Brother Mfc 685cw User Manual

							
General Information5
1
Accessing Brother 
Support 
(For Windows
®)1
You can find all the contacts you will need, such 
as Web support (Brother Solutions Center), 
Customer Service and Brother Authorized 
Service Centers on 
Brother numberson page i 
and on the Brother CD-ROM.
„ Click  Brother Support  on the main menu. 
The following screen will appear:
 
„To access our web site (www.brother.com), 
click 
Brother Home Page.
„ To view all Brother Numbers, including 
Customer Service numbers for the USA 
and Canada, click  Support Information .
„ To access the USA Brother online 
shopping mall (www.brothermall.com
) for 
additional product and services 
information, click  Brother Mall.com .
„ To access Canada’s Brother online 
shopping mall (www.brother.ca
) for 
additional product and services 
information, click  Shop Online (Canada) .
„ For the latest news and product support 
information (http://solutions.brother.com
), 
click  Brother Solutions Center .
„ To visit our web site for original/genuine 
Brother Supplies 
(http://www.brother.com/original/
), click 
Supplies Information .
„ To return to the main page, click  Back or 
If you have finished, click  Exit.
 
						

							
Chapter 1
6
Control panel overview1
MFC-685CW  1
MFC-885CW1
Note
Most of the illustrations in this User’s Guide show the MFC-685CW.
 
1 Dial Pad
Use these keys to dial telephone and fax 
numbers and as a keyboard for entering 
information into the machine.
(Canada only) The  # key lets you temporarily 
switch the dialing mode during a telephone call 
from Pulse to Tone.
2 Fax and telephone keys „Redial/Pause
Redials the last 30 numbers called. It also 
inserts a pause when programming quick 
dial numbers. „
Hold  (MFC-685CW)
Lets you place telephone calls on hold.
„ Hold/Intercom  (MFC-885CW)
Lets you place telephone calls on hold.
Also, press this key to speak on the 
intercom or to transfer an incoming call to 
the cordless handset.
„ Speaker Phone
Turns the speaker phone on or off. 
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98
10
12
117
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98
10
12
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General Information7
1
 
 
3 Mode keys:„  Fax
Lets you access Fax mode.
„  Scan
Lets you access Scan mode.
„  Copy
Lets you access Copy mode.
„  PhotoCapture
Lets you access PhotoCapture Center
® 
mode.
4 Menu keys: „Volume keys
 d     c 
In Fax mode, you can press these keys to 
adjust the ring volume. „
a Speed Dial  
Lets you look up and dial numbers that are 
stored in the memory.
„ d or  c
Press to scroll backward or forward to a 
menu selection.
Also, press to choose options.
„ a or  b
Press to scroll through the menus and 
options.
„ Menu
Access the main menu.
„ OK
Choose a setting.
„ Clear/Back
Press to cancel the current setting.
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7
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Chapter 1
8
5 Start keys: „  Color Start
Lets you start sending faxes or making 
copies in full color. Also lets you start a 
scanning operation (in color or black & 
white, depending on the scanning setting in 
the ControlCenter software).
„  Black Start
Lets you start sending faxes or making 
copies in black & white. Also lets you start 
a scanning operation (in color or black & 
white depending on the scanning setting in 
the ControlCenter software).
6  Stop/Exit
Stops an operation or exits from a menu.
7 LCD (liquid crystal display) Displays messages on the screen to help you 
set up and use your machine.
Also, you can adjust the angle of the LCD 
display by lifting it. 
8Ink Lets you clean the print head, check the print 
quality, and check the available ink volume.
9FaxPreview  Lets you preview incoming and outgoing faxes 
on the LCD.
10 Microphone  Picks up your voice when you speak to another 
party using  Speaker Phone .
11 On/Off You can turn the machine on or off.
12 Message Center keys:
„  Message Center
Turns the Message Center on or off. W ill 
also flash if you have new messages.
„ Play/Record  (MFC-685CW)
Plays voice messages stored in the 
memory. Will also let you record telephone 
calls.
„ Play  (MFC-885CW)
Plays voice messages stored in memory. 
„ Erase
Deletes voice messages. 
 
						

							
General Information9
1
LCD display screen1
The LCD shows the current machine status 
when the machine is idle.
 
1 Wireless StatusA four level indicator shows the current 
wireless signal strength if you are using a 
wireless connection. 
2 Memory Status Lets you see the available memory in the 
machine.
3 Ink indicator Lets you see the available ink volume.
4 Current Receive Mode Lets you see the current receive mode.„ Fax  (Fax only)
„ F/T  (Fax/Tel)
„ MC (Msg Ctr) 
„ Mnl  (Manual) 
5 Voice message in the machine’s memory.  Shows how many received voice messages 
are in the memory.
6 Faxes in memory Shows how many received faxes are in the 
memory.
Basic Operations1
The following steps show how to change a 
setting in the machine. In this example the 
Mode Timer setting is changed from 
2 minutes to 30 seconds.
aPress  Menu.
bPress  a or  b to choose 
General Setup .
 
cPress OK.
dPress  a or  b to choose  Mode Timer . 
ePress d or  c to choose  30Secs.
 
