Brother Mfc 490cw User Manual
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59 8 8 How to Dial8 Manual dialling8 Press all of the digits of the fax or telephone number. Speed Dialling8 aPress (Speed Dial ). You can also choose Speed Dial by pressing ( Fax). bPress aor b to choose Search. Press OK. cPress the two-digit Speed Dial number. (See Storing Speed Dial numbers on page 61.) dIf you have two numbers in the location, press aor b to choose the number you want to call. Press OK. Note If the LCD shows Not Registered when you enter or search a Speed Dial number, a number has not been stored at this location. Search8 You can search for names you have stored in the Speed Dial memory. aPress ( Speed Dial ). You can also choose Speed Dial by pressing ( Fax). bPress aor b to choose Search. Press OK. cPress aor b to choose Alphabetical Order or Numerical Order . Press OK. Note • Press l to make the LCD font size larger. •Press # to make the LCD font size smaller. dIf you chose Alphabetical Order in step c, use the dial pad to enter the first letter of the name, and then press aor b to choose the name and number you want to call. Press OK. Fax Redial8 If you are sending a fax manually and the line is busy, press Redial/Pause, and then press Mono Start or Colour Start to try again. If you want to make a second call to a number you recently dialled, you can press Redial/Pause and choose one of the last 30 numbers from the Outgoing Call List. Redial/Pause only works if you dialled from the control panel. If you are sending a fax automatically and the line is busy, the machine will automatically redial up to three times at five minute intervals. aPress Redial/Pause . Dialling and storing numbers8
Chapter 8 60 bPress aor b to choose the number you want to redial. Press OK. cPress aor b to choose Send a fax . Press OK. dPress Mono Start or Colour Start . Note In Real Time Transmission the automatic redial feature does not work when using the scanner glass. Outgoing Call history8 The last 30 numbers you sent a fax to will be stored in the outgoing call history. You can choose one of these numbers to fax to, add to Speed Dial or delete from the history. aPress Redial/Pause . You can also choose Outgoing Call by pressing ( Fax). bPress aor b to choose the number you want. Press OK. cDo one of the following: „ To send a fax, press aor b to choose Send a fax . Press OK. Press Mono Start or Colour Start . „ If you want to store the number, press aor b to choose Add to Speed Dial . Press OK. (See Storing Speed Dial numbers from Outgoing Calls on page 61.) „ Press aor b to choose Delete. Press OK. Press 1 to confirm. dPress Stop/Exit . Caller ID history8 This feature requires the Caller ID subscriber service offered by many local telephone companies. (See Caller ID on page 51.) (See Caller ID on page 53.) (See Caller ID (For Singapore and Hong Kong) on page 55.) The number, or name if available, from the last 30 faxes and telephone calls you received will be stored in the Caller ID history. You can view the list or choose one of these numbers to fax to, add to Speed Dial or delete from the history. When the thirty-first call comes in to the machine, it replaces information about the first call. aPress ( Fax). bPress aor b to choose Caller ID hist . Press OK. cPress aor b to choose the number you want. Press OK. dDo one of the following: „ To send a fax, press aor b to choose Send a fax . Press OK. Press Mono Start or Colour Start . „ If you want to store the number, press aor b to choose Add to Speed Dial . Press OK. (See Storing Speed Dial numbers from the Caller ID history on page 62.) „ Press aor b to choose Delete. Press OK. Press 1 to confirm. ePress Stop/Exit . Note You can print the Caller ID list. (See How to print a report on page 67.)
