Brother Mfc 685cw User Manual

							
Loading documents and paper15
2
Loading paper and 
other media
2
Note
To print on Photo (4×6) or Photo L 
(3.5 ×5) paper, see  Loading photo paper  
on page 18.
 
aIf the paper support flap is open, close it, 
and then pull the paper tray completely 
out of the machine.
Lift the output paper tray cover (1).
 
 
bPress and slide the paper side guides 
(1) and paper length guide (2) to fit the 
paper size.
 
cFan the stack of paper well to avoid 
paper jams and misfeeds.
 
Note
Always make sure that the paper is not 
curled.
 
dGently put the paper into the paper tray 
print side down and top edge first.
Check that the paper is flat in the tray.
 
1
1
2
 
						

							
Chapter 2
16
Note
When you use Legal size paper, press 
and hold the universal guide release 
button as you slide out the front of the 
paper tray.
 
 
eGently adjust the paper side guides to 
the paper with both hands.
Make sure the paper side guides touch 
the sides of the paper.
 
Note
Be careful that you do not push the paper 
in too far; it may lift at the back of the tray 
and cause feed problems.
 
fClose the output paper tray cover. 
gSlowly push the paper tray completely 
into the machine.
 
hWhile holding the paper tray in place, 
pull out the paper support (1) until it 
clicks and unfold the paper support 
flap (2).
 
Note
Do not use the paper support flap for 
Legal paper.
 
 
						

							
Loading documents and paper17
2
Loading envelopes and post 
cards2
About envelopes2
„
Use envelopes that weigh from 20 to 25 lb 
(75 to 95 g/m
2).
„ Some envelopes need margin settings to 
be set in the application. Make sure you 
do a test print first.
CAUTION 
Do not use any of the following types of 
envelopes, as they  will cause paper feed 
problems:
• That are of a baggy construction.
• That are embossed (have raised writing  on them).
• That have clasps or staples.
• That are pre-printed on the inside.
Occasionally you may experience paper 
feed problems caused by the thickness, 
size and flap shape of the envelopes you 
are using.
 
How to load envelopes and post cards2
aBefore loading, press the corners and 
sides of the envelopes or post cards to 
make them as flat as possible.
Note
If the envelopes or post cards are ‘double-
feeding’, put one envelope or post card in 
the paper tray at a time.
 
 
 
 
bPut the envelopes or post cards into the 
paper tray with the address side down 
and the leading edge in first as shown in 
the illustration. Slide the paper side 
guides (1) and paper length guide (2) to 
fit the size of the envelopes or post 
cards.
 
Glue Double flap
   
2
1
 
						

							
Chapter 2
18
If you have problems when printing on 
envelopes, try the following suggestions:
2
aOpen the envelope flap.
bMake sure the open flap is either to the 
side of the envelope or to the back edge 
of the envelope when printing.
cAdjust the size and margin in your 
application.
 
 
Loading photo paper2
Note
In Canada, the  photo bypass tray  is 
called the  photo paper tray .
 
Use the photo bypass tray, which has been 
assembled on the top of the output paper tray 
cover, to print on photo 4 ×6 and photo L 
3.5 ×5 size paper. When you use the photo 
bypass tray, you do not have to take out the 
paper that is in the tray beneath it.
aPress the photo bypass tray  release 
button with your left thumb and push the 
photo bypass tray backward until it 
clicks into the photo printing position.
 
1 Photo Bypass Tray
bPress and slide the paper side 
guides (1) and paper length guide (2) to 
fit the paper size.
 
1
1
2
 
						

							
Loading documents and paper19
2
cPut the photo paper into the photo 
bypass tray and gently adjust the paper 
side guides to the paper.
Make sure the paper side guides touch 
the sides of the paper.
 
Note
• Be careful that you do not push the paper in too far; it may lift at the back of the tray 
and cause feed problems.
• Always make sure that the paper is not  curled.
 
dWhen you have finished printing photos 
return the photo bypass tray to the 
normal printing position.
Press the photo bypass tray release 
button with your left thumb and pull the 
photo bypass tray forward until it clicks.
 
Removing small printouts 
from the machine2
When the machine ejects small paper onto 
the output paper tray you may not be able to 
reach it. Make sure printing has finished, and 
then pull the tray completely out of the 
machine.
 
 
						

							
Chapter 2
20
Printable area2
The printable area depends on the settings in the application you are using. The figures below 
show the unprintable areas on cut sheet paper and envelopes. The machine can only print in the 
shaded areas when the Borderless print feature is available and turned on. 
Note
The Borderless feature is not available for envelopes.
 
Cut Sheet Paper Envelopes
   
Top (1)Bottom (2)Left (3)Right (4)
Cut Sheet 0.12 in. (3 mm) 0.12 in. (3 mm) 0.12 in. (3 mm) 0.12 in. (3 mm)
Envelopes 0.47 in. (12 mm)  0.95 in. (24 mm)  0.12 in. (3 mm)  0.12 in. (3 mm) 
3 4
1
234
1
2
 
						

							
21
3
3
On/Off key3
When the machine is idle, you can turn it on 
and off by pressing the On/Off key. 
Note
If you have connected an external 
telephone or TAD, it is always available.
 
