Brother Mfc 685cw User Manual
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ix LCD display ......................................................................................................... 28LCD Contrast ................................................................................................. 28 Setting the backlight brightness..................................................................... 28 Setting the Dim Timer for the backlight ........................................................ 28 Setting the Off Timer ..................................................................................... 29 Setting the Wallpaper .................................................................................... 29 4 Security features 30 Memory Security.................................................................................................. 30Setting and changing the memory security password ................................... 30 Turning the memory security on/off ............................................................... 31 Section II Fax 5 Sending a fax 34 Entering Fax mode .............................................................................................. 34Faxing from the ADF .................................................................................... 34 Faxing from the scanner glass ...................................................................... 35 Faxing A4 size documents from the scanner glass ....................................... 35 Color fax transmission ................................................................................... 35 Canceling a fax in progress ........................................................................... 35 Broadcasting (Black & White only) ...................................................................... 36 Canceling a Broadcast in progress................................................................ 36 Additional sending operations.............................................................................. 37 Sending faxes using multiple settings ........................................................... 37 Contrast ......................................................................................................... 37 Changing fax resolution ................................................................................. 38 Dual access (Black & White only).................................................................. 38 Real time transmission .................................................................................. 38 Overseas Mode ............................................................................................. 39 Delayed Faxing (Black & White only) ............................................................ 39 Delayed Batch Transmission (Black & White only) ....................................... 39 Checking and canceling waiting jobs............................................................. 39 Setting your changes as the new default....................................................... 40 Restoring all settings to the factory settings .................................................. 40 Sending a fax manually ................................................................................. 40 Sending a fax at the end of a conversation ................................................... 40 Out of Memory message ............................................................................... 41 6 Receiving a Fax 42 Receive modes .................................................................................................... 42Choosing the Receive Mode ......................................................................... 42 Using receive modes ........................................................................................... 43 Fax only ......................................................................................................... 43 Fax/Tel........................................................................................................... 43 Manual ........................................................................................................... 43 Message Center (MC) ................................................................................... 43
x Receive mode settings ........................................................................................ 44Ring Delay ..................................................................................................... 44 F/T Ring Time (Fax/Tel mode only) ............................................................... 44 Easy Receive .................................................................................................45 Additional receiving operations ............................................................................ 46 Printing a reduced incoming fax .................................................................... 46 Receiving a fax at the end of a conversation (MFC-685CW only) ................. 46 Printing a fax from the memory .....................................................................46 7 Telephone Services and External devices 47 Voice operations .................................................................................................. 47Making a telephone call ................................................................................. 47 Answering calls with the Speaker Phone ..................................................... 47 Hold ...............................................................................................................48 Tone or Pulse (Canada only) ......................................................................... 48 Fax/Tel mode when the power key is on ....................................................... 48 Fax/Tel mode when the power key is off ....................................................... 49 Telephone services.............................................................................................. 49 Voice Mail ......................................................................................................49 Distinctive Ring .............................................................................................. 50 Caller ID......................................................................................................... 53 Connecting an external TAD (telephone answering device)................................ 55 Connections ................................................................................................... 56 Recording outgoing message (OGM) on an external TAD ............................ 56 Special line considerations ............................................................................57 Multi-line connections (PBX) ......................................................................... 58 External and extension telephones...................................................................... 58 Connecting an external or extension telephone ............................................ 58 Using external and extension telephones ...................................................... 58 Using a non-Brother cordless external telephone (MFC-685CW only).......... 59 Using remote codes ....................................................................................... 59 8 Dialing and storing numbers 60 How to Dial .......................................................................................................... 