Brother Mfc 490cw User Manual

							
Loading paper and documents19
2
Loading documents2
You can send a fax, make copies, and scan 
from the ADF (automatic document feeder) 
and from the scanner glass.
Using the ADF2
The ADF can hold up to 15 pages and feeds 
each sheet individually. Use standard 80 gsm 
paper and always fan the pages before 
putting them in the ADF.
Recommended environment2
Document Sizes Supported2
How to load documents2
CAUTION 
DO NOT pull on the document while it is 
feeding.
 
 
DO NOT use paper that is curled, wrinkled, 
folded, ripped, stapled, paper clipped, 
pasted or taped.
  
DO NOT use cardboard, newspaper or 
fabric with the ADF. Instead use the 
scanner glass.
 
„Make sure documents written with ink are 
completely dry.
aUnfold the ADF Document Output 
Support Flap (1).
bFan the pages well.
cPlace your documents,  face down, top 
edge first  in the ADF until you feel them 
touch the feed roller.
dAdjust the paper guides (2) to fit the 
width of your documents.
 
CAUTION 
DO NOT leave thick documents on the 
scanner glass. If you do this, the ADF may 
jam.
 
Using the scanner glass2
You can use the scanner glass to fax, copy or 
scan pages of a book one page at a time.
Document Sizes Supported2
Temperature: 20 °C to 30 °C
Humidity: 50% to 70%
Paper:  80 gsm A4
Length:
148 to 355.6 mm
Width:148 to 215.9 mm
Weight: 64 to 90 gsm 
Length:  Up to 297 mm 
Width: Up to 215.9 mm 
Weight: Up to 2 kg
1
2
 
						

							
Chapter 2
20
How to load documents2
Note
To use the scanner glass, the ADF must 
be empty.
 
aLift the document cover.
bUsing the document guidelines on the 
left and top, put the document face down 
in the upper left corner of the scanner 
glass.
 
 
cClose the document cover.
CAUTION 
If you are scanning a book or thick 
document, DO NOT slam the cover down or 
press on it.
 
Scannable area2
The scannable area depends on the settings 
in the application you are using. The figures 
below show the unscannable area.
 
UsageDocument 
SizeTop (1) 
Bottom (2)Left (3) 
Right (4)
Fax Letter 3 mm 4 mm 
A4 3 mm (Scanner  Glass) 
3mm
(ADF) 
1mm
Legal 3 mm 4 mm
Copy All paper  sizes 3mm 3mm
Scan All paper  sizes 3mm 3mm
3
4
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21
3
3
Power Save mode3
To maintain print quality, prolong print head 
life, and provide the best ink cartridge 
economy, you should keep your machine 
connected to the power at all times.
You can put the machine into Power Save 
mode by pressing the Power Save key. You 
can still receive telephone calls in Power 
Save mode. For further information on 
receiving faxes in the Power Save condition, 
please see the table on page 21. The delayed 
faxes that have been set up will be sent. You 
can even retrieve faxes using Remote 
Retrieval if you are away from your machine. 
If you want to do other operations, you must 
take the machine out of Power Save mode.
Note
If you have connected an external 
telephone or TAD, it is always available.
 
Putting your machine in 
Power Save mode3
aPress and hold down the Power Save 
key until the LCD shows 
Shutting Down.
The LCD will stay on for a few seconds 
before going off.
Bringing your machine out of 
Power Save mode3
aPress the  Power Save  key.
The LCD shows the date and time.
Note
• Even if you have put the machine into  Power Save mode, it will periodically clean 
the print head to preserve print quality. 
• You can customize Power Save mode so  that, apart from automatic head cleaning, 
no machine operations are available. (See 
Power Save setting  on page 21.)
 
Power Save setting3
You can customize the machines 
Power Save key. The factory setting is 
Fax Receive:On . Your machine can 
receive faxes or calls even when the machine 
is in Power Save mode. If you do not want 
your machine to receive faxes or calls, turn 
this setting to  Fax Receive:Off .
aPress Menu.
bPress aorb to choose 
General Setup.
Press  OK.
cPress  aor b to choose 
P.Save Setting .
dPress dor c to choose 
Fax Receive:Off  
(or Fax Receive:On ).
Press  OK.
ePress  Stop/Exit .
1You cannot receive a fax with  Mono Start or 
Colour Start .
2You cannot receive a fax automatically if you have 
set the receive mode to  Fax/Tel. 
3Set before you switch off the machine.
General setup3
On/Off 
settingReceive 
modeAvailable 
operations
Fax Receive:
On
1
(factory 
setting) Fax Only
External
TAD
  Fax Receive 
Fax Detect
Delayed Fax3 
Fax Forward
3
Fax Storage3 
PC Fax Receive
3
Remote Retrieval3
Manual
Fax/Tel
2
Fax Detect
Delayed Fax
3 
Fax Receive:
Off— No machine  operations will be 
available other than 
cleaning the print 
head.
 
