Brother Mfc 685cw User Manual

							
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12
12
Polling overview12
Polling lets you set up your machine so other 
people can receive faxes from you, but they 
pay for the call. It also lets you call somebody 
else’s fax machine and receive a fax from it, 
so you pay for the call. The polling feature 
needs to be set up on both machines for this 
to work. Not all fax machines support polling.
Polling receive12
Polling receive lets you call another fax 
machine to receive a fax.
Setup to receive polling12
aPress (Fax).
bPress  a or  b to choose  Polling RX .
cPress d or  c to choose  On (or  Off ).
Press  OK.
dEnter the fax number you are polling.
ePress  Black Start  or Color Start .
The LCD shows  Dialing.
Sequential polling 
(Black & White only)12
Sequential polling lets you request 
documents from several fax machines in one 
operation. Afterwards, a Sequential Polling 
Report will be printed.
aPress ( Fax).
bPress  a or  b to choose  Polling RX .
cPress d or  c to choose  On (or  Off ).
Press  OK.
dPress  a or  b to choose  Broadcasting .
Press  OK.
eDo one of the following:
„ Press  a or  b to choose  Add Number  
and enter a number using a dial pad. 
Press  OK.
„ Press  a or  b to choose  Speed Dial  
and  OK. Press  a or  b to choose 
Alphabetical Order  or 
Numerical Order  and OK. Press 
a  or  b to select a number and  OK.
fRepeat steps e for all the fax numbers 
you want to poll, and then press  a or  b to 
choose  Complete .
Press  OK.
gPress  Black Start .
The machine polls each number or 
Group number in turn for a document.
Press  Stop/Exit  while the machine is dialing 
to cancel the polling process.
To cancel all sequential polling receive jobs, 
see  Checking and canceling waiting jobs  
on page 39.
Polling12
 
						

							
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86
Polled transmit 
(Black & White only)
12
Polled transmit lets you set up your machine 
to wait with a document so another fax 
machine can call and retrieve it.
The document will be stored and can be 
retrieved by any other fax machine until you 
delete it from the memory. (See  Checking 
and canceling waiting jobs  on page 39.)
Set up for polled transmit12
aPress (Fax).
bLoad your document.
cPress  a or  b to choose  Polled TX .
dPress d or  c to choose  On (or  Off ).
Press  OK.
ePress  a or  b to choose any settings you 
want to change.
Press  OK.
After each setting is accepted, you can 
continue to change more settings.
fPress  Black Start .
 
						

							
Section III
CopyIII
Making copies88
 
						

							
88
13
How to copy13
Entering Copy mode13
When you want to make a copy, press (Copy ) to illuminate it in green.
 
The LCD shows:
 
1 No of Copies
You can enter the number of copies you want 
by using the dial pad.
Press  a or  b to scroll through the  Copy key 
options. 
„ Quality  (See page 89.)
„ Enlarge/Reduce  (See page 89.)
„ Paper Type  (See page 92.)
„ Paper Size  (See page 92.)
„ Brightness  (See page 91.)
„ Contrast  (See page 92.)
„ RED Adjust  (See page 92.)
„ GREEN Adjust  (See page 92.)
„ BLUE Adjust  (See page 92.)
„ Stack/Sort  (See page 91.)
„ Page Layout  (See page 90.)
„ Set New Default  (See page 93.)
„ Factory Reset  (See page 93.) When the option you want is highlighted, 
press 
OK.
Note
The default setting is Fax mode. You can 
change the amount of time that the machine 
stays in Copy mode after the last copy 
operation. (See  Mode Timer
 on page 23.)
 
Making a single copy13
aPress (Copy).
bLoad your document.
(See Loading documents  on page 10.)
cPress Black Start  or Color Start .
Making multiple copies13
You can make up to 99 copies.
aPress ( Copy).
bLoad your document.
(See Loading documents  on page 10.)
cEnter the number of copies you want.
dPress Black Start  or Color Start .
Note
To sort the copies, press  a or  b to choose 
Stack/Sort . (See Sorting copies using 
the ADF  on page 91.)
 