Dialling and storing numbers61 8 Storing numbers8 You can set up your machine to do the following types of easy dialling: Speed Dial and Groups for broadcasting faxes. When you dial a Quick Dial number, the LCD shows the name, if you stored it, or the number. Note If you lose electrical power, the Quick Dial numbers that are in the memory will not be lost. Storing a pause8 Press Redial/Pause to put a 3.5-second pause between numbers. If you are dialling overseas, you can press Redial/Pause as many times as needed to increase the length of the pause. Storing Speed Dial numbers8 You can store up to 100 2-digit Speed Dial locations with a name, and each name can have two numbers. When you dial you will only have to press a few keys (For example: (Speed Dial ), Search , OK , the two-digit number, and Mono Start or Colour Start ). aPress (Speed Dial ). bPress aor b to choose Set Speed Dial . Press OK. cPress aor b to choose the Speed Dial location where you want to store the number in. Press OK. dDo one of the following: „ Enter the name (up to 16 characters) using the dial pad. Press OK. (To help you enter letters, see Entering Text on page 169.) „ To store the number without a name, press OK. eEnter the fax or telephone number (up to 20 digits). Press OK. fDo one of the following: „ Enter the second fax or telephone number (up to 20 digits). Press OK. „ If you do not want to store a second number, press OK. gPress aor b to choose Complete. Press OK. hDo one of the following: „ To store another Speed Dial number, go to step c. „ To finish the setting, press Stop/Exit . Storing Speed Dial numbers from Outgoing Calls 8 You can also store Speed Dial numbers from the Outgoing Call history. aPress Redial/Pause . You can also choose Outgoing Call by pressing ( Fax). bPress aor b to choose the name or number you want to store. Press OK. cPress aor b to choose Add to Speed Dial . Press OK.
Chapter 8 62 dPress aor b to choose the Speed Dial location you want to store the number in. Press OK. eDo one of the following: „ Enter the name (up to 16 characters) using the dial pad. Press OK. (To help you enter letters, see Entering Text on page 169.) „ To store the number without a name, press OK. fPress OK to confirm the fax or telephone number. gDo one of the following: „ Enter the second fax or telephone number (up to 20 digits). Press OK. „ If you do not want to store a second number, press OK. hPress aor b to choose Complete. Press OK. iPress Stop/Exit . Storing Speed Dial numbers from the Caller ID history 8 If you have the Caller ID subscriber service from your telephone company you can also store Speed Dial numbers from incoming calls in the Caller ID History. (See Caller ID on page 51.) (See Caller ID on page 53.) (See Caller ID (For Singapore and Hong Kong) on page 55.) aPress ( Fax). bPress aor b to choose Caller ID hist . Press OK. cPress aor b to choose the number you want to store. Press OK. dPress aor b to choose Add to Speed Dial . Press OK. ePress aor b to choose the 2-digit Speed Dial location you want to store the number in. Press OK. fDo one of the following: „ Enter the name (up to 16 characters) using the dial pad. Press OK. (To help you enter letters, see Entering Text on page 169.) „ To store the number without a name, press OK. gPress OK to confirm the fax or telephone number. hDo one of the following: „ Enter the second fax or telephone number (up to 20 digits). Press OK. „ If you do not want to store a second number, press OK. iPress aor b to choose Complete. Press OK. jPress Stop/Exit .
Dialling and storing numbers63 8 Changing Speed Dial names or numbers8 You can change a Speed Dial name or number that has already been stored. aPress ( Speed Dial ). bPress aor b to choose Set Speed Dial . Press OK. cPress aor b to choose the 2-digit Speed Dial location you want to change. Press OK. dDo one of the following: „ Press aor b to choose Change. Press OK. „ Press aor b to choose Delete. Press OK. Press 1 to confirm. Go to step h. Note How to change the stored name or number: If you want to change a character, press dor c to position the cursor under the character you want to change, and then press Clear/Back . Re-enter the character. eIf you want to change the name, press a or b to choose Name, then press c and enter the new name using the dial pad (up to 16 characters). Press OK. (See Entering Text on page 169.) fIf you want to change the first Fax/Tel number, press aor b to choose Fax/Tel: , then press c and enter the new fax or telephone number using the dial pad (up to 20 digits). Note For Speed Dial locations you can change Fax/Tel1: and Fax/Tel2: . gPress aor b to choose Complete. Press OK. hPress Stop/Exit . Setting up groups for broadcasting8 Groups, which can be stored in a Speed Dial location, allow you to send the same fax message to many fax numbers by pressing only (Speed Dial ), Search , OK , the two- digit location and Mono Start. First, youll need to store each fax number in a Speed- Dial location. Then you can include them as numbers in the Group. Each Group uses up a Speed Dial location. You can have up to six Groups, or you can assign up to 198 numbers in a large Group. (See Storing Speed Dial numbers on page 61 and Broadcasting (Monochrome only) on page 32.) aPress ( Speed Dial ). bPress aor b to choose Setup Groups . Press OK. cPress aor b to choose GROUP1, GROUP2 , GROUP3 , GROUP4 , GROUP5 or GROUP6 for the Group name where you will store the fax numbers. Press OK. dPress aor b to choose the 2-digit Speed Dial location you want to add to the Group. Press OK.
