Brother Mfc 490cw User Manual
Have a look at the manual Brother Mfc 490cw User Manual online for free. It’s possible to download the document as PDF or print. UserManuals.tech offer 331 Brother manuals and user’s guides for free. Share the user manual or guide on Facebook, Twitter or Google+.
If you need to call Customer Service Please complete the following information for future reference: Model Number: MFC-490CW Serial Number: 1 Date of Purchase: Place of Purchase: 1The serial number is on the back of the unit. Retain this Users Guide with your sales receipt as a permanent record of your purchase, in the event of theft, fire or warranty service. Register your product on-line at http://www.brother.com/registration/ By registering your product with Brother, you will be recorded as the original owner of the product. Your registration with Brother: „ may serve as confirmation of the purchase date of your product should you lose your receipt; and „ may support an insurance claim by you in the event of product loss covered by insurance. © 2008 Brother Industries, Ltd.
i Approval Information and Compilation and Publication Notice THIS EQUIPMENT IS DESIGNED TO WORK WITH A TWO WIRE ANALOGUE PSTN LINE FITTED WITH THE APPROPRIATE CONNECTOR. APPROVAL INFORMATION Brother advises that this product may not function correctly in a country other than where it was originally purchased, and does not offer any warranty in the event that this product is used on public telecommunication lines in another country. Compilation and Publication Notice Under the supervision of Brother Industries Ltd., this manual has been compiled and published, covering the latest product descriptions and specifications. The contents of this manual and the specifications of this product are subject to change without notice. Brother reserves the right to make changes without notice in the specifications and materials contained herein and shall not be responsible for any damages (including consequential) caused by reliance on the materials presented, including but not limited to typographical and other errors relating to the publication.
ii Table of Contents Section I General 1 General Information 2 Using the documentation ....................................................................................... 2Symbols and conventions used in the documentation .................................... 2 Accessing the Software User’s Guide and Network User’s Guide ........................ 3 Viewing Documentation ................................................................................... 3 Accessing Brother Support (For Windows ®) ......................................................... 5 Control panel overview .......................................................................................... 6 LCD screen indications.................................................................................... 8 Basic Operations ............................................................................................. 8 2 Loading paper and documents 9 Loading paper and other print media ..................................................................... 9Loading envelopes and postcards ................................................................. 11 Loading photo paper...................................................................................... 13 Removing small printouts from the machine ................................................. 14 Printable area ................................................................................................ 14 Acceptable paper and other print media .............................................................. 15 Recommended print media ........................................................................... 15 Handling and using print media ..................................................................... 15 Choosing the right print media....................................................................... 17 Loading documents ............................................................................................. 19 Using the ADF ............................................................................................... 19 Using the scanner glass ................................................................................ 19 Scannable area ............................................................................................. 20 3 General setup 21 Power Save mode ............................................................................................... 21Putting your machine in Power Save mode ................................................... 21 Bringing your machine out of Power Save mode .......................................... 21 Power Save setting........................................................................................ 21 Mode Timer.......................................................................................................... 22 Paper settings ...................................................................................................... 22 Paper Type .................................................................................................... 22 Paper Size ..................................................................................................... 23 Volume Settings................................................................................................... 23 Ring Volume .................................................................................................. 23 Beeper Volume .............................................................................................. 24 Speaker Volume ............................................................................................ 24 Setting Daylight Savings Time ............................................................................. 24 Sleep Mode.......................................................................................................... 25
iii LCD screen .......................................................................................................... 25LCD Contrast ................................................................................................. 25 Setting the backlight brightness..................................................................... 25 Setting the Dim Timer for the backlight ........................................................ 26 Setting the Wallpaper .................................................................................... 26 4 Security features 27 TX Lock ............................................................................................................... 27Setting and changing the TX Lock password ................................................ 27 Turning TX Lock on/off .................................................................................. 28 Section II Fax 5 Sending a Fax 30 Entering Fax mode .............................................................................................. 30Faxing from the ADF .................................................................................... 30 Faxing from the scanner glass ...................................................................... 31 Faxing Letter size documents from the scanner glass .................................. 31 Colour fax transmission ................................................................................. 31 Cancelling a fax in progress .......................................................................... 31 Broadcasting (Monochrome only) ........................................................................ 32 Cancelling a Broadcast in progress ............................................................... 32 Additional sending operations.............................................................................. 33 Sending faxes using multiple settings ........................................................... 33 Contrast ......................................................................................................... 33 Changing fax resolution ................................................................................. 34 Dual access (Monochrome only) ................................................................... 34 Real time transmission .................................................................................. 34 Overseas Mode ............................................................................................. 35 Delayed Faxing (Monochrome only).............................................................. 35 Delayed Batch Transmission (Monochrome only) ......................................... 35 Checking and cancelling waiting jobs ............................................................ 35 Setting your changes as a new default.......................................................... 36 Restoring all settings to the factory settings .................................................. 36 Sending a fax manually ................................................................................. 36 Out of Memory message ............................................................................... 36 6 Receiving a Fax 37 Receive modes .................................................................................................... 37 Choose the Receive Mode .................................................................................. 37 Using receive modes ........................................................................................... 38Fax only ......................................................................................................... 38 Fax/Tel........................................................................................................... 38 Manual ........................................................................................................... 38 External TAD ................................................................................................. 38
