Brother MFC 8460N User Manual

							Loading documents and paper
17
2
Printable Area2
Printable Area for copies2
The printable area of your machine begins at 
approximately 0.12 in. (3 mm) from the top 
and bottom and 0.09 in. (2.3 mm) from both 
sides of the paper.
 
10.12 in. (3 mm)
20.09 in. (2.3 mm)
Note
This printable area shown above is for a 
single copy or a 1 in 1 copy using Letter 
size paper. The printable area changes 
with the paper size.
 
Printable Area when printing from a 
computer
2
When using the default driver the printable 
area is smaller than the paper size, as shown 
below.
Portrait
 
10.16 in. (4.23 mm)
20.25 in. (6.35 mm)
Landscape
 
10.16 in. (4.23 mm)
20.2 in. (5.08 mm)
Note
The printable area shown above is for 
Letter size paper. The printable area 
changes with the paper size.
 
2
2
1
1
2
2
1
1
2
2
1
1
 
						

							18
3
Mode timer3
The machine has three mode keys on the 
control panel: Fax, Scan, and Copy. 
You can set how much time the machine 
takes after the last Copy or Scan operation to 
return to Fax mode. If you select Off, the 
machine will stay in the mode you used last.
Also, this setting sets the time the machine 
will change from individual user to public user 
when using Secure Function Lock. See 
Switching Users on page 28.
 
aPress Menu, 1, 1 
11.Mode Timer
a2 Min
5 MinbOff
Select ab & OK
bPress a or b to select 0 Sec, 
30 Secs, 1 Min, 2 Mins, 5 Mins or 
Off. PressOK.
cPress Stop/Exit.
Paper settings3
Paper Type3
Set up the machine for the type of paper you 
are using. This will give you the best print 
quality.
aChoose one of the options below:
„To set the paper type for the 
MP Tray press Menu, 1, 2, 1.
„To set the paper type for Tray#1 
press Menu, 1, 2, 2.
„To set the paper type for Tray#2 
press Menu, 1, 2, 3 if you installed 
the optional tray.
 
12.Paper Type
1.MP Tray
aPlain
bThick
Select ab & OK
bPress a or b to select Thin, Plain, 
Thick, Thicker, Transparency or 
Recycled Paper. PressOK.
cPress Stop/Exit.
Note
• Transparency is not available for the 
optional Tray #2.
• You can choose Transparency only if 
A4, Letter, Legal or Folio size was 
chosen as the paper size.
 
General setup3
 
						

							General setup
19
3
Paper Size3
You can use nine sizes of paper for printing 
copies: A4, Letter, Legal, Executive, A5, A6, 
B5, B6 and Folio, and four sizes for printing 
faxes: A4, Letter, Legal or Folio (8×13). 
When you change the size of paper in the 
tray, you will also need to change the setting 
for paper size at the same time so your 
machine can fit the document or an incoming 
fax on the page.
aChoose one of the options below:
„To set the paper size for the MP Tray 
press Menu, 1, 3, 1.
„To set the paper size for Tray#1 
press Menu, 1, 3, 2.
„To set the paper size for Tray#2 
press Menu, 1, 3, 3 if you installed 
the optional tray.
 
13.Paper Size
1.MP Tray
aLetter
bLegal
Select ab & OK
bPress a or b to select A4, Letter, 
Legal, Executive, A5, A6, B5, B6, 
Folio or Any.
PressOK.
cPress Stop/Exit.
Note
•Any (size) appears only when you select 
the MP tray (Menu, 1, 3, 1).
• If you select Any for the MP Tray Paper 
Size: You must choose MP Only for the 
Tray Use setting. You cannot use the Any 
Paper Size selection for the MP tray when 
making N in 1 copies. You must choose 
one of the other available Paper Size 
selections for the MP tray.
• A6 size is not available for the optional 
Tray #2.
 