fPress OK.
You can see the current setting on the 
LCD:
 
gPress  Stop/Exit .
0Max
12 34
Fax Fax
Mem.
Mem.
12:45
12:45
56LAN
MenuFax
Machine Info.
Initial Setup Print Reports Select & PressOK
General Setup
General SetupGeneral Setup
Paper SizePaper Size
Menu
Select & PressOK
Mode Mode TTimerimerPaper Paper TTypeype2Mins2MinsPlain PaperPlain Paper
VVolumeolumeAuto DaylightAuto Daylight
LetterLetter
OfOfff
General SetupGeneral Setup
Menu
Select & PressOK
Mode Mode TTimerimerPaper Paper TTypeype30Secs30SecsPlain PaperPlain Paper
VVolumeolumeAuto DaylightAuto Daylight
LetterLetter
OfOfff
Paper SizePaper Size
General SetupGeneral Setup
Menu
Select & PressOK
Mode Mode TTimerimerPaper Paper TTypeype30Secs30SecsPlain PaperPlain Paper
VVolumeolumeAuto DaylightAuto Daylight
LetterLetter
OfOfff
Paper SizePaper Size
 
						

							
10
2
Loading documents2
You can send a fax, make copies, and scan 
from the ADF (automatic document feeder) 
and from the scanner glass.
Using ADF2
The ADF can hold up to 10 pages and feeds 
each sheet individually. Use standard 20 lb 
(80 g/m
2) paper and always fan the pages 
before putting them in the ADF.
Recommended environment2
Document Sizes Supported2
How to load documents2
CAUTION 
DO NOT pull on the document while it is 
feeding.
  
DO NOT use paper that is curled, wrinkled, 
folded, ripped, stapled, paper clipped, 
pasted or taped.
  
DO NOT use cardboard, newspaper or fabric.
 
„ Make sure documents written with ink are 
completely dry.
aFan the pages well. Make sure you put 
the documents  face down, top edge 
first  in the ADF until the display shows 
ADF Ready . 
bAdjust the paper guides to fit the width of 
your documents.
cUnfold the ADF Document Output 
Support Flap (1).
 
CAUTION 
DO NOT leave thick documents on the 
scanner glass. If you do this, the ADF may 
jam.
 
Loading documents and paper2
Temperature: 68 to 86 °F (20 to 30 °C)
Humidity: 50% to 70%
Paper: 20 lb LTR (80 g/m
2 A4)
Length: 5.8 to 14 in.  (148 to 355.6 mm)
Width: 5.8 to 8.5 in.  (148 to 215.9 mm)
Weight: 17to24lb (64to90g/m
2)
1
 
						

							
Loading documents and paper11
2
Using the scanner glass2
You can use the scanner glass to fax, copy or 
scan pages of a book or one page at a time.
Document Sizes Supported2
How to load documents2
Note
To use the scanner glass, the ADF must 
be empty.
 
aLift the document cover.
bUsing the document guidelines on the 
left, center the document face down on 
the scanner glass.
 
 
cClose the document cover.
CAUTION 
If you are scanning a book or thick 
document, DO NOT slam the cover down or 
press on it.
 
Scannable area2
The scannable area depends on the settings 
in the application you are using. The figures 
below show the areas you cannot scan on 
paper.
 
Length:  Up to 11.7 in. (297 mm)
Width: Up to 8.5 in. (215.9 mm)
Weight: Up to 4.4 lb (2 kg)
UsageDocument 
SizeTop (1) 
Bottom (2)Left (3) 
Right (4)
Fax Letter 0.12 in.  (3 mm)0.16 in. 
(4 mm)
A4 0.12 in.  (3 mm) 0.04 in. 
(1 mm)
Copy Letter 0.12 in.  (3 mm)0.12 in. 
(3 mm)
A4 0.12 in.  (3 mm) 0.12 in. 
(3 mm)
Scan Letter 0.12 in.  (3 mm)0.12 in. 
(3 mm)
A4 0.12 in.  (3 mm) 0in. 
(0 mm)
3
4
1
2
 
						

							
Chapter 2
12
Acceptable paper and 
other media
2
The print quality can be affected by the type 
of paper you are using in the machine.
To get the best print quality for the settings 
you have chosen, always set the Paper Type 
to match the type of paper you load.
You can use plain paper, inkjet paper (coated 
paper), glo ssy paper, transparencies and 
envelopes.
We recommend testing various paper types 
before buying large quantities.
For best results, use Brother paper.
„ When you print on inkjet paper (coated 
paper), transparencies and photo paper, 
be sure to choose the proper media in the 
‘Basic ’ tab of the printer driver or in the 
Paper Type setting of the menu. (See 
Paper Type  on page 23)
„ When you print on Brother photo paper, 
load the instruction sheet included with the 
photo paper in the paper tray first, and 
then put the photo paper on top of the 
instruction sheet.
„ When you use transparencies or photo 
paper, remove each sheet at once to 
prevent smudging or paper jams.
„ Avoid touching the printed surface of the 
paper immediately after printing; the 
surface may not be completely dry and 
may stain your fingers.
Recommended media2
To get the best print quality, we suggest using 
Brother paper. (See table below.)
We recommend using ‘3M Transparency 
Film’ when you print on transparencies.
Handling and using media2
„Store paper in its original packaging, and 
keep it sealed. Keep the paper flat and away 
from moisture, direct sunlight and heat.
„The coated side of photo paper is shiny. 
Avoid touching the shiny (coated) side. 
Load photo paper with the shiny side 
facing down.
„
Avoid touching either side of transparencies 
because they absorb water and perspiration 
easily, and this may cause decreased 
output quality. Transparencies designed for 
laser printers/copiers may stain your next 
document. Use only transparencies 
recommended for inkjet printing.
Improper Setup 
DO NOT use the following kinds of paper: • Damaged, curled, wrinkled, or  irregularly shaped paper
 