Stop copying13
To stop copying, press  Stop/Exit.
Making copies13
Copy Copy Start Press
Normal
100%
Enlarge/Reduce
Plain Paper
Paper  Type 100%
Ratio: Quality
011
 
						

							
Making copies89
13
Copy settings13
You can change the copy settings temporarily 
for the next copy. 
These settings are temporary, and the 
machine returns to its default settings 
1 minute after copying, unless you have set 
the Mode Timer to 30 seconds or less. (See 
Mode Timer on page 23.)
If you have finished choosing settings, press 
Black Start  or Color Start .
If you want to choose more settings, press  a 
or  b.
Note
You can save some of the settings that 
you use most often by setting them as 
default. These settings will stay until you 
change them again. (See  Setting your 
changes as the new default  on page 93.)
 
Changing copy quality13
You can choose from a range of quality. The 
factory setting is Normal.
„ Fast
Fast copy speed and lowest amount of ink 
used. Use to save time printing 
documents to be proof-read, large 
documents or many copies.
„ Normal
Normal is the recommended mode for 
ordinary printouts. This produces good 
copy quality with good copy speed.
„ Best
Use best mode to copy precise images 
such as photographs. This provides the 
highest resolution and slowest speed.
aPress ( Copy).
bLoad your document.
cEnter the number of copies you want.
dPress  a or  b to choose  Quality.
ePress d or  c to choose  Fast, Normal  or 
Best .
Press  OK.
fIf you do not want to change additional 
settings, press  Black Start or 
Color Start .
Enlarging or reducing the 
image copied13
You can choose an enlargement or reduction 
ratio.
aPress ( Copy).
bLoad your document.
cEnter the number of copies you want.
 
						

							
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90
dPress  a or  b to choose 
Enlarge/Reduce .
eDo one of the following:
„ Press  d or  c to choose the 
enlargement or reduction ratio you 
want. Press  OK.
„ Press  d or  c to choose 
Custom(25-400%) . Press OK and 
then enter an enlargement or 
reduction ratio from  25% to 400% . 
Press  OK.
(For example, press  53 to enter 
53% .)
fIf you do not want to change additional 
settings, press  Black Start or 
Color Start .
Note
Page Layout Options are not available 
with Enlarge/Reduce .
 
Making N in 1 copies or a 
poster (page layout) 13
The N in 1 copy feature can help you save 
paper by letting you copy two or four pages 
onto one printed page.
You can also produce a poster. When you 
use the poster feature your machine divides 
your document into sections, then enlarges 
the sections so you can assemble them into a 
poster. If you want to print a poster, use the 
scanner glass.
Important
„ Please make sure paper size is set to 
Letter  or A4.
„ You cannot use the Enlarge/Reduce 
setting with the N in 1 and Poster features.
„ If you are producing multiple color copies, 
N in 1 copy is not available.
„ (P)  means Portrait and  (L) means 
Landscape.
„ You can only make one poster copy at a 
time.
aPress ( Copy).
bLoad your document.
cEnter the number of copies you want.
dPress  a or  b to choose  Page Layout .
ePress d or  c to choose  Off(1 in 1) , 
2 in 1 (P) , 2 in 1 (L) , 
4 in 1 (P) , 4 in 1 (L)  or 
Poster(3 x 3)  .
Press  OK.
fIf you do not want to change additional 
settings, press  Black Start or 
Color Start  to scan the page.
If you are making a poster or placed the 
document in the ADF, the machine 
scans the pages and starts printing.
If you are using the scanner glass, go 
to step g.
50%
69% A4 iA5
78% LGL iLTR
83% LGL iA4
93% A4 iLTR
97% LTR iA4
100%
104% EXE iLTR
142% A5 iA4
186% 4x6 iLTR
198% 4x6 iA4
200%
Custom(25-400%)
 
						

							
Making copies91
13
gAfter the machine scans the page, press 
1 to scan the next page.
hPlace the next page on the scanner 
glass.
Press  OK.
Repeat steps  g and  h for each page of 
the layout.
iAfter all the pages have been scanned, 
press  2 to finish.
Note
If photo paper has been chosen in the 
Paper Type setting for N in 1 copies, the 
machine will print the images as if Plain 
paper had been chosen.
 
Place your document face down in the 
direction shown below.
„ 2 in 1 (P)
 
„2 in 1 (L)
 
„4 in 1 (P)
 
„4 in 1 (L)
 
„Poster (3 x 3)
You can make a poster size copy of a 
photograph.
 