iv Receive mode settings ........................................................................................ 39Ring Delay ..................................................................................................... 39 F/T Ring Time (Fax/Tel mode only) ............................................................... 39 Fax Detect ..................................................................................................... 40 Memory Receive (Monochrome only) .................................................................. 40 Fax Forwarding .............................................................................................. 40 Fax Storage ................................................................................................... 41 PC Fax Receive ............................................................................................. 41 Turning off Memory Receive Operations ....................................................... 42 Changing Memory Receive Operations ......................................................... 43 Additional receiving operations ............................................................................ 43 Printing a reduced incoming fax .................................................................... 43 Out of Paper Reception ................................................................................. 44 Printing a fax from the memory ..................................................................... 44 Remote Retrieval ................................................................................................. 44 Setting a Remote Access Code ..................................................................... 44 Using your Remote Access Code .................................................................. 45 Remote Fax commands ................................................................................ 46 Retrieving fax messages ............................................................................... 47 Changing your Fax Forwarding number ........................................................ 47 7 Telephone and External devices 48 Voice operations .................................................................................................. 48Tone or Pulse (Not Available for New Zealand) ............................................ 48 Fax/Tel mode ................................................................................................ 48 Fax/Tel mode in Power Save condition ......................................................... 48 Telephone Service for Australia........................................................................... 49 Telstra ® FaxStream® Duet® (Distinctive Ring) .............................................. 49 Caller ID ......................................................................................................... 51 How Does the Caller ID Work? ...................................................................... 51 The Caller ID is Stored in Your Machine Memory ......................................... 51 Telephone Service for New Zealand ................................................................... 52 FaxAbility ....................................................................................................... 52 Caller ID ......................................................................................................... 53 How Does the Caller ID Work? ...................................................................... 53 Telephone Service for Some Countries ............................................................... 54 Distinctive Ring (For Singapore and Hong Kong).......................................... 54 Caller ID (For Singapore and Hong Kong) .................................................... 55 Connecting an external TAD (telephone answering device)................................ 55 Connections................................................................................................... 56 Recording outgoing message (OGM) on an external TAD ............................ 56 Multi-line connections (PABX) ....................................................................... 56 External and extension telephones...................................................................... 57 Connecting an external or extension telephone ............................................ 57 Operation from extension telephones ............................................................ 57 Using a cordless external telephone ............................................................. 58 Using remote codes....................................................................................... 58
v 8 Dialling and storing numbers 59 How to Dial .......................................................................................................... 59Manual dialling............................................................................................... 59 Speed Dialling ............................................................................................... 59 Search ........................................................................................................... 59 Fax Redial ..................................................................................................... 59 Outgoing Call history ..................................................................................... 60 Caller ID history ............................................................................................. 60 Storing numbers .................................................................................................. 61 Storing a pause ............................................................................................. 61 Storing Speed Dial numbers.......................................................................... 61 Changing Speed Dial names or numbers...................................................... 63 Setting up groups for broadcasting................................................................ 63 Combining Quick Dial numbers ..................................................................... 65 9 Printing Reports 66 Fax reports........................................................................................................... 66Transmission Verification Report................................................................... 66 Fax Journal (activity report) ........................................................................... 66 Reports ................................................................................................................ 67 How to print a report ...................................................................................... 67 10 Polling 68 Polling overview ................................................................................................... 68 Polling receive ..................................................................................................... 68Setup to receive polling ................................................................................. 68 Setup to receive polling with secure code ..................................................... 68 Setup to receive delayed polling.................................................................... 69 Sequential polling (Monochrome only) .......................................................... 69 Polled transmit (Monochrome only) ..................................................................... 70 Setup for polled transmit................................................................................ 70 Setup for polled transmit with secure code.................................................... 70
