Brother MFC 8460N User Manual

							Security features
27
4
Setting up restricted users4
You can set up users with restrictions and a 
password.
aPress Menu, 1, 9, 2. 
19.Security
2.Function Lock
aLock OffiOnbSet Password
Select 
ab & OK
bPress a or b to select Setup User. 
PressOK.
cEnter the administrator password. 
PressOK.
 
19.Security
Setup User
aPublic
bUser01
Select ab & OK
dPress a or b to select User01. 
PressOK.
eUse the dial pad to enter the user name. 
(See Entering Text on page 157.) 
PressOK.
fEnter a four-digit password for the user. 
PressOK.
gPress a or b to select Enable or 
Disable for Fax Tx. PressOK.
After you have set Fax Tx, repeat this 
step for Fax Rx, Copy and Scan. 
PressOK.
hRepeat d to g for entering each 
additional user and password.
iPress Stop/Exit.
Turning Secure Function Lock on/off4
If you enter the wrong password when 
following the instructions below, the LCD will 
show Wrong password. Re-enter the 
correct password.
Turning Secure Function Lock on4
aPress Menu, 1, 9, 2. 
19.Security
2.Function Lock
aLock OffiOn
bSet Password
Select 
ab & OK
bPress a or b to select Lock OffiOn. 
PressOK.
cEnter your four-digit administrator 
password. PressOK.
Turning Secure Function Lock off 4
aPress Menu, 1, 9, 2. 
19.Security
2.Function Lock
aLock OniOff
bChange User
Select ab & OK
bPress a or b to select Lock OniOff. 
PressOK.
cEnter your four-digit administrator 
password. PressOK.
 
						

							Chapter 4
28
Switching Users4
This setting allows a restricted user to log on 
the machine when Secure Function Lock is 
turned on.
Note
After a restricted user has finished using 
the machine, it will return to the Public 
setting within the same time as the Mode 
Timer setting (Menu, 1, 1). See Mode 
timer on page 18. Also, you can exit from 
an individual user by pressing the lighted 
Mode key.
 
aHold down Shift as you press Secure. 
Function Lock
Change User
aJohn
bMary
Select ab & OK
bPress a or b to select the registered 
name of the user to be logged on. 
PressOK.
cEnter your four-digit password. 
PressOK.
 
						

							Section II
FaxII
Sending a fax30
Receiving a fax40
Phone services and external devices46
Dialing and storing numbers55
Remote fax options63
Printing reports70
Polling72
 
						

							30
5
Entering fax mode5
To enter fax mode press  (Fax), and the 
key will glow blue.
Sending a single-sided fax 
from the ADF5
Using the ADF to send your faxes is the 
easiest way. To cancel a fax in progress 
press Stop/Exit. 
aMake sure you are in Fax mode  .
bPut your document face up in the ADF.
cDial the fax number. See How to Dial on 
page 55.
dPress Start.
The machine will now scan and send your 
document.
Sending a 2-sided fax from 
the ADF 
(MFC-8670DN, MFC-8860DN 
and MFC-8870DW only)5
You can send the 2-sided document from the 
ADF. To cancel a fax in progress press 
Stop/Exit. 
aMake sure you are in Fax mode  .
bPut your document in the ADF.
cPress Duplex.
dDial the fax number. See How to Dial on 
page 55.
ePress Start.
The machine will now scan and send your 
document.
Note
Legal size 2-sided documents can not be 
faxed from the ADF.
 
Sending a fax5
 
						

							Sending a fax
31
5 Sending a fax from the 
scanner glass5
You can use the scanner glass to fax the 
pages of a book, or a single page at a time. 
The documents can be up to Letter, A4, Legal 
or Folio size. Press Stop/Exit to cancel a fax 
in progress.
aMake sure you are in Fax mode  .
bPut your document on the scanner 
glass.
cDial the fax number. See How to Dial on 
page 55.
dPress Start.
eAfter the machine scans the page, the 
LCD will prompt you to choose one of 
the options below:
 
Flatbed Fax:
 Next Page?
a1.Yes
b2.No (Send)
Select 
ab & OK
„Press 1 to send another page. 
Go tof.
„Press 2 or Start to send the 
document. Go to g.
fPlace the next page on the scanner 
glass, pressOK. Repeat e and f for 
each additional page.
 
Flatbed Fax:
Set Next Page
Then Press OK
gYour machine will automatically send 
the fax.
Note
When faxing multiple pages from the 
scanner glass, real time transmission 
should be set to Off.
 
