Brother Mfc 490cw User Manual

							
Polling69
10
Setup to receive delayed 
polling10
Delayed polling lets you set the machine to 
begin polling receive at a later time. You can 
only set up 
one delayed polling operation.
aPress ( Fax).
bPress  aor b to choose  Polling RX .
cPress dor c to choose  Timer.
Press  OK.
dEnter the time (in 24-hour format) you 
want to start polling.
For example, enter 21:45 for 9:45 PM.
Press  OK.
eEnter the fax number you are polling.
fPress  Mono Start  or Colour Start .
The machine makes the polling call at 
the time you entered.
Sequential polling 
(Monochrome only)10
Sequential polling lets you request 
documents from several fax machines in one 
operation.
aPress ( Fax).
bPress  aor b to choose  Polling RX .
cPress dor c to choose  Standard, 
Secure  or Timer .
Press  OK.
dDo one of the following:
„ If you chose  Standard, press OK 
and then go to step e.
„ If you chose  Secure, press OK and 
then enter a four-digit number. 
Press  OK, go to step e.
„ If you chose  Timer, press  OK and 
then enter the time (24-hour format) 
you want to begin polling. 
Press  OK, go to step e.
ePress  aor b to choose  Broadcasting .
Press  OK.
fDo one of the following:
„ Press  aor b to choose  Add Number  
and enter a number using the dial 
pad.
Press  OK.
„ Press  aor b to choose  Speed Dial  
and  OK. Press  aor b to choose 
Alphabetical Order  or 
Numerical Order  and OK. Press 
a or b to select a number and  OK.
gAfter you have entered all the fax 
numbers by repeating steps f, press 
a or b to choose  Complete.
Press  OK.
hPress  Mono Start .
The machine polls each number or 
group in turn for a document.
Press  Stop/Exit  while the machine is dialling 
to cancel the polling process.
To cancel all sequential polling receive jobs, 
see  Checking and cancelling waiting jobs  
on page 35.
 
						

							
Chapter 10
70
Polled transmit 
(Monochrome only)
10
Polled transmit lets you set up your machine 
to wait with a document so another fax 
machine can call and retrieve it.
The document will be stored and can be 
retrieved by any other fax machine until you 
delete it from the memory. (See  Checking 
and cancelling waiting jobs  on page 35.)
Setup for polled transmit10
aPress (Fax).
bLoad your document.
cPress  aor b to choose  Polled TX .
dPress dor c to choose  Standard.
Press  OK.
ePress  aor b to choose any settings you 
want to change.
Press  dor c to choose the settings.
After each setting is accepted, you can 
continue to change more settings.
fPress  Mono Start .
gIf you are using the scanner glass, the 
LCD will prompt you to choose one of 
the options.
„ Press  1 to send another page. 
Go to  h.
„ Press  2 or  Mono Start  to send the 
document.
hPlace the next page on the scanner 
glass, press  OK. Repeat  g and  h for 
each additional page.
Your machine will automatically send 
the fax.
Setup for polled transmit with 
secure code10
Secure Polling lets you restrict who can get 
the documents you set up to be polled.
Secure Polling only works with Brother fax 
machines. If another person wants to retrieve 
a fax from your machine, they will have to 
enter the secure code.
aPress ( Fax). 
bLoad your document.
cPress  aor b to choose  Polled TX .
dPress dor c to choose  Secure.
Press  OK.
eEnter a four-digit number.
Press  OK.
fPress  aor b to choose any settings you 
want to change.
Press  dor c to choose the settings.
After each setting is accepted, you can 
continue to change more settings.
gPress  Mono Start .
 
						

							
Section III
CopyIII
Making copies72
 
						

							
72
11
How to copy11
Entering Copy mode11
When you want to make a copy, press (Copy ) to illuminate it in blue.
 
The LCD shows: 
1 No. of Copies
You can enter the number of copies you want 
by using the dial pad.
Press  aor b to scroll through the  Copy key 
options. 
„ Quality  (See page 73.)
„ Enlarge/Reduce  (See page 74.)
„ Paper Type  (See page 77.)
„ Paper Size  (See page 77.)
„ Brightness  (See page 76.)
„ Contrast  (See page 76.)
„ Stack/Sort  (See page 76.)
„ Page Layout  (See page 74.)
„ Book Copy  (See page 77.)
„ Watermark Copy  (See page 78.)
„ Set New Default  (See page 79.)
„ Factory Reset  (See page 79.)
When the option you want is highlighted, 
press  OK.
Note
• The default setting is Fax mode. You can 
change the amount of time that the 
machine stays in Copy mode after the last 
copy operation. (See  Mode Timer 
on page 22.)
• Book Copy  and Watermark Copy  
features are supported by technology 
from Reallusion, Inc. 
 
Making a single copy11
aPress ( Copy).
bLoad your document.
(See Loading documents  on page 19.)
cPress Mono Start  for B&W copy or 
Colour Start  for colour copy.
Making multiple copies11
You can make up to 99 copies in one print run.
aPress ( Copy).
bLoad your document.
(See Loading documents  on page 19.)
cEnter the number of copies you want.
dPress Mono Start  for B&W copy or 
Colour Start  for colour copy.
Note
To sort the copies, press  aor b to choose 
Stack/Sort . (See Sorting copies using 
the ADF  on page 76.)
 
