ring Delay6
The ring delay sets the number of times the 
machine rings before it answers in Fax Only 
and Fax/Tel modes.
If you have extension phones on the same 
line as the machine or subscribe to the 
telephone company’s Distinctive Ring 
service, keep the Ring Delay setting of 4. 
(See Operation from extension telephones on 
page 52 and Easy Receive on page 42.)
aMake sure you are in Fax mode  .
bPress Menu, 2, 1, 1. 
21.Setup Receive
1.Ring Delay
a03
b04
Select 
ab & OK
cPress a or b to select 00, 01, 02, 03 or 
04. PressOK.
dPress Stop/Exit.
Note
Select 00 in c to have the machine 
answer immediately.
 
F/T Ring Time6
When somebody calls your machine, you and 
your caller will hear the normal telephone ring 
sound. The number of rings is set by the ring 
delay setting. 
If the call is a fax, then your machine will 
receive it; however, if it is a voice call the 
machine will sound the F/T ring (a fast 
double-ring) for the time you have set in the 
F/T ring time setting. If you hear the F/T ring 
it means that you have a voice caller on the 
line.
Because the F/T ring is made by the machine, 
extension and external telephones will not 
ring; however, you can still answer the call on 
any telephone. For more information see 
Using remote codes on page 53.
aMake sure you are in Fax mode  .
bPress Menu, 2, 1, 2. 
21.Setup Receive
2.F/T Ring Time
a20 Secs
b30 Secs
Select 
ab & OK
cPress a or b to select how long the 
machine will ring to alert you that you 
have a voice call (20, 30, 40 or 70 
seconds). PressOK.
dPress Stop/Exit.
Easy Receive6
Turning easy receive On allows the machine 
to receive fax calls automatically if you lift any 
handset on the same line as the machine.
When you see Receiving on the LCD or 
when you hear ‘chirps’ through the handset of 
an extension phone connected to another 
telephone wall jack, just replace the handset 
and your machine will receive the fax. 
 
						

							Receiving a fax
43
6
If this feature is set to on, but your machine 
does not connect a fax call when you lift the 
handset of an extension or external phone, 
press the Fax Receive Code l51.
Note
If you use a modem, or send faxes from a 
computer, on the same line and your 
machine intercepts them, set easy receive 
to Off.
 
aMake sure you are in Fax mode  .
bPress Menu, 2, 1, 3. 
21.Setup Receive
3.Easy Receive
aOnbOff
Select 
ab & OK
cPress a or b to select On,or Off.
PressOK.
dPress Stop/Exit.
Setting the Print Density6
You can adjust print density to make your 
printed pages darker or lighter.
aMake sure you are in Fax mode  .
b Press Menu, 2, 1, 6. 
21.Setup Receive
  6.Print Density
      -nnonn+  
Select 
dc & OK
cPress c to make the print darker.
Or press d to make the print lighter. 
PressOK.
dPress Stop/Exit.
 
						

							Chapter 6
44
Additional receiving 
operations
6
Printing a reduced incoming 
fax6
If you choose On, the machine automatically 
reduces each page of an incoming fax to fit on 
one page of A4, Letter, Legal or Folio size 
paper.
The machine calculates the reduction ratio by 
using the page size of the fax and your Paper 
Size setting (Menu, 1, 3).
aMake sure you are in Fax mode  .
bPress Menu, 2, 1, 5.  
21.Setup Receive
5.Auto Reduction
aOn
bOff
Select 
ab & OK
cPress a or b to select On or Off. 
PressOK.
dPress Stop/Exit.
Duplex (2-sided) printing for 
Fax mode (MFC-8670DN, 
MFC-8860DN and 
MFC-8870DW only)6
If you set Duplex to On for fax receive the 
machine will print received faxes on both 
sides of the paper.
You can use A4, Letter, Legal or 
Folio (8×13) size of paper for this function. 
aMake sure you are in Fax mode  .
bPress Menu, 2, 1, 9. 
21.Setup Receive
9.Duplex
aOn
bOff
Select ab & OK
cPress a or b to choose On or Off. 
PressOK.
dPress Stop/Exit.
Note
When you turn Duplex on the auto 
reduction feature is also turned on.
 