Tray use in Copy mode3
You can change the priority tray that the 
machine will use for printing copies.
When you select Tray#1 Only, MP Only or 
Tray#2 Only
 1, the machine loads the 
paper only from that tray. If the selected tray 
is out of paper, No Paper will appear on the 
LCD. Insert the paper in the empty tray.
To change the tray setting follow the 
instructions below:
aPress Menu, 1, 7, 1. 
17.Tray Use
1.Copy
aMP>T1
bT1>MP
Select ab & OK
bPress a or b to select Tray#1 Only, 
Tray#2 Only 1, MP Only, MP>T1>T2 1 
or T1>T2 1>MP. PressOK.
1Tray#2 Only or T2 appears only if the 
optional tray is installed.
cPress Stop/Exit.
Note
• When loading the documents from the 
ADF and MP>T1>T2 or T1>T2>MP is 
selected, the machine looks for the tray 
with the most suitable paper and pulls 
paper from that tray. If no tray has suitable 
paper, the machine pulls paper from the 
higher priority tray.
• When using the scanner glass, your 
document is copied from the higher 
priority tray even if more suitable paper is 
in another paper tray.
 
 
						

							Chapter 3
20
Tray use in Fax mode3
You can change the default tray that the 
machine will use for printing received faxes.
Selecting T1>T2
 1>MP will let your machine 
take paper from Tray #1 first before the MP 
tray. MP>T1>T2
 1 will take paper from the MP 
tray first.
Note
• You can use four sizes of paper for 
printing faxes: A4, Letter, Legal or Folio. 
When a suitable size is not in any of the 
trays received faxes will be stored in the 
machine
’s memory and 
Check Paper Size will appear on the 
LCD. For details, see Check Paper Size 
on page 116.
• If the tray is out of paper and received 
faxes are in the machine
’s memory, 
No Paper will appear on the LCD. Insert 
paper in the empty tray.
 
aPress Menu, 1, 7, 2. 
17.Tray Use
2.Fax
aMP>T1
bT1>MP
Select ab & OK
bPress a or b to select Tray#1 Only, 
Tray#2 Only, MP Only, MP>T1>T2 1 
or T1>T2 1>MP. PressOK.
1Tray#2 Only or T2 appears only if the 
optional tray is installed.
Tray use in Print mode3
You can change the default tray the machine 
will use for printing from your computer. 
aPress Menu, 1, 7, 3. 
17.Tray Use
3.Print
aMP>T1
bT1>MP
Select ab & OK
bPress a or b to select Tray#1 Only, 
Tray#2 Only 1, MP Only, MP>T1>T2 1 
or 
T1>T2 1>MP. PressOK.
1Tray#2 Only or T2 appears only if the 
optional tray is installed.
Note
• The setting in the printer driver will take 
priority over the setting made on the 
control panel. 
• If the control panel is set to 
Tray#1 Only, Tray#2 Only, MP Only 
or MP>T1>T2 and you choose ‘Auto 
Select’ in the printer driver, the tray use 
will be MP>T1>T2.
If the control panel is set to T1>T2>MP and 
you choose ‘Auto Select’ in the printer 
driver, the tray use will remain T1>T2>MP.
 
 
						