Stop copying11
To stop copying, press  Stop/Exit.
Making copies11
011
COPY Copy     Press Start Normal
100%
1
00%Enlarge/ReduceE nla rg e/R educe
Plain PaperP la in  P aperPaperP aper T ypeyp e
Ratio:R atio :
Quality
 
						

							
Making copies73
11
Copy settings11
You can change the copy settings temporarily 
for the next multiple copies. 
The machine returns to its default settings 
after 1 minute, or if the Mode Timer returns 
the machine to Fax mode. (See  Mode Timer 
on page 22.)
If you have finished choosing settings, press 
Mono Start  or Colour Start .
If you want to choose more settings, press 
a or b.
Note
You can save some of the settings that 
you use most often by setting them as 
default. These settings will stay until you 
change them again. (See  Setting your 
changes as a new default  on page 79.)
 
Changing copy speed and 
quality11
You can choose from a range of quality. The 
factory setting is Normal.
„ Fast
Fast copy speed and lowest amount of ink 
used. Use to save time printing 
documents to be proof-read, large 
documents or many copies.
„ Normal
Normal is the recommended mode for 
ordinary print outs. This produces good 
copy quality with good copy speed.
„ Best
Use best mode to copy precise images 
such as photographs. This provides the 
highest resolution and slowest speed.
aPress ( Copy).
bLoad your document.
cEnter the number of copies you want.
dPress  aor b to choose  Quality.
ePress dor c to choose  Fast, Normal  or 
Best .
Press  OK.
fIf you do not want to change additional 
settings, press  Mono Start or 
Colour Start .
 
						

							
Chapter 11
74
Enlarging or reducing the 
image copied11
You can choose an enlargement or reduction 
ratio. If you choose  Fit to Page, your 
machine will adjust the size automatically to 
the paper size you set.
aPress ( Copy).
bLoad your document.
cEnter the number of copies you want.
dPress  aor b to choose 
Enlarge/Reduce .
ePress dor c to choose  100%, Enlarge , 
Reduce , Fit to Page  or 
Custom(25-400%) .
fDo one of the following:
„ If you chose  Enlarge or Reduce , 
press  OK and press  dor c to choose 
the enlargement or reduction ratio 
you want. Press  OK.
„ If you chose  Custom(25-400%) , 
press  OK and then enter an 
enlargement or reduction ratio from 
25%  to 400% . Press  OK.
„ If you chose  100% or Fit to Page , 
go to step g.
gIf you do not want to change additional 
settings, press  Mono Start or 
Colour Start .
Note
•Page Layout  is not available with 
Enlarge/Reduce .
• Book Copy , Sort  and 
Watermark Copy  are not available with 
Fit to Page .
• Fit to Page  does not work properly 
when the document on the scanner glass 
is skewed more than 3 degrees. Using the 
document guidelines on the left and top, 
place your document in the upper left 
hand corner, with the document face down 
on the scanner glass.
• Fit to Page  is not available for a Legal 
size document.
 
Making N in 1 copies or a 
poster (Page Layout) 11
The N in 1 copy feature can help you save 
paper by letting you copy two or four pages 
onto one printed page.
You can also produce a poster. When you 
use the poster feature your machine divides 
your document into sections, then enlarges 
the sections so you can assemble them into a 
poster. If you want to print a poster, use the 
scanner glass.
Important
„ Make sure paper size is set to Letter or 
A4.
„ You cannot use the  Enlarge/Reduce 
setting with the N in 1 and Poster features.
„ If you are producing multiple colour 
copies, N in 1 copy is not available.
„ (P)  means Portrait and  (L) means 
Landscape.
„ You can only make one poster copy at a 
time.
100%
198% 10x15cm iA4
186% 10x15cm iLTR
142% A5 iA4
97% LTR iA4
93% A4 iLTR
83% LGL iA4
69% A4 iA5
47% A4 i10x15cm
Fit to Page
Custom(25-400%)
 
						

							
Making copies75
11
Note
Watermark Copy , Book Copy , Sort  
and  Enlarge/Reduce  are not available 
with  Page Layout .
 
aPress (Copy).
bLoad your document.
cEnter the number of copies you want.
dPress  aor b to choose  Page Layout .
ePress dor c to choose  Off(1 in 1) , 
2in1(P) , 2in1(L) , 
4in1(P) , 4in1(L)  or 
Poster(3 x 3) .
Press  OK.
fIf you do not want to change additional 
settings, press  Mono Start or 
Colour Start  to scan the page.
If you placed the document in the ADF 
or are making a poster, the machine 
scans the pages and starts printing.
If you are using the scanner glass, go 
to step g.
gAfter the machine scans the page, 
press 1 to scan the next page.
hPut the next page on the scanner glass.
Press  OK.
Repeat steps g and  h for each page of 
the layout.
iAfter all the pages have been scanned, 
press  2 to finish. Place the document face down in the 
direction shown below:
„ 2 in 1 (P)
 
„2 in 1 (L)
 
„4 in 1 (P)
 
„4 in 1 (L)
 
„Poster (3 x 3)
You can make a poster size copy of a 
photograph.
 
