Brother Mfc 685cw User Manual

							
General setup25
3
Beeper Volume3
When the beeper is on,  the machine will beep 
when you press a key, make a mistake or 
after you send or receive a fax.
You can choose a range of volume levels, 
from  High  to Off .
aPress  Menu.
bPress  a or  b to choose 
General Setup .
Press  OK.
cPress  a or  b to choose  Volume.
Press  OK.
dPress  a or  b to choose  Beeper.
ePress d or  c to choose  Low, Med , High  
or  Off
Press  OK.
fPress  Stop/Exit .
Speaker Volume3
You can choose a range of speaker volume 
levels, from  High to Off .
aPress  Menu.
bPress  a or  b to choose 
General Setup .
Press  OK.
cPress  a or  b to choose  Volume.
Press  OK.
dPress  a or  b to choose  Speaker.
ePress d or  c to choose  Low, Med , High  
or  Off .
Press  OK.
fPress  Stop/Exit .
You can also adjust the speaker volume by 
pressing  Speaker Phone .
aPress Speaker Phone .
bPress d or  c .
This setting will stay until you change it 
again.
cPress  Speaker Phone .
Note
• You can adjust the speaker volume while 
you are listening to your outgoing 
message (OGM) and incoming messages 
(ICM’s) by pressing  d or  c .
• If you turn Incoming Recording Monitor to  OFF the Speaker for  screening calls will 
be disabled and you won’t hear callers 
leaving messages. The volume for other 
operations can still be controlled using 
d or  c .
 
 
						

							
Chapter 3
26
Handset Volume 
(MFC-685CW only)3
aPress  Menu.
bPress  a or  b to choose 
General Setup .
Press  OK.
cPress  a or  b to choose  Volume.
Press  OK.
dPress  a or  b to choose  Handset.
ePress d or  c to choose  Low or High .
Press  OK.
fPress  Stop/Exit .
Note
• You can adjust the handset volume any 
time you are talking on the telephone. 
There are two handset volume levels,  Low 
and  High . The default setting is  Low.
• Press  d or  c  to adjust the volume 
level. The LCD shows the setting you are 
choosing. The new setting will remain until 
you change it again.
 
Choosing the Handset 
Volume (For Volume Amplify) 
(MFC-685CW only)3
Before you begin to use the machine, you 
must decide if you need to set the handset 
volume to  Volume Amplify : On  for a user 
who is hearing-impaired. The AMPLIFY 
volume level complies with FCC standards.
Volume Amplify : Off
This default setting is appropriate if  none of 
the users are hearing-impaired. During a 
conversation, users can press  d or  c  on 
the control panel to adjust the volume to  Low 
or  High . When the handset is replaced, the 
handset volume will remain until you change 
it again. Volume Amplify
: On  -
  Temporary
This setting is appropriate if  some of the 
users are hearing-impaired. During a 
conversation, users can press  d or  c  on 
the control panel to adjust the volume to  Low, 
High  or Amplify . When the handset is 
replaced, the handset volume returns to the 
default setting of  Low.
Volume Amplify : On  -
Permanent
Choose  Volume Amplify : On  -Permanent  
if  all  of the users are hearing-impaired. During 
a conversation, users can press  d or  c  
on the control panel to adjust the volume to 
Low , High  or Amplify . When the handset is 
replaced, the handset volume returns to the 
default setting of  Amplify.
Note
When you press  d or  c  on the 
control panel to adjust the volume, the 
LCD shows the setting you are choosing. 
Each key press changes the volume to the 
next setting.
 
WARNING 
It is important that you do NOT choose 
Permanent  unless ALL the users are 
hearing-impaired . Otherwise, the default 
setting of  Amplify may damage the 
hearing of some users.
 