							General setup
21
3
Volume Settings3
Ring volume3
You can select a ring volume level from a 
range of settings, from High to Off.
While in Fax mode press   or   to 
adjust the volume level. The LCD shows the 
current setting, and each key press will 
change the volume to the next. The machine 
will keep the new setting until you change it.
You can also change the volume through the 
menu, by following the instructions below:
aPress Menu, 1, 4, 1. 
14.Volume1.Ring
aMed
bHigh
Select ab & OK
bPress a or b to select Off, Low, Med or 
High. PressOK.
cPress Stop/Exit.
Beeper volume3
When the beeper is on, the machine will beep 
when you press a key, make a mistake, or 
after you send or receive a fax. You can 
select a range of volume levels, from High to 
Off.
aPress Menu, 1, 4, 2. 
14.Volume2.Beeper
aMed
bHigh
Select ab & OK
bPress a or b to select Off, Low, Med or 
High. PressOK.
cPress Stop/Exit.
Speaker volume3
You can select a range of speaker volume 
levels, from High to Off.
To adjust the speaker volume, follow the 
instructions below:
aPress (Fax)
bPress Hook.
cPress  or  .
This setting will stay until you change it 
again.
You can also change the volume through the 
menu, by following the instructions below:
aPress Menu, 1, 4, 3. 
14.Volume
3.Speaker
aMed
bHigh
Select ab & OK 
bPress a or b to select Off, Low, Med or 
High. PressOK.
cPress Stop/Exit.
▲▲
▲▲
 
						

							Chapter 3
22
Automatic daylight 
savings time
3
You can set the machine to change 
automatically for Daylight Savings Time. It 
will set itself forward one hour in the Spring, 
and back one hour in the Fall.
aPress Menu 1, 5. 
15.Auto Daylight
aOn
bOff
Select ab & OK
bPress a or b to select On, or Off.
PressOK.
cPress Stop/Exit.
Ecology features3
Toner save3
You can save toner using this feature. When 
you set toner save to On, print appears 
lighter. The default setting is Off.
a Press Menu, 1, 6, 1. 
16.Ecology
1.Toner Save
a
On
bOff
Select ab & OK
bPress a or b to choose On (or Off).
PressOK.
cPress Stop/Exit.
Note
We do not recommend Toner Save for 
printing Photo or Gray Scale images.
 
 
						

							General setup
23
3
Sleep time3
Setting the sleep time reduces power 
consumption by turning off the fuser while the 
machine is idle. 
You can choose how long the machine must 
be idle (from 00 to 99 minutes) before it goes 
into sleep mode. When the machine receives 
a fax, computer data, or makes a copy, the 
timer will be reset. The default setting is 05 
minutes. 
While the machine is in sleep mode the LCD 
will display Sleep. When printing or copying 
in sleep mode, there will be a short delay 
while the fuser warms up.
aPress Menu 1, 6, 2. 
16.Ecology
2.Sleep Time
Sleep Time:05Min
Enter & OK Key
bEnter the length of time the machine is 
idle before entering sleep mode (00 to 
99). PressOK.
cPress Stop/Exit.
To turn off sleep mode, press Secure and 
Job Cancel at the same time in b. Press a 
or b to select Off (or On). Press OK.
Note
When you turn off sleep mode, the setting 
will take effect the next time the machine 
copies, prints or is turned off and on.
 
Turning off the scanner lamp3
The scanner lamp stays on for 16 hours 
before automatically switching off to preserve 
the life of the lamp and reduce power 
consumption. 
To turn the scanner lamp off manually press 
the d and c keys simultaneously. The 
scanner lamp will remain turned off until the 
next time you use the scanning feature.
Note
Turning the lamp off regularly will reduce 
the lamp’s life.
 
LCD Contrast3
You can change the contrast to make the 
LCD look lighter or darker.
aPress Menu, 1, 8. 
18.LCD Contrast
 -nnonn+ 
Select dc & OK
bPress c to make the LCD darker.
Or, press d to make the LCD lighter. 
PressOK.
cPress Stop/Exit.
 
						