1 0.08 in. (2 mm) or longer
• Extremely shiny or highly textured paper
• Paper already printed on by a printer
• Paper that cannot be arranged uniformly when stacked
• Paper made with a short grain
 
Paper capacity of the output paper 
tray
2
Up to 50 sheets of 20 lb Letter or 80 g/m2 A4 
paper.
„ Transparencies or photo paper must be 
picked up from the output paper tray one 
page at a time to avoid smudging.
Brother paper
Paper TypeItem
Letter Plain BP60PL (USA only)
Letter Glossy Photo BP61GLL
Letter Inkjet (Matte)  BP60ML (USA only)
4  × 6 in. Glossy Photo BP61GLP
1 1
 
						

							
Loading documents and paper13
2
Choosing the right media2
Paper type and size for each operation2
Paper TypePaper SizeUsage
FaxCopyPhoto 
CapturePrinter
Cut Sheet Letter  8 1/2  × 11 in. (216  × 279 mm) Yes Yes Yes Yes
A4 8.3  × 11.7 in. (210  × 297 mm) Yes Yes Yes Yes
Legal 8 1/2  × 14 in. (216  × 356 mm) Yes Yes – Yes
Executive 7 1/4  × 10 1/2 in. (184  × 267 mm) – – – Yes
JIS B5 7.2  × 10.1 in. (182  × 257 mm) – – – Yes
A5 5.8  × 8.3 in. (148  × 210 mm) – Yes – Yes
A6 4.1  × 5.8 in. (105  × 148 mm) – – – Yes
Cards Photo 4  × 6 in. (10  × 15 cm) – Yes Yes Yes
Photo L 3 1/2  × 5 in. (89  × 127 mm) – – – Yes
Photo 2L 5  × 7 in. (13  × 18 cm) – – Yes Yes
Index Card 5  × 8 in. (127  × 203 mm) – – – Yes
Post Card 
1 3.9 
× 5.8 in. (100  × 148 mm) – – – Yes
Post Card 
2 (Double) 5.8 
× 7.9 in. (148  × 200 mm) – – – Yes
Envelopes C5  Envelope6.4 
× 9 in. (162  × 229 mm) – – – Yes
DL 
Envelope 4.3 
× 8.7 in. (110  × 220 mm) – – – Yes
COM-10 4 1/8  × 9 1/2 in. (105  × 241 mm) – – – Yes
Monarch 3 7/8  × 7 1/2 in. (98  × 191 mm) – – – Yes
JE4 
Envelope 4.1 
× 9.3 in. (105  × 235 mm) – – – Yes
TransparenciesLetter 8 1/2  × 11 in. (216  × 279 mm) – Yes – Yes
A4 8.3  × 11.7 in. (210  × 297 mm) – Yes – Yes
 
						

							
Chapter 2
14
Paper weight, thickness and capacity2
1Up to 50 sheets for Legal size paper 20 lb (80 g/m2).
Up to 100 sheets of Letter/A4 20 lb (80 g/m2) paper.
2For Photo 4 ×6 and Photo L 3.5 ×5 paper, use the photo bypass tray (in USA) or the photo paper tray (in Canada). 
(See  Loading photo paper  on page 18.)
Paper TypeWeightThicknessNo. of 
sheets
Cut 
Sheet Plain Paper
17 to 32 lb (64 to 120 g/m
2)0.003 to 0.006 in. (0.08 to 0.15 mm)
1001
Inkjet Paper17 to 53 lb (64 to 200 g/m2)0.003 to 0.01 in. (0.08 to 0.25 mm) 20
Glossy Paper Up to 58 lb (Up to 220 g/m
2)Up to 0.01 in. (Up to 0.25 mm)
202
Cards Photo 4×6
Up to 58 lb (Up to 220 g/m2)Up to 0.01 in. (Up to 0.25 mm)
202
Index CardUp to 32 lb (Up to 120 g/m2)Up to 0.006 in. (Up to 0.15 mm) 30
Post Card Up to 53 lb (Up to 200 g/m
2)Up to 0.01 in. (Up to 0.23 mm) 30
Envelopes 20 to 25 lb (75 to 95 g/m
2)Up to 0.02 in. (Up to 0.52 mm) 10
Transparencies –– 10