Faxing legal size documents 
from the scanner glass5
When faxing legal size documents, you need 
to set the scan glass size to Legal/Folio 
otherwise a portion of your faxes will be 
missing.
aMake sure you are in Fax mode  .
bPress Menu, 2, 2, 0. 
22.Setup Send
0.Glass Fax Size
aA4/Letter
bLegal/Folio
Select 
ab & OK
cPress a or b to choose Legal/Folio.
PressOK.
dPress Stop/Exit.
Canceling a fax in progress5
Press Stop/Exit to cancel a fax in progress. If 
the machine is already dialing or sending the 
fax you will also need to press 1 to confirm.
 
						

							Chapter 5
32
Broadcasting5
Broadcasting lets you send the same fax 
message to more than one fax number. You 
can include Groups, One-Touch, Speed-Dial 
numbers and up to 50 manually dialed 
numbers in the same broadcast. For 
information see How to Dial on page 55.
You can broadcast up to 390 different 
numbers. This will depend on how many 
groups, access codes or credit card numbers 
you have stored, and on how many delayed 
or stored faxes in memory.
Note
Use the Search/Speed Dial to help you 
choose numbers easily.
 
aMake sure you are in Fax mode  .
bLoad your document.
cEnter a number. PressOK.
You can use either a One-Touch, 
Speed-Dial, a Group number, or a 
number manually entered using the dial 
pad. See How to Dial on page 55.
dRepeat c until you have entered all the 
fax numbers you want to broadcast to.
ePress Start.
After the broadcast is finished the machine 
will print a broadcast report to let you know 
the results.
Note
• The scan profile of the One-Touch, 
Speed-Dial or Group number you chose 
first will be applied to the broadcast.
• If the fax resolution of the fax number you 
choose first is S.Fine and you enter a 
stored IFAX number, Select:Std/Fine 
will appear on the LCD. Press Resolution 
and choose Standard, Fine or Photo, 
then re-enter the IFAX number. If you want 
to enter other numbers, go back to c.
• When you create a group or broadcast 
using Scan to E-mail only B/W200x100 
and B/W200dpi are available. The file 
format can be TIFF or PDF.
 
Canceling a Broadcast in 
progress5
While broadcasting you can cancel the fax 
currently being sent or the whole broadcast 
job.
aPress Menu, 2, 6.
The LCD will display the fax job currently 
being sent 
(for example, #001:FRIENDS) and the 
broadcast job 
(for example, Broadcast#001):
 
26.Remaining Jobs
a#001 FRIENDSbBroadcast#001
Select 
ab & OK
bPress ab to choose the job you want to 
cancel. PressOK.
cPress 1 to clear or 2 to exit.
If you chose to only cancel the fax 
currently being sent in a, the machine 
will ask you if you want to cancel the 
broadcast. Press 1 to clear or 2 to exit.
dPress Stop/Exit.
 
						

							Sending a fax
33
5
Additional sending 
operations
5
Sending faxes using multiple 
settings5
Before you send a fax, you can change any 
combination of these settings: contrast, 
resolution, overseas mode, delayed fax timer, 
polling transmission, real time transmission 
or cover page settings.
aMake sure you are in Fax mode  .
After each setting is accepted, the LCD 
asks if you want to enter more settings:
 
22.Setup Send
Other Settings?
a1.Yes
b2.No
Select 
ab & OK
bDo one of the following:
„To choose more settings, press 1. 
The LCD returns to the Setup Send 
menu.
„If you have finished choosing 
settings, press 2 and go to the next 
step.
Electronic cover page5
This feature will not work unless you have 
already programmed your Station ID. (See 
the Quick Setup Guide.) 
You can automatically send a cover page 
with every fax. Your cover page includes your 
Station ID, a comment, and the name stored 
in the One-Touch or Speed-Dial memory.
By choosing Next Fax:On you can also 
display the number of pages on the cover 
page.
You can choose one of the following preset 
comments, or you can store two personal 
comments, up to 27 characters long:
„Comment Off
„Please Call
„Urgent
„Confidential
Composing your own comments5
You can set up two comments of your own.
aMake sure you are in Fax mode  .
bPress Menu, 2, 2, 8. 
22.Setup Send
8.Coverpage Msg
a5.
b6.
Select ab & OK
cPress a or b to choose 5 or 6 to store 
your own comment. PressOK.
dEnter your own comment using the dial 
pad. PressOK.
Use the chart on page 157 for help entering 
characters. 
 