Turning the machine off3
aPress and hold down the  On/Off key 
until the LCD shows  Shutting Down.
The LCD will stay on for a few seconds 
before going off.
Turning the machine on3
aPress the  On/Off key.
On/Off setting 3
You can customize the machines  On/Off 
key. The factory setting is 
Fax Receive:Off .(MFC-685CW) and 
Fax Receive:On  (MFC-885CW). Your 
machine will not work when it is switched off, 
but it will clean the print head periodically. If 
you turn this setting to  Fax Receive:On, 
you can receive faxes or calls even when the 
machine is switched off. (See  On/Off key on 
this page.)
aPress  Menu.
bPress  a or  b to choose 
General Setup .
Press  OK.
cPress  a or  b to choose 
On/Off Setting .
dPress d or  c to choose 
Fax Receive:On  or 
Fax Receive:Off .
Press  OK.
ePress  Stop/Exit .
General setup3
 
						

							
Chapter 3
22
1You cannot receive a fax with  Black Start or 
Color Start .
2You can receive telephone calls by lifting the handset 
3When an external TAD is connected and Easy 
Receive is turned on. 
4Set before you switch off the machine.
1You cannot receive a fax with  Black Start or 
Color Start .
2You can receive telephone calls by using the 
cordless handset. 
3When an external TAD is connected and Easy 
Receive is turned on.
4Set before you switch off the machine.
MFC-685CW
On/Off 
settingReceive 
modeAvailable 
operations
Fax Receive:
Off
(factory 
setting) — No machine 
operations will be 
available other 
than cleaning the 
print head.
Fax Receive:
On12Fax Only
Fax/Tel
Manual
3
Fax Receive
Easy Receive 
Delayed Fax
4 
Fax Forward4 
Paging4 
Fax Storage4 
Fax Preview4
PC Fax Receive4 
Remote Retrieval4
MC Fax Receive 
Recording 
Incoming Message 
Easy Receive, 
Delayed Fax
4 
Fax Forward4 
Paging4
Fax Storage4 
Fax Preview4 
PC Fax Receive4 
Remote Retrieval4
MFC-885CW
On/Off 
settingReceive 
modeAvailable 
operations
Fax Receive:
On12
(factory 
setting) Fax Only
Fax/Tel
Manual3
Fax Receive 
Easy Receive 
Delayed Fax
4 
Fax Forward4 
Paging4 
Fax Storage4 
Fax Preview4
PC Fax Receive4 
Remote Retrieval4
MC Fax Receive 
Recording 
Incoming Message 
Easy Receive 
Delayed Fax
4 
Fax Forward4 
Paging4
Fax Storage4 
Fax Preview4 
PC Fax Receive4 
Remote Retrieval4
Fax Receive:
Off— No machine  operations will be 
available other 
than cleaning the 
print head.
 
						

							
General setup23
3
Mode Timer3
The machine has four temporary mode keys 
on the control panel:  Fax, Scan , Copy  and 
PhotoCapture . You can change the amount 
of time the machine takes after the last Scan, 
Copy or PhotoCapture operation before it 
returns to Fax mode. If you choose  Off, the 
machine stays in the mode you used last.
 
aPress  Menu.
bPress  a or  b to choose 
General Setup .
Press  OK.
cPress  a or  b to choose  Mode Timer .
dPress d or  c to choose  0Sec, 30Secs , 
1Min , 2Mins , 5Mins  or Off .
Press  OK.
ePress  Stop/Exit .
Paper settings3
Paper Type3
To get the best print quality, set the machine 
for the type of paper you are using.
aPress Menu.
bPress  a or  b to choose 
General Setup .
Press  OK.
cPress  a or  b to choose  Paper Type .
dPress d or  c to choose  Plain Paper , 
Inkjet Paper , Brother Photo , 
Other Photo  or Transparency .
Press  OK.
ePress  Stop/Exit .
Note
The machine ejects paper with printed 
surfaces face up onto the paper tray in 
front of the machine. When you use 
transparencies or glossy paper, remove 
each sheet at once to prevent smudging 
or paper jams.
 
 
						

							
Chapter 3
24
Paper Size3
You can use five sizes of paper for printing 
copies: Letter, Legal, A4, A5, and 4 ×6in. 
(10 ×15 cm) and three sizes for printing 
faxes: Letter, Legal and A4. When you 
change the size of paper you load in the 
machine, you will need to change the paper 
size setting at the same time so your machine 
can fit an incoming fax on the page.
aPress  Menu.
bPress  a or  b to choose 
General Setup .
Press  OK.
cPress  a or  b to choose  Paper Size .
dPress d or  c to choose  Letter, Legal , 
A4 , A5  or  4x6 .
Press  OK.
ePress  Stop/Exit .
Volume Settings3
Ring Volume3
You can choose a range of ring volume 
levels, from  High to Off .
While in Fax mode  , press  d or  c  
to adjust the volume level. The LCD shows 
the current setting, and each key press will 
change the volume to the next level. The 
machine will keep the new setting until you 
change it.You can also change the volume 
through the menu, by following the 
instructions below:
Setting the Ring Volume from the 
menu
3
aPress  Menu.
bPress  a or  b to choose 
General Setup .
Press  OK.
cPress  a or  b to choose  Volume.
Press  OK.
dPress  a or  b to choose  Ring.
ePress  d or  c to choose  Low, Med , High  
or  Off .
Press  OK.
fPress  Stop/Exit .