 
						

							Receiving a fax45
6
Setting the Fax Receive 
Stamp6
You can set the machine 
to print the received 
date and time in the top center of each 
received fax page.
aMake sure you are in Fax mode  .
bPress  Menu, 2,  1, 8 . 
21.Setup Receive
  8.Fax Rx Stamp
aOn
bOff
Select 
ab & OK
cPress  a or  b to choose  On (or  Off ). 
Press OK.
dPress  Stop/Exit .
Note
• The received time a nd date will not appear 
when using Internet Fax*. (*MFC-8860DN 
and MFC-8870DW only).
• Make sure you have set the current date  and time in the machine.
 
Receiving a fax at the end of a 
conversation6
At the end of a conversation you can ask the 
other party to send you a fax before you both 
hang up.
aAsk the other person to place the 
document in their machine and to press 
Start or Send key.
bWhen you hear the CNG tones (slowly 
repeating beeps), press  Start.
cReplace the external handset.
Printing a fax from the 
memory6
If you are using the Fax Storage feature 
(Menu , 2,  5, 1 ), you can still print a fax from 
the memory when you are at your machine. 
See  Paging  on page 64 and  Fax Storage on 
page 64.
aPress  Menu, 2 , 5,  3. 
25.Remote Fax Opt
  3.Print Fax
Press Start
bPress  Start.
 
						

							46
7
Phone line services7
Your machine supports the Caller ID and 
Distinctive Ring subscriber telephone 
services that some telephone companies 
offer.
Features like Voice Mail, Call Waiting, Call 
Waiting/Caller ID, RingMaster, answering 
services, alarm systems or other custom 
features on one phone line may affect the 
way your machine works. If you have Voice 
Mail on your phone line, please read the 
following carefully.
Voice Mail7
If you have Voice Mail on the same telephone 
line as your Brother machine, Voice Mail and 
the Brother machine w ill conflict with each 
other when receiving incoming calls.
For example, if your Voice Mail is set to 
answer after 4 rings and your Brother 
machine is set to answer after 2 rings, then 
your Brother machine will answer first. This 
will prevent callers from  being able to leave a 
message in your Voice Mail.
Similarly, if your Brot her machine is set to 
answer after 4 rings and your Voice Mail is set 
to answer after 2 rings, then your Voice Mail 
will answer first. This will prevent your Brother 
machine from being able to receive an 
incoming fax, since Voice Mail cannot 
transfer the incoming fax back to the Brother 
machine.
To avoid conflicts between your Brother 
machine and your voice mail service, do one 
of the following: Get the Distinctive Rin
g service from your 
telephone company. Distinctive Ring is a 
feature of your Brother machine that allows a 
person with one line to receive fax and voice 
calls through two different telephone 
numbers on that one line. Brother uses the 
term Distinctive Ring, but telephone 
companies market the service under a variety 
of names, such as Custom Ringing, 
Personalized Ring, Smart Ring, RingMaster, 
Ident-A-Ring, Id ent-A-Call, Data Ident-A-Call, 
Teen Ring, and SimpleBiz Fax & Alternate 
Number Ringing. This  service establishes a 
second telephone number on the same line 
as your existing telephone number, and each 
number has its own ring pattern. Typically, 
the original number rings with the standard 
ring pattern and is used for receiving voice 
calls, and the second number rings with a 
different ring pattern and is used for receiving 
faxes. (See  Distinctive Ring  on page 47.)
OR
Set your Brother mach ines Receive Mode to 
Manual. Manual Mode requires that you 
answer every incoming call if you want to be 
able to receive a fax.  If the incoming call is a 
telephone call, then complete the call as you 
normally would. If you hear fax sending tones 
you must transfer the call to the Brother 
machine by pressing  l 5  1  on the dial pad of 
the telephone. Unanswered fax and voice 
calls will go to your  Voice Mail. (To set the 
machine in  MANUAL Mode, see  Choose the 
correct Receive Mode on  page  40.)
Phone services and external 
devices
7