						

							Chapter 5
34
Send a cover page for the next fax5
If you want to send a cover page only for the 
next fax, your machine will ask you to enter 
the number of pages you are sending so it 
can be printed on the cover page.
aMake sure you are in Fax mode  .
bLoad your document.
cPress Menu, 2, 2, 7. 
22.Setup Send
  7.Coverpg Setup
aNext Fax:On
bNext Fax:Off
Select ab & OK
dPress a or b to choose Next Fax:On 
(or Next Fax:Off). PressOK.
ePress a or b to choose a comment.
PressOK.
fEnter two digits to show the number of 
pages you are sending. PressOK.
For example, enter 0, 2 for 2 pages or 0, 
0 to leave the number of pages blank. If 
you make a mistake, press d or 
Clear/Back to back up and re-enter the 
number of pages.
Send a cover page for all faxes5
You can set the machine to send a cover 
page whenever you send a fax. 
aMake sure you are in Fax mode  .
bPress Menu, 2, 2, 7. 
22.Setup Send
  7.Coverpg Setup
aNext Fax:On
bNext Fax:Off
Select 
ab & OK
cPress a or b to choose On (or Off).
PressOK.
dPress a or b to choose a comment.
PressOK.
Using a printed cover page5
If you want to use a printed cover page that 
you can write on, you can print the sample 
page and attach it to your fax.
aMake sure you are in Fax mode  .
bPress Menu, 2, 2, 7. 
22.Setup Send
  7.Coverpg Setup
aNext Fax:On
bNext Fax:Off
Select ab & OK
cPress a or b to choose 
Print Sample.
PressOK.
dPress Start. Your machine will print a 
copy of your cover page.
 
						

							Sending a fax
35
5
Contrast5
For most documents the default setting of 
Auto will give the best results. It 
automatically chooses the suitable contrast 
for your document.
If your document is very light or dark, 
changing the contrast may improve the 
quality of the fax. 
Use Dark to increase the contrast of a light 
document.
Use Light to decrease the contrast of a dark 
document.
aMake sure you are in Fax mode  .
bLoad your document.
cPress Menu, 2, 2, 1. 
22.Setup Send
1.Contrast
aAuto
bLight
Select 
ab & OK
dPress a or b to select Auto, Light or 
Dark. PressOK.
Note
Even if you choose Light or Dark, the 
machine will send the fax using the Auto 
setting if you choose Photo as the Fax 
Resolution.
 
Changing fax resolution5
The quality of a fax can be improved by 
changing the fax resolution. Resolution can 
be changed for the next fax or for all faxes.
To change the fax resolution for the 
next fax
5
aMake sure you are in Fax mode  .
bLoad your document.
cPress Resolution, then a or b to 
select the resolution. PressOK.
To change the default fax resolution5
aMake sure you are in Fax mode  .
bPress Menu, 2, 2, 2. 
22.Setup Send
2.Fax Resolution
aStandard
bFine
Select ab & OK
cPress a or b to select the resolution 
you want. PressOK.
Below is a list of the available fax 
resolution settings. The finer the 
resolution, the longer the fax will take to 
transmit.
„Standard
Suitable for most typed documents.
„Fine
Good for small print.
„S.Fine
Good for small print or artwork.
„Photo
Use when the document has varying 
shades of gray or is a photograph.
 
						

							Chapter 5
36
Dual access5
You can dial a number, and start scanning the 
fax into memory—even when the machine is 
sending from memory, receiving faxes or 
printing PC data. The LCD shows the new job 
number.
The number of pages you can scan into the 
memory will vary depending on the data that 
is printed on them.
Note
If the Out of Memory message appears 
while scanning documents, press 
Stop/Exit to cancel or Start to send the 
scanned pages.
 
Real time transmission5
When you are sending a fax, the machine will 
scan the documents into the memory before 
sending. Then, as soon as the phone line is 
free, the machine will start dialing and 
sending.
If the memory is full, the machine will send the 
document in real time (even if 
Real Time TX is set to Off).
Sometimes, you may want to send an 
important document immediately, without 
waiting for memory transmission. You can set 
Real Time TX to On for all documents or 
Next Fax:On for the next fax only.
Sending in real time for all faxes5
aMake sure you are in Fax mode  .
bPress Menu, 2, 2, 5. 
22.Setup Send
  5.Real Time TX
aOn
bOff
Select ab & OK
cPress a or b to select On. PressOK.
Sending in real time for the next fax 
only
5
aMake sure you are in Fax mode  .
bPress Menu, 2, 2, 5. 
22.Setup Send
  5.Real Time TX
aOn
bOff
Select 
ab & OK
cPress a or b to select Next Fax:On. 
PressOK.
Note
In Real Time Transmission, the automatic 
redial feature does not work when using 
the scanner glass.