							24
4
Security4
Setting Lock4
Setting Lock lets you set a password to stop 
other people from accidentally changing your 
machine settings.
Make a careful note of your password. If you 
forget it, please call Brother Customer 
Service.
While setting lock is On, it is not possible to 
change the following settings without a 
password:
„Date/Time
„Station ID
„Quick-Dial settings
„Mode Timer
„Paper Type
„Paper Size
„Volume
„Auto Daylight
„Ecology
„Tray Use
„LCD Contrast
„Security settings
Setting up the password4
aPress Menu, 1, 9, 1. 
19.Security
1.Setting Lock
  New Passwd:
Enter & OK Key
bEnter a four-digit number for the 
password. PressOK.
cRe-enter your password when the LCD 
shows Verify:. PressOK.
dPress Stop/Exit.
Changing your password4
aPress Menu, 1, 9, 1. 
19.Security
1.Setting Lock
aOn
bSet Password
Select ab & OK
bPress a or b to select Set Password. 
PressOK.
cEnter your four-digit password. 
PressOK.
dEnter a four-digit number for the new 
password. PressOK.
eRe-enter your password when the LCD 
shows Verify:. PressOK.
fPress Stop/Exit.
Security features4
 
						

							Security features
25
4
Turning Setting Lock on/off4
If you enter the wrong password when 
following the instructions below, the LCD will 
show Wrong Password. Re-enter the 
correct password.
Turning Setting Lock on4
aPress Menu, 1, 9, 1. 
19.Security
1.Setting Lock
aOn
bSet Password
Select 
ab & OK
bPress a or b to select On. PressOK.
cEnter your four-digit password. 
PressOK.
dPress Stop/Exit.
Turning Setting Lock off4
aPress Menu, 1, 9, 1. 
19.Security
1.Setting Lock
Password:
Enter & OK Key
bEnter your four-digit password. 
PressOK twice.
cPress Stop/Exit.
Secure Function Lock4
Secure Function Lock lets you restrict Public 
access to certain machine functions (Fax Tx, 
Fax Rx, Copy, Scan and PCprint
 1).
This feature also prevents users from 
changing the Default settings of the machine 
by limiting access to the Menu settings.
1PCprint includes PC-Fax Send as well as all print 
jobs.
Disabling at least one function is required to 
turn on Secure Function Lock for the Public 
user.
Access to restricted operations can be 
enabled by creating a restricted user. 
Restricted users must select the stored name 
and enter a password to use the machine.
Make a careful note of your password. If you 
forget it, please call Brother Customer 
Service.
Note
• You can set up to 25 individual users and 
one Public user.
• When you set up a Public user, you can 
restrict one or more of the machine’s 
functions to all users who do not have a 
password.
• Only administrators can set limitations 
and make changes for each user.
• When PCprint is disabled, PC print job will 
be lost without notification.
• When Secure Function Lock is on, you 
can only use 21.Contrast, 
26.Polled TX or 27.Coverpg Setup 
in the Fax menu.
If Fax Tx is disabled, you can not use any 
function in the Fax menu.
• Polling Receive is enabled only when the 
both Fax Tx and Fax Rx are enabled.
 
 
						

							Chapter 4
26
Setting the password for the 
administrator 
4
The password you set in these steps is for the 
administrator. This password is used to set 
up users and to turn Secure Function Lock on 
or off. See Setting up restricted users on page 
27 and Turning Secure Function Lock on on 
page 27.
aPress Menu, 1, 9, 2. 
19.Security
2.Function Lock
  New Passwd:XXXX
Enter & OK Key
bEnter a four-digit number for the 
password. PressOK.
cRe-enter the password when the LCD 
shows Verify:. PressOK.
dPress Stop/Exit.
Setting up the Public user4
You can set up the Public user. Public users 
do not need to enter a password.
Note
You must disable at least one function.
 
aPress Menu, 1, 9, 2. 
19.Security
2.Function Lock
aLock OffiOn
bSet Password
Select ab & OK
bPress a or b to select Setup User. 
PressOK.
cEnter the administrator password. 
PressOK.
 
19.Security
Setup User
aPublic
bUser01
Select 
ab & OK
dPress a or b to select Public. 
PressOK.
ePress a or b to select Enable or 
Disable for Fax Tx. PressOK.
After you have set Fax Tx, repeat this 
step for Fax Rx, Copy, Scan and 
PCprint
 1. PressOK.
1You can set PCprint for only the Public user.
fPress Stop/Exit.