Sorting copies using the ADF13
You can sort multiple copies. Pages will be 
stacked in the order 123, 123, 123, and so on.
aPress ( Copy).
bLoad your document.
cEnter the number of copies you want.
dPress  a or  b to choose  Stack/Sort .
Press  OK.
ePress  d or  c to choose  Sort.
Press  OK.
fIf you do not want to change additional 
settings, press  Black Start or 
Color Start .
Note
Page Layout  options are not available 
with  Sort .
 
Adjusting Brightness, 
Contrast and Color13
Brightness13
You can adjust the copy brightness to make 
copies darker or lighter.
aPress ( Copy).
bLoad your document.
cEnter the number of copies you want.
dPress  a or  b to choose  Brightness .
ePress d to make a darker copy or press 
c  to make a lighter copy.
Press  OK.
fIf you do not want to change additional 
settings, press  Black Start or 
Color Start .
 
						

							
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Contrast13
You can adjust the copy contrast to help an 
image look sharper and more vivid.
aPress ( Copy).
bLoad your document.
cEnter the number of copies you want.
dPress  a or  b to choose  Contrast.
ePress c to increase the contrast or press 
d  to decrease the contrast.
Press  OK.
fIf you do not want to change additional 
settings, press  Black Start or 
Color Start .
Color Saturation13
aPress ( Copy).
bLoad your document.
cEnter the number of copies you want.
dPress  a or  b to choose  RED Adjust , 
GREEN Adjust  or BLUE Adjust .
ePress c to increase the color saturation, 
or press  d to decrease the color 
saturation.
Press  OK.
fPress  a or  b to change the Color 
saturation.
„ If you do not want to change 
additional settings, press 
Black Start  or Color Start .
Paper Options13
Paper Type13
If you are copying on special paper, set the 
machine for the type of paper you are using to 
get the best print quality.
aPress ( Copy).
bLoad your document.
cEnter the number of copies you want.
dPress  a or  b to choose  Paper Type .
ePress d or  c to choose  Plain Paper , 
Inkjet Paper , Brother Photo , 
Other Photo  or Transparency .
Press  OK.
fIf you do not want to change additional 
settings, press  Black Start or 
Color Start .
Paper Size13
If copying on paper other than Letter size, you 
will need to change the paper size setting. 
You can copy only on Letter, Legal, A4, A5 or 
Photo [4 in. (W)  × 6 in. (H) or 10 cm (W)  × 
15 cm (H)] paper.
aPress ( Copy).
bLoad your document. 
cEnter the number of copies you want.
dPress  a or  b to choose  Paper Size .
ePress d or  c to choose  Letter, Legal , 
A4 , A5  or  4x6 .
Press  OK.
fIf you do not want to change additional 
settings, press  Black Start or 
Color Start .
 
						

							
Making copies93
13
Setting your changes as the 
new default13
You can save the copy settings for 
Quality, 
Paper Type , Brightness , Contrast  and 
RED Adjust , GREEN Adjust , 
BLUE Adjust  that you use most often by 
setting them the default settings. These 
settings will stay until you change them again.
aPress ( Copy).
bPress  a or  b to choose your new setting.
Press  OK.
Repeat this step for each setting you 
want to change.
cAfter changing the last setting, press 
a or  b to choose  Set New Default .
Press  OK.
dPress  1 to choose  Yes.
ePress  Stop/Exit .
Restoring all settings to the 
factory settings13
You can restore all the settings you have 
changed to the factory settings. These 
settings will stay until you change them again.
aPress ( Copy).
bPress  a or  b to choose 
Factory Reset .
Press  OK.
cPress  1 to choose  Yes.
dPress  Stop/Exit .
‘Out of Memory’ 
message
13
If the Out of Memory  message appears 
while scanning documents, press  Stop/Exit 
to cancel or  Black Start or Color Start  to 
copy the scanned pages.
You will need to clear some jobs from the 
memory before you can continue.
To free up extra memory, do the following:
„ Turn off Advanced Fax Operation. (See 
Turning off Advanced Fax Operations  
on page 79.)
„ Print the faxes that are in the memory. 
(See  Printing a fax from the memory  
on page 46.)
When you get an  Out of Memory 
message, you may be able to make copies if 
you first print incoming faxes in the memory to 
restore the memory to 100%.
 
						

							
Chapter 13
94