 
						

							
Chapter 11
76
Sorting copies using the ADF11
You can sort multiple copies. Pages will be 
stacked in the order 321, 321, 321, and so on.
aPress ( Copy).
bLoad your document.
cEnter the number of copies you want.
dPress  aor b to choose  Stack/Sort .
ePress dor c to choose  Sort.
Press  OK.
fIf you do not want to change additional 
settings, press  Mono Start or 
Colour Start .
Note
Fit to Page , Page Layout  and 
Book Copy  are not available with  Sort.
 
Adjusting Brightness and 
Contrast11
Brightness11
You can adjust the copy brightness to make 
copies darker or lighter.
aPress ( Copy).
bLoad your document.
cEnter the number of copies you want.
dPress  aor b to choose  Brightness .
ePress dor c to make a darker or lighter 
copy.
Press  OK.
fIf you do not want to change additional 
settings, press  Mono Start or 
Colour Start .
Contrast11
You can adjust the copy contrast to help an 
image look sharper and more vivid.
aPress ( Copy).
bLoad your document.
cEnter the number of copies you want.
dPress  aor b to choose  Contrast.
ePress dor c to change the contrast.
Press  OK.
fIf you do not want to change additional 
settings, press  Mono Start or 
Colour Start .
 
						

							
Making copies77
11
Paper Options11
Paper Type11
If you are copying on special paper, set the 
machine for the type of paper you are using to 
get the best print quality.
aPress (Copy).
bLoad your document.
cEnter the number of copies you want.
dPress  aor b to choose  Paper Type .
ePress dor c to choose  Plain Paper , 
Inkjet Paper , Brother BP71 , 
Other Glossy  or Transparency .
Press  OK.
fIf you do not want to change additional 
settings, press  Mono Start or 
Colour Start .
Paper Size11
If copying on paper other than A4 size, you 
will need to change the paper size setting. 
You can copy only on Letter, Legal, A4, A5 or 
Photo 10 cm ×15 cm paper.
aPress ( Copy).
bLoad your document. 
cEnter the number of copies you want.
dPress  aor b to choose  Paper Size .
ePress dor c to choose  A4, A5 , 
10x15cm , Letter  or Legal .
Press  OK.
fIf you do not want to change additional 
settings, press  Mono Start or 
Colour Start .
Book Copy11
Book copy corrects dark borders and skew. 
Your machine can correct the data 
automatically or you can make specific 
corrections.
If you use this setting, use the scanner glass.
aPress ( Copy).
bLoad your document. 
cEnter the number of copies you want.
dPress  aor b to choose  Book Copy .
eDo one of the following:
„ If you want to correct the data 
yourself, press  dor c to choose 
On(Preview) . 
Press  Mono Start  or Colour Start  
and go to step f.
„ If you want the machine to correct 
the data automatically, press  dor c 
to choose  On and go to step g.
fAdjust the skewed data by using  #or l.
Remove the shadows by using  aor b.
gIf you have finished making corrections, 
press  Mono Start  or Colour Start .
Note
Book Copy is not available with 
Page Layout , Sort , Fit to Page  or 
Watermark Copy .
 
 
						

							
Chapter 11
78
Watermark Copy11
You can place a logo or text into your 
document as a Watermark. You can select 
one of the template watermarks, data from 
your media cards or USB Flash memory 
drive, or scanned data.
Note
Watermark Copy  is not available with 
Fit to Page , Page Layout  and 
Book Copy .
 
Using a template11
aPress ( Copy).
bLoad your document. 
cEnter the number of copies you want.
dPress aorb to choose 
Watermark Copy.
Press  OK.
ePress  dor c to choose  On.
fPress  aor b to choose 
Current Setting .
Press  OK.
gPress  aor b to choose  Template. 
Press  OK.
hChange the settings from the options 
displayed on the LCD if required.
iIf you do not want to change additional 
settings, press  Mono Start or 
Colour Start .
Using media cards or a USB Flash 
memory drive data
11
aPress ( Copy).
bLoad your document. 
cEnter the number of copies you want.
dPress  aor b to choose 
Watermark Copy .
Press  OK.
ePress  dor c to choose  On.
fPress  aor b to choose 
Current Setting .
Press  OK.
gInsert a media card or USB Flash 
memory drive. Press  aor b to choose 
Media .
hPress OK and then press  dor c to 
choose the data you want to use for the 
watermark.
iPress  OK and change any additional 
settings from the options shown on the 
LCD.
jIf you do not want to change additional 
settings, press  Mono Start or 
Colour Start .
CAUTION 
DO NOT take out the memory card or USB 
Flash memory drive while  Photo Capture 
is blinking to avoid damaging the card, USB 
Flash memory drive or data stored on the 
card.