60Manual dialing ............................................................................................... 60 Speed Dialing ................................................................................................ 60 Search ........................................................................................................... 60 Fax Redial ..................................................................................................... 61 Outgoing Call .................................................................................................61 Caller ID history ............................................................................................. 61 Storing numbers .................................................................................................. 62 Storing a pause ............................................................................................. 62 Storing Speed Dial numbers.......................................................................... 62 Changing Speed Dial names or numbers ...................................................... 64 Setting up groups for broadcasting ................................................................ 65 Dialing Access codes and credit card numbers .............................................67
xi 9 Message Center 68 Message Center mode ........................................................................................ 68Setting up the Message Center ..................................................................... 68 Outgoing message (OGM) ............................................................................ 68 Fax/Tel OGM (Announcement) ..................................................................... 69 Activating Message Center mode.................................................................. 69 Managing your messages.................................................................................... 70 Message indicator ......................................................................................... 70 Playing voice messages ................................................................................ 70 Erasing incoming messages.......................................................................... 70 Additional Message Center operations ................................................................ 71 Setting maximum time for incoming messages ............................................. 71 Setting toll saver ............................................................................................ 71 ICM Recording Monitor.................................................................................. 72 Recording a conversation (MFC-685CW only) .............................................. 72 10 Advanced fax operations (Black & White only) 73 Fax Forwarding.................................................................................................... 73 Paging ................................................................................................................. 74 Fax Storage ......................................................................................................... 75 Fax Preview ......................................................................................................... 75How to preview a received fax....................................................................... 75 How to preview an outgoing fax .................................................................... 77 PC Fax Receive................................................................................................... 77 Changing the destination PC ......................................................................... 78 Turning off Advanced Fax Operations ................................................................. 79 Changing Advanced Fax Operations................................................................... 79 Remote Retrieval ................................................................................................. 80 Setting a Remote Access Code..................................................................... 80 Using your Remote Access Code.................................................................. 80 Remote Fax commands ................................................................................ 81 Retrieving fax messages ............................................................................... 82 Changing your Fax Forwarding number ........................................................ 82 11 Printing Reports 83 Fax reports........................................................................................................... 83Transmission Verification Report................................................................... 83 Fax Journal (activity report) ........................................................................... 83 Reports ................................................................................................................ 84 How to print a report ...................................................................................... 84 12 Polling 85 Polling overview................................................................................................... 85 Polling receive ..................................................................................................... 85Setup to receive polling ................................................................................. 85 Sequential polling (Black & White only) ......................................................... 85 Polled transmit (Black & White only).................................................................... 86 Set up for polled transmit............................................................................... 86
xii Section III Copy 13 Making copies 88 How to copy ......................................................................................................... 88Entering Copy mode ...................................................................................... 88 Making a single copy .....................................................................................88 Making multiple copies .................................................................................. 88 Stop copying .................................................................................................. 88 Copy settings ....................................................................................................... 89 Changing copy quality ................................................................................... 89 Enlarging or reducing the image copied ........................................................ 89 Making N in 1 copies or a poster (page layout) ............................................ 90 Sorting copies using the ADF ........................................................................ 91 Adjusting Brightness, Contrast and Color ...................................................... 91 Paper Options ................................................................................................ 92 Setting your changes as the new default ....................................................... 93 Restoring all settings to the factory settings ..................................................93 ‘Out of Memory’ message .................................................................................... 