vi Section III Copy 11 Making copies 72 How to copy ......................................................................................................... 72Entering Copy mode ...................................................................................... 72 Making a single copy ..................................................................................... 72 Making multiple copies .................................................................................. 72 Stop copying .................................................................................................. 72 Copy settings ....................................................................................................... 73 Changing copy speed and quality ................................................................. 73 Enlarging or reducing the image copied ........................................................ 74 Making N in 1 copies or a poster (Page Layout) .......................................... 74 Sorting copies using the ADF ........................................................................ 76 Adjusting Brightness and Contrast ................................................................ 76 Paper Options................................................................................................ 77 Book Copy ..................................................................................................... 77 Watermark Copy ............................................................................................ 78 Setting your changes as a new default.......................................................... 79 Restoring all settings to the factory settings .................................................. 79 ‘Out of Memory’ message .................................................................................... 80 Section IV Direct Photo Printing 12 Printing photos from a memory card or USB Flash memory drive 82 PhotoCapture Center™ Operations..................................................................... 82 Printing from a memory card or USB Flash memory drive without a PC....... 82 Scanning to a memory card or USB Flash memory drive without a PC ........ 82 Using PhotoCapture Center™ from your computer ....................................... 82 Using a memory card or USB Flash memory drive ....................................... 82 Memory cards or a USB Flash memory drive folder structure ....................... 83 Getting started ..................................................................................................... 84 Entering PhotoCapture mode ........................................................................ 85 Print Images......................................................................................................... 85 View Photo(s) ................................................................................................ 85 Print Index (Thumbnails) ............................................................................... 86 Printing Photos .............................................................................................. 86 Enhance Photos ............................................................................................ 87 Search by Date .............................................................................................. 90 Print All Photos .............................................................................................. 91 Slide show ..................................................................................................... 91 Trimming ........................................................................................................ 92 DPOF printing ................................................................................................ 92
vii PhotoCapture Center™ print settings .................................................................. 93Print Speed and Quality................................................................................. 94 Paper options ................................................................................................ 94 Adjusting Brightness, Contrast and Colour.................................................... 95 Cropping ........................................................................................................ 96 Borderless printing......................................................................................... 97 Date Print....................................................................................................... 97 Setting your changes as a new default.......................................................... 97 Restoring all settings to the factory settings .................................................. 97 Scan to a memory card or USB Flash memory drive .......................................... 98 Entering Scan mode ...................................................................................... 98 How to scan to a memory card or USB Flash memory drive......................... 98 How to change the file name ......................................................................... 99 How to set a new default ............................................................................... 99 How to reset to factory settings ................................................................... 100 Understanding the Error Messages ................................................................... 100 13 Printing photos from a camera 101 Printing photos directly from a PictBridge camera ............................................. 101 PictBridge requirements .............................................................................. 101 Setting your digital camera .......................................................................... 101 Printing Images............................................................................................ 102 DPOF printing .............................................................................................. 102 Printing photos directly from a digital camera (without PictBridge).................... 103 Printing Images............................................................................................ 103 Understanding the Error Messages ................................................................... 104 Section V Software 14 Software and Network features 106
viii Section VI Appendixes A Safety and Legal 108 Choosing a location ........................................................................................... 108 To use the machine safely ................................................................................. 109IMPORTANT-For Your Safety ..................................................................... 113 LAN connection ........................................................................................... 113 Radio interference ....................................................................................... 113 International ENERGY STAR ® Compliance Statement............................... 113 Important Information for Australia .................................................................... 114 Important safety instructions ........................................................................ 114 Important Information for New Zealand ............................................................. 115 Important Safety Instructions ....................................................................... 115 Important Information for Some Countries......................................................... 118 Important Safety Instructions ....................................................................... 118 Legal limitations for copying .............................................................................. 120 Trademarks........................................................................................................ 121 B Troubleshooting and Routine Maintenance 122 Troubleshooting ................................................................................................ 122 If you are having difficulty with your machine .............................................. 122 Dial Tone detection...................................................................................... 128 Telephone line interference ......................................................................... 128 Error and Maintenance messages ..................................................................... 129 Error animations display .............................................................................. 134 Transferring your faxes or Fax Journal report ............................................. 134 Document jam ............................................................................................ 135 Printer jam or paper jam .............................................................................. 136 Routine maintenance ......................................................................................... 139 Replacing the ink cartridges ........................................................................ 139 Cleaning the outside of the machine ........................................................... 142 Cleaning the scanner glass ......................................................................... 143 Cleaning the machine printer platen ............................................................ 143 Cleaning the paper pick-up roller ................................................................. 144 Cleaning the print head ............................................................................... 144 Checking the print quality ............................................................................ 145 Checking the print alignment ....................................................................... 146 Checking the ink volume ............................................................................. 146 Machine Information .......................................................................................... 147 Checking the serial number ......................................................................... 147 Packing and shipping the machine .................................................................... 147