						

							
Chapter 3
22
Mode Timer3
The machine has four temporary mode keys 
on the control panel:  Fax, Scan , Copy  and 
Photo Capture . You can change the amount 
of time the machine takes after the last Scan, 
Copy or PhotoCapture operation before it 
returns to Fax mode. If you choose  Off, the 
machine stays in the mode you used last by 
default.
 
aPress  Menu.
bPress  aor b to choose 
General Setup .
Press  OK.
cPress  aor b to choose  Mode Timer .
dPress dor c to choose  0Sec, 30Secs , 
1Min , 2Mins , 5Mins  or Off .
Press  OK.
ePress  Stop/Exit .
Paper settings3
Paper Type3
To get the best print quality, set the machine 
for the type of paper you are using.
aPress Menu.
bPress  a or  b to choose 
General Setup .
Press  OK.
cPress  a or  b to choose  Paper Type .
dPress d or  c to choose  Plain Paper , 
Inkjet Paper , Brother BP71 , 
Other Glossy  or Transparency .
Press  OK.
ePress  Stop/Exit .
Note
The machine ejects paper with printed 
surfaces face up onto the paper tray in 
front of the machine. When you use 
transparencies or glossy paper, remove 
each sheet at once to prevent smudging 
or paper jams.
 
 
						

							
General setup23
3
Paper Size3
You can use five sizes of paper for printing 
and copying: Letter, Legal, A4, A5 and 
10×15 cm and three sizes for printing faxes: 
Letter, Legal and A4. When you change the 
size of paper you load in the machine, you will 
need to change the paper size setting at the 
same time so your machine can fit an 
incoming fax on the page.
aPress  Menu.
bPress  a or  b to choose 
General Setup .
Press  OK.
cPress  a or  b to choose  Paper Size .
dPress d or  c to choose  A4, A5 , 
10x15cm , Letter  and Legal .
Press  OK.
ePress  Stop/Exit .
Volume Settings3
Ring Volume3
You can choose a range of ring volume 
levels, from  High to Off .
While the machine is idle, press  dor c  
to adjust the volume level. The LCD shows 
the current setting, and each key press will 
change the volume to the next level. The 
machine will keep the new setting until you 
change it.You can also change the volume 
through the menu, by following the 
instructions below:
Setting the Ring Volume from the 
menu
3
aPress  Menu.
bPress  aor b to choose 
General Setup .
Press  OK.
cPress  aor b to choose  Volume.
Press  OK.
dPress  aor b to choose  Ring.
ePress  dor c to choose  Low, Med , High  
or  Off .
Press  OK.
fPress  Stop/Exit .
 
						

							
Chapter 3
24
Beeper Volume3
When the beeper is on, the machine will beep 
when you press a key, make a mistake or 
after you send or receive a fax.
You can choose a range of volume levels, 
from  High  to Off .
aPress  Menu.
bPress  aor b to choose 
General Setup .
Press  OK.
cPress  aor b to choose  Volume.
Press  OK.
dPress  aor b to choose  Beeper.
ePress dor c to choose  Low, Med , High  
or  Off .
Press  OK.
fPress  Stop/Exit .
Speaker Volume3
You can choose a range of speaker volume 
levels, from  High to Off .
aPress  Menu.
bPress  aor b to choose 
General Setup .
Press  OK.
cPress  aor b to choose  Volume.
Press  OK.
dPress  aor b to choose  Speaker.
ePress dor c to choose  Low, Med , High  
or  Off .
Press  OK.
fPress  Stop/Exit .
Setting Daylight 
Savings Time
3
You can set the machine to change for 
daylight savings time. It will reset itself 
forward one hour in the Spring and backward 
one hour in the Autumn. Make sure you have 
set the correct date and time in the 
Date&Time  setting.
aPress Menu.
bPress  aor b to choose 
General Setup .
Press  OK.
cPress  aor b to choose 
Daylight Save .
dPress dor c to choose  Off (or On).
Press  OK.
ePress  Stop/Exit .
 