93 Section IV Walk-up Photo Printing 14 PhotoCapture Center®: Printing photos from a memory card or USB Flash memory drive 96 PhotoCapture Center® Operations ...................................................................... 96 Printing from a memory card or USB Flash memory drive without a PC ....... 96 Scanning to a memory cards or USB Flash memory drive without a PC ...... 96 Using PhotoCapture Center ® from your computer ........................................96 Using a memory card or USB Flash memory drive ....................................... 96 Memory cards or a USB Flash memory drive folder structure ....................... 97 Getting started ..................................................................................................... 98 Entering PhotoCapture mode ........................................................................ 99 Print Images......................................................................................................... 99 View Photo(s) ................................................................................................ 99 Print Index (Thumbnails) ............................................................................. 100 Print Photos .................................................................................................100 Photo Effects ...............................................................................................101 Search by Date ............................................................................................ 103 Print All Photos ............................................................................................ 104 Slide show ................................................................................................... 104 Trimming ......................................................................................................105 DPOF printing .............................................................................................. 105 PhotoCapture Center ® print settings ................................................................. 106 Print Quality .................................................................................................107 Paper options .............................................................................................. 107 Adjusting Brightness, Contrast and Color .................................................... 108 Cropping ...................................................................................................... 109 Borderless printing....................................................................................... 109 Setting your changes as the new default ..................................................... 109 Restoring all settings to the factory settings ................................................109
xiii Scan to a memory card or USB Flash memory drive ........................................ 110Entering Scan mode .................................................................................... 110 How to scan to a memory card or USB Flash memory drive....................... 110 Understanding the Error Messages ................................................................... 111 15 Printing photos from a camera 112 Printing photos directly from a PictBridge camera............................................. 112 PictBridge requirements .............................................................................. 112 Setting your digital camera .......................................................................... 112 Printing Images............................................................................................ 113 DPOF printing .............................................................................................. 113 Printing photos directly from a digital camera (without PictBridge).................... 114 Printing Images............................................................................................ 114 Understanding the Error Messages ................................................................... 115 Section V Software 16 Software and Network features 118 Section VI Appendixes A Safety and Legal 120 Choosing a location ........................................................................................... 120 To use the machine safely................................................................................. 121 Important safety instructions........................................................................ 125 Standard telephone and FCC Notices (These notices are in effect on models sold and used in the United States only.) ................................... 126 Federal Communications Commission (FCC) Declaration of Conformity (USA only) ............................................................................................... 128 Industry Canada Compliance Statement (Canada only) ............................. 129 LAN connection ........................................................................................... 129 Legal limitations for copying .............................................................................. 130 Trademarks........................................................................................................ 131 B Troubleshooting and Routine Maintenance 132 Troubleshooting ................................................................................................ 132 If you are having difficulty with your machine .............................................. 132 Error messages ................................................................................................. 138 Error animation ............................................................................................ 141 Transferring your faxes or Fax Journal report ............................................. 141 Document jam ............................................................................................ 143 Printer jam or paper jam .............................................................................. 143 Dial Tone .................................................................................................... 145 Telephone line interference ......................................................................... 146
xiv Routine maintenance ......................................................................................... 146Replacing the ink cartridges ........................................................................ 146 Cleaning the outside of the machine ........................................................... 148 Cleaning the scanner ................................................................................... 149 Cleaning the machine printer platen ............................................................150 Cleaning the paper pick-up roller................................................................. 150 Cleaning the print head ............................................................................... 151 Checking the print quality ............................................................................ 151 Checking the print alignment .......................................................................152 Checking the ink volume ............................................................................. 153 Uninstalling and installing t he handset and handset cradle (MFC-685CW only).................................................................................. 