Chapter 8 64 ePress aor b to choose Add Number . Press OK. fTo add numbers to the group, press aor b to choose Alphabetical Order or Numerical Order and OK. Press a or b to select a number and OK. gDo one of the following: „ To add another number to the group, repeat steps e to f. „ If you are finished adding numbers to the group, press aor b to choose Complete . Press OK. hDo one of the following: „ To store another Group for broadcasting, repeat steps c to g. „ To finish storing Groups for broadcasting, press Stop/Exit. Note You can print a list of all the Speed Dial numbers. Group numbers will be marked in the GROUP column. (See Reports on page 67.) Changing a Group name8 aPress ( Speed Dial ). bPress aor b to choose Setup Groups . Press OK. cPress aor b to choose the Group name you want to change. Press OK. dPress aor b to choose Change Group Name . Press OK. Note How to change the stored name or number: If you want to change a character, press dor c to position the cursor under the character you want to change, and then press Clear/Back . Re-enter the character. eEnter the new name (up to 16 characters) using the dial pad. Press OK. (See Entering Text on page 169. For example, type NEW CLIENTS.) fPress aor b to choose Complete. Press OK. gPress Stop/Exit . Deleting a Group8 aPress ( Speed Dial ). bPress aor b to choose Setup Groups . Press OK. cPress aor b to choose the Group you want to delete. Press OK. dPress aor b to choose Delete. Press OK. Press 1 to confirm. ePress Stop/Exit . Deleting a number from a Group8 aPress ( Speed Dial ). bPress aor b to choose Setup Groups . Press OK. cPress aor b to choose the Group you want to change. Press OK. dPress aor b to choose the number you want to delete. Press OK. Press 1 to confirm. ePress aor b to choose Complete. Press OK. fPress Stop/Exit .
Dialling and storing numbers65 8 Combining Quick Dial numbers8 Sometimes you may want to choose from several long distance carriers when you make a call. Rates may vary depending on the time and destination. To take advantage of low rates, you can store the access codes of long-distance carriers and credit card numbers as Speed Dial numbers. You can store these long dialling sequences by dividing them and setting them up as separate Speed Dial numbers in any combination. You can even include manual dialling using the dial pad. (See Storing Speed Dial numbers on page 61.) For example, you might have stored ‘555 ’ on Speed Dial: 03 and ‘7000 ’ on Speed Dial: 02. You can use them both to dial ‘555-7000’ if you press the following keys: aPress ( Speed Dial ). bPress aor b to choose Search. Press OK. cEnter 03. dPress aor b to choose Speed Dial . Press OK. ePress aor b to choose Search. Press OK. fEnter 02. gPress Mono Start or Colour Start . You will dial ‘555-7000 ’. To temporarily change a number, you can substitute part of the number with manual dialling using the dial pad. For example, to change the number to 555-7001 you could press ( Speed Dial ), choose Search, press 03 and then press 7001 using the dial pad. Note If you must wait for another dial tone or signal at any point in the dialling sequence, create a pause in the number by pressing Redial/Pause . Each key press adds a 3.5-second delay.