						

							
General setup25
3
Sleep Mode3
You can choose how long the machine must 
be idle (from 1 to 60 minutes) before it goes 
into sleep mode. The timer will restart if any 
operation is carried out on the machine.
aPress Menu.
bPress  aor b to choose 
General Setup .
Press  OK.
cPress  aor b to choose  Sleep Mode .
dPress dor c to choose  1Min, 2Mins , 
3Mins , 5Mins , 10Mins , 30Mins  or 
60Mins  which is the length of time the 
machine is idle before entering sleep 
mode.
Press  OK.
ePress  Stop/Exit .
LCD screen3
LCD Contrast3
You can adjust the LCD contrast for a sharper 
and more vivid display. If you are having 
difficulty reading the LCD, try changing the 
contrast setting.
aPress Menu.
bPress  aor b to choose 
General Setup .
Press  OK.
cPress  aor b to choose  LCD Settings .
Press  OK.
dPress  aor b to choose  LCD Contrast .
ePress dor c to choose  Light, Med  or 
Dark .
Press  OK.
fPress  Stop/Exit .
Setting the backlight 
brightness3
If you are having difficulty reading the LCD, 
try changing the brightness setting.
aPress Menu.
bPress  aor b to choose 
General Setup .
Press  OK.
cPress  aor b to choose  LCD Settings .
Press  OK.
dPress  aor b to choose  Backlight .
ePress dor c to choose  Light, Med  or 
Dark .
Press  OK.
fPress  Stop/Exit .
 
						

							
Chapter 3
26
Setting the Dim Timer for the 
backlight 3
You can set how long the LCD backlight stays 
on after the last key press. 
aPress  Menu.
bPress  aor b to choose 
General Setup .
Press  OK.
cPress  aor b to choose  LCD Settings .
Press  OK.
dPress  aor b to choose  Dim Timer .
ePress dor c to choose  10Secs, 
20Secs , 30Secs  or Off .
Press  OK.
fPress  Stop/Exit .
Setting the Wallpaper3
You can change the wallpaper.
aPress Menu.
bPress  aor b to choose 
General Setup .
Press  OK.
cPress  aor b to choose  LCD Settings .
Press  OK.
dPress  aor b to choose  Wallpaper .
Press  OK.
ePress  aor b to choose your wallpaper 
from the four available designs.
Press  OK.
fPress  Stop/Exit .
 
						

							
27
4
4
TX Lock4
TX Lock lets you prevent unauthorized 
access to the machine. You will not be able to 
continue to schedule Delayed Faxes or 
Polling jobs. However, any pre-scheduled 
Delayed Faxes will be sent even if you turn on 
TX Lock, so they will not be lost.
While TX Lock is On, the following operations 
are available:„ Receiving faxes
„ Fax Forwarding (If Fax Forwarding was 
already On) 
„ Remote retrieval (If Fax Storage was 
already On) 
„ PC Fax Receive (If PC Fax Receive was 
already On)
While TX Lock is On, the following operations 
are NOT available: „ Sending faxes
„ Copying
„ PC printing 
„ Scanning
„ PhotoCapture
„ Operation from the Control panel
Note
If you forget the TX Lock password, 
please call your Brother dealer for service.
 
Setting and changing the 
TX Lock password4
Note
If you have already set the password, you 
will not need to set it again.
 
Setting up the password4
aPress  Menu.
bPress  a or  b to choose  Fax.
Press  OK.
cPress  a or  b to choose 
Miscellaneous .
Press  OK.
dPress  a or  b to choose  TX Lock.
Press  OK.
eEnter a 4-digit number for the password.
Press  OK.
fWhen the LCD shows  Verify:, 
re-enter the password.
Press  OK.
gPress  Stop/Exit .
Security features4
 
						

							
Chapter 4
28
Changing the password4
aPress  Menu.
bPress  a or  b to choose  Fax.
Press  OK.
cPress  a or  b to choose 
Miscellaneous .
Press  OK.
dPress  a or  b to choose  TX Lock.
Press  OK.
ePress  a or  b to choose  Set Password .
Press  OK.
fEnter a 4-digit number for the current 
password.
Press  OK.
gEnter a 4-digit number for a new 
password.
Press  OK.
hWhen the LCD shows  Verify:, 
re-enter the password.
Press  OK.
iPress  Stop/Exit .
Turning TX Lock on/off4
Turning TX Lock on4
aPress Menu.
bPress  a or  b to choose  Fax.
Press  OK.
cPress  a or  b to choose 
Miscellaneous .
Press  OK.
dPress  a or  b to choose  TX Lock.
Press  OK.
ePress  a or  b to choose  Set TX Lock .
Press  OK.
fEnter the registered 4-digit password.
Press  OK.
The machine goes offline and the LCD 
shows  TX Lock Mode .
Turning TX Lock off4
aPress Menu.
bEnter the registered 4-digit password.
Press  OK.
TX lock is automatically turned off.
Note
If you enter the wrong password, the LCD 
shows  Wrong Password  and stays 
offline. The machine will stay in TX Lock 
mode until the registered password is 
entered.