153 Machine Information ..........................................................................................155 Checking the serial number ......................................................................... 155 Packing and shipping the machine .................................................................... 155 C Menu and Features 158 On-screen programming .................................................................................... 158 Menu table ................................................................................................... 158 Memory storage........................................................................................... 158 Mode and menu keys ........................................................................................ 158 Menu table ................................................................................................... 159 Entering Text ...............................................................................................174 D Specifications 175 General .............................................................................................................. 175 Print media......................................................................................................... 177 Fax ..................................................................................................................... 178 Message Center ................................................................................................ 180 Digital Cordless Handset (MFC-885CW only) ................................................... 181Cordless handset (BCL-D10) ...................................................................... 181 Battery ......................................................................................................... 182 Copy ..................................................................................................................183 PhotoCapture Center ®....................................................................................... 184 PictBridge .......................................................................................................... 185 Scanner ............................................................................................................. 186 Printer ................................................................................................................187 Interfaces ...........................................................................................................188 Computer requirements ..................................................................................... 189 Consumable items .............................................................................................190 Network (LAN) ................................................................................................... 191 E Glossary 192 FIndex 196
Section I GeneralI General Information2 Loading documents and paper10 General setup21 Security features30
2 1 Using the documentation 1 Thank you for buying a Brother machine! Reading the documentation will help you make the most of your machine. Symbols and conventions used in the documentation1 The following symbols and conventions are used throughout the documentation. Accessing the Software User’s Guide and Network User’s Guide 1 This User’s Guide does not contain all the information about the machine such as how to use the advanced features of the Printer, Scanner, PC Fax and Network. When you are ready to learn detailed information about these operations, read the Software User’s Guide and Network User’s Guide that are on the CD-ROM. Viewing Documentation1 Viewing Documentation (For Windows®)1 To view the documentation, from the Start menu, point to Brother, MFC-XXXX (where XXXX is your model name) from the programs group, and then choose User’s Guides in HTML format . If you have not installed the software, you can find the documentation by following the instructions below: aTurn on your PC. Insert the Brother CD-ROM into your CD-ROM drive. bIf the model name screen appears, click your model name. General Information1 Bold Bold typeface identifies specific keys on the machine’s control panel. Italics Italicized typeface emphasizes an important point or refers you to a related topic. Courier New Text in the Courier New font identifies messages on the LCD of the machine. Warnings tell you what to do to prevent possible personal injury. Electrical Hazard icons alert you to possible electrical shock. Cautions specify procedures you must follow or avoid to prevent possible damage to the machine or other objects. Notes tell you how you should respond to a situation that may arise or give tips about how the operation works with other features. Improper Setup icons alert you to devices and operations that are not compatible with the machine.
General Information3 1 cIf the language screen appears, click your language. The CD-ROM main menu will appear. Note If this window does not appear, use Windows ® Explorer to run the start.exe program from the root directory of the Brother CD-ROM. dClick Documentation . eClick the documentation you want to read. „ HTML documents : Software User’s Guide and Network User’s Guide in HTML format. This format is recommended for viewing on your computer. „ PDF documents : User’s Guide for stand-alone operations, Software User’s Guide and Network User’s Guide in PDF format. This format is recommended for printing the manuals. Click to go to the Brother Solutions Center, where you can view or download the PDF documents. (Internet access and PDF Reader software are required.) How to find Scanning instructions1 There are several ways you can scan documents. You can find the instructions as follows: Software User’s Guide „ Scanning (For Windows ® 2000 Professional/Windows ® XP and Windows Vista™) „ ControlCenter3 (For Windows ® 2000 Professional/Windows ® XP and Windows Vista™) „ Network Scanning Scansoft™ PaperPort™ 11SE with OCR How-to-Guides „ The complete ScanSoft™ PaperPort™ 11SE with OCR How-to-Guides can be viewed from the Help selection in the ScanSoft™ PaperPort™ 11SE with OCR application. How to find Network setup instructions 1 Your machine can be connected to a wireless or wired network. You can find basic setup instructions in the Quick Setup Guide. For more information, or if your access point supports SecureEasySetup™ or AOSS™, please see the Network User’s Guide.
Chapter 1 4 Viewing Documentation (For Macintosh®)1 aTurn on your Macintosh®. Insert the Brother CD-ROM into your CD-ROM drive. The following window will appear. bDouble-click the Documentation icon. cDouble-click your language folder. dDouble-click the top page file to view the Software Users Guide and Network Users Guide in HTML format. eClick the documentation you want to read: „ Software User’s Guide „ Network User’s Guide How to find Scanning instructions1 There are several ways you can scan documents. You can find the instructions as follows: Software User’s Guide „ Scanning (For Mac OS ® X 10.2.4 or greater) „ ControlCenter2 (For Mac OS ® X 10.2.4 or greater) „ Network Scanning (For Mac OS ® X 10.2.4 or greater) Presto! ® PageManager® User’s Guide „ The complete Presto! ® PageManager® User’s Guide can be viewed from the Help selection in the Presto! ® PageManager® application. How to find Network setup instructions 1 Your machine can be connected to a wireless or wired network. You can find basic setup instructions in the Quick Setup Guide. For more information, or if your access point supports SecureEasySetup™ or AOSS™, please see the Network User’s Guide.