 
						

							
General setup27
3
Setting Volume Amplify  
(MFC-685CW only)3
Please carefully read 
Choosing the Handset 
Volume (For Volume Amplify) (MFC-685CW 
only) on page 26.
aPress  Menu.
bPress  a or  b to choose 
General Setup .
Press  OK.
cPress  a or  b to choose  Volume.
Press  OK.
dPress  a or  b to choose 
Volume Amplify .
eDo one of the following.
„ If none of the users are hearing-
impaired, press  d or  c to choose  Off, 
and then press  OK and go to step  g.
„ If some or all of the users are 
hearing-impaired, press  d or  c to 
choose  On, and then press  b to 
choose the next option.
fDo one of the following.
„ If all  the users are hearing-impaired, 
press  d or  c to choose  Permanent , 
and then press  OK.
„ If only  some of the users are hearing-
impaired, choose  Temporary, and 
then press  OK.
gPress  Stop/Exit .
Automatic Daylight 
Savings Time
3
You can set the machine to change 
automatically for daylight savings time. It will 
reset itself forward one hour in the Spring and 
backward one hour in the Fall. Make sure you 
have set the correct date and time in the 
Date&Time  setting.
aPress Menu.
bPress  a or  b to choose 
General Setup .
Press  OK.
cPress  a or  b to choose 
Auto Daylight .
dPress d or  c to choose  On (or  Off ).
Press  OK.
ePress  Stop/Exit .
 
						

							
Chapter 3
28
LCD display3
LCD Contrast3
You can adjust the LCD contrast for a sharper 
and more vivid display. If you are having 
difficulty reading the LCD, try changing the 
contrast setting.
aPress  Menu.
bPress  a or  b to choose 
General Setup .
Press  OK.
cPress  a or  b to choose  LCD Settings .
Press  OK.
dPress  a or  b to choose  LCD Contrast .
ePress d or  c to choose  Light, Med  or 
Dark .
Press  OK.
fPress  Stop/Exit .
Setting the backlight 
brightness3
You can adjust the brightness of the LCD 
backlight. If you are having difficulty reading 
the LCD, try changing the brightness setting.
aPress Menu.
bPress  a or  b to choose 
General Setup .
Press  OK.
cPress  a or  b to choose  LCD Settings .
Press  OK.
dPress  a or  b to choose  Backlight .
ePress d or  c to choose  Light, Med  or 
Dark .
Press  OK.
fPress  Stop/Exit .
Setting the Dim Timer for the 
backlight 3
You can set how long the LCD backlight stays 
on after the last key press. 
aPress Menu.
bPress  a or  b to choose 
General Setup .
Press  OK.
cPress  a or  b to choose  LCD Settings .
Press  OK.
dPress  a or  b to choose  Dim Timer .
ePress d or  c to choose  10Secs, 
20Secs , 30Secs  or Off .
Press  OK.
fPress  Stop/Exit .
 
						

							
General setup29
3
Setting the Off Timer3
You can set how long the LCD stays on after the 
last key press. This is a power saving feature. 
The machine can print, scan and receive faxes 
and voice calls when the LCD is off.
aPress Menu.
bPress  a or  b to choose 
General Setup .
Press  OK.
cPress  a or  b to choose  LCD Settings .
Press  OK.
dPress  a or  b to choose  Off Timer .
ePress d or  c to choose  1Min, 2Mins , 
3Mins , 5Mins , 10Mins , 30Mins  or 
Off .
Press  OK.
fPress  Stop/Exit .
Note
When the display is off you can press any 
key to turn it back on.
 
Setting the Wallpaper3
You can change the wallpaper.
aPress Menu.
bPress  a or  b to choose 
General Setup .
Press  OK.
cPress  a or  b to choose  LCD Settings .
Press  OK.
dPress  a or  b to choose  Wallpaper .
Press  OK.
ePress  a or  b to choose a wallpaper.
Press  OK.
fPress  Stop/Exit .
 
						

							
30
4
Memory Security4
Memory Security lets you prevent 
unauthorized access to the machine. You will 
not be able to continue to schedule Delayed 
Faxes or Polling jobs. However, any pre-
scheduled Delayed Faxes will be sent even if 
you turn on Memory Security, so they will not 
be lost.
While Memory Security is On, the following 
operations are available:„ Receiving faxes into memory (limited by 
memory capacity)
„ Fax Forwarding (If Fax Forwarding was 
already On) 
„ Paging (If Paging was already On) 
„ Remote retrieval (If Fax Storage was 
already On) 
„ Cordless handset (MFC-885CW only) 
• Making a call
• Receiving a call
• Viewing Caller ID (with subscriber  service)
While Memory Security is on, the following 
operations are NOT available:  „ Printing received faxes
„ Sending faxes
„ Copying
„ PC printing 
„ Scanning
„ PhotoCapture 
„ PC Fax Receive
„ Cordless handset (MFC-885CW only)
• Intercom
• Transfer a call
• Register cordless handset
„ Operation from control panel
Note
• To print the faxes in memory, turn off 
Memory Security.
• You must turn off PC Fax Receive before  you can turn on Memory Security. (See 
Turning off Advanced Fax Operations  
on page 79.)
• If you forget the Memory Security  password, please call Brother Customer 
Service.
 