66 9 Fax reports9 You need to set up the Transmission Verification Report and Journal Period using the Menu keys. Transmission Verification Report9 You can use the Transmission Verification Report as proof that you sent a fax. This report lists the time and date of transmission and whether the transmission was successful (OK). If you choose On or On+Image , the report will print for every fax you send. If you send a lot of faxes to the same place, you may need more than the job numbers to know which faxes you must send again. Choosing On+Image or Off+Image will print a section of the faxs first page on the report to help you remember. When the Transmission Verification Report is turned Off or Off+Image , the Report will only print if there is a transmission error, and the fax could not be sent. Note If you choose On+Image or Off+Image , the image will only appear on the Transmission Verification Report if Real Time Transmission is set to Off. (See Real time transmission on page 34.) aPress Menu. bPress aor b to choose Fax. Press OK. cPress aor b to choose Report Setting . Press OK. dPress aor b to choose Transmission . ePress dor c to choose On, On+Image , Off or Off+Image . Press OK. fPress Stop/Exit . Fax Journal (activity report)9 You can set the machine to print a journal at specific intervals (every 50 faxes, 6, 12 or 24 hours, 2 or 7 days). If you set the interval to Off , you can still print the report by following the steps in How to print a report on page 67. The factory setting is Every 50 Faxes . aPress Menu. bPress aor b to choose Fax. Press OK. cPress aor b to choose Report Setting . Press OK. dPress aor b to choose Journal Period . ePress dor c to choose an interval. Press OK. (If you choose 7 days, the LCD will ask you to choose the first day for the 7-day countdown.) „ 6, 12, 24 hours, 2 or 7 days The machine will print the report at the chosen time and then erase all jobs from its memory. If the machines memory is filled with the maximum 200 jobs before the time you chose has passed, the machine will print the Journal early and then erase all jobs from the memory. If you want an extra report before it is due to print, you can print it without erasing the jobs from the memory. „ Every 50 Faxes The machine will print the Journal when the machine has stored 50 jobs. Printing Reports9
Printing Reports67 9 fEnter the time to start printing in 24-hour format. Press OK. (For example: enter 19:45 for 7:45 PM.) gPress Stop/Exit . Reports9 The following reports are available: „ XMIT Verify Prints a Transmission Verification Report for your last transmission. „ Help List A help list showing how to program your machine. „ Quick Dial Lists names and numbers stored in the Speed Dial memory, in alphabetical or numerical order. „ Fax Journal Lists information about the last incoming and outgoing faxes. (TX: Transmit.) (RX: Receive.) „ User Settings Lists your settings. „ Network Config Lists your Network settings. „ Caller ID hist. Lists the available Caller ID information about the last 30 received faxes and telephone calls. How to print a report9 aPress Menu. bPress aor b to choose Print Reports . Press OK. cPress aor b to choose the report you want. Press OK. d(Quick Dial Only) Press aor b to choose Alphabetical Order or Numerical Order . Press OK. ePress Mono Start . fPress Stop/Exit .
68 10 Polling overview10 Polling lets you set up your machine so other people can receive faxes from you, but they pay for the call. It also lets you call somebody else’s fax machine and receive a fax from it, so you pay for the call. The polling feature needs to be set up on both machines for this to work. Not all fax machines support polling. Polling receive10 Polling receive lets you call another fax machine to receive a fax. Setup to receive polling10 aPress (Fax). bPress aor b to choose Polling RX . cPress dor c to choose Standard. Press OK. dEnter the fax number you are polling. ePress Mono Start or Colour Start . Setup to receive polling with secure code10 Secure Polling lets you restrict who can get the documents you set up to be polled. Secure Polling only works with Brother fax machines. If you want to get a fax from a secured Brother machine you have to enter the secure code. aPress ( Fax). bPress aor b to choose Polling RX . cPress dor c to choose Secure. Press OK. dEnter a four-digit secure code. This is the same as the security code of the fax machine you are polling. Press OK. eEnter the fax number you are polling. fPress Mono Start or Colour Start . Polling10