Setting and changing the 
memory security password4
Note
If you have already set the password, you 
will not need to set it again.
 
Setting a password for the first time4
aPress  Menu.
bPress  a or  b to choose  Fax.
Press  OK.
cPress  a or  b to choose 
Miscellaneous .
Press  OK.
dPress  a or  b to choose  Mem Security .
Press  OK.
eEnter a 4-digit number for the password.
Press  OK.
fWhen the LCD shows  Verify:, 
re-enter the password.
Press  OK.
gPress  Stop/Exit .
Security features4
 
						

							
Security features31
4
Changing your memory security 
password
4
aPress Menu.
bPress  a or  b to choose  Fax.
Press  OK.
cPress  a or  b to choose 
Miscellaneous .
Press  OK.
dPress  a or  b to choose  Mem Security .
Press  OK.
ePress  a or  b to choose  Set Password .
Press  OK.
fEnter the registered 4-digit number for 
the current password.
Press  OK.
gEnter a 4-digit number for a new 
password.
Press  OK.
hWhen the LCD shows  Verify:, 
re-enter the new password.
Press  OK.
iPress  Stop/Exit .
Turning the memory security 
on/off4
Turning on the memory security lock4
aPress Menu.
bPress  a or  b to choose  Fax.
Press  OK.
cPress  a or  b to choose 
Miscellaneous .
Press  OK.
dPress  a or  b to choose  Mem Security .
Press  OK.
ePress  a or  b to choose  Set Security .
Press  OK.
fEnter the registered 4-digit password.
Press  OK.
The machine goes offline and the LCD 
shows  Secure Mode .
Note
If there is a power failure the data will stay 
in memory for approximately 24 hours.
 
Turning off the memory security4
aPress Menu.
bEnter the registered 4-digit password.
Press  OK.
Memory Security is automatically turned 
off.
Note
If you enter the wrong password, the LCD 
shows  Wrong Password  and stays 
offline. The machine will stay in Secure 
mode until the registered password is 
entered.
 
 
						

							
Chapter 4
32
 
						

							
Section II
FaxII
Sending a fax34
Receiving a Fax42
Telephone Services and External devices47
Dialing and storing numbers60
Message Center68
Advanced fax operations (Black & White only)73
Printing Reports83
Polling85
 
						

							
34
5
Entering Fax mode5
When the machine is idle, the time appears 
on the LCD. When you want to send a fax, or 
change fax send or receive settings, press 
the (Fax) key to illuminate it in green.
 
The LCD shows:
 
Press  a or  b to scroll through the  Fax key 
options. Some functions are only available 
when sending black & white faxes.
„ Fax Resolution  (See page 38.)
„ Contrast  (See page 37.)
„ Speed Dial  (See page 60.)
„ Outgoing Call  (See page 61.)
„ Caller ID hist.  (See page 61.)
„ Broadcasting  (See page 36.)
„ Delayed Fax  (See page 39.)
„ Batch TX  (See page 39.)
„ Real Time TX  (See page 38.)
„ Polled TX  (See page 86.)
„ Polling RX  (See page 85.)
„ Overseas Mode  (See page 39.)
„ Scan Size  (See page 35.)
„ Set New Default  (See page 40.)
„ Factory Reset  (See page 40.) When the option you want is highlighted, 
press 
OK.
Faxing from the ADF 5
aPress ( Fax).
bPut the document face down in the ADF. 
(See  Using ADF on page 10)
cEnter the fax number using the dial pad, 
Speed Dial or Search.
Note
You can preview a fax message before 
sending it by pressing  Fax Preview. For 
details, see  How to preview an outgoing 
fax (Black & White only) on page 77.
 
dPress Black Start  or Color Start .
The machine starts scanning the 
document.
Note
• To cancel, press  Stop/Exit.
• If you send a black & white fax when the  memory is full, it will be sent in real time.
 
Sending a fax5
Fax Resolution
FAX/TELStandard
Auto
Speed Dial
Outgoing Call Contrast
Fax Start Press