Brother MFC 465CN User Manual

Telephone Services and External devices45
7
Distinctive Ring7
Brother uses the term ‘Distinctive Ring’ but 
different telephone companies have other 
names for this service such as Smart Ring, 
RingMaster, Teen Ring, Custom Ringing, 
Personalized Ring, Data Ident-A-Call, Ident-
A-Call, Ident-A-Ring or SimpleBiz Fax & 
Alternate Number Ringing.
What does your telephone companys 
‘Distinctive Ring’ do?
7
Your telephone companys Distinctive Ring 
service allows you to have more than one 
number on the same...

Chapter 7
46
Note
Ring Pattern #1 is often called short-short 
and is the most commonly used.
If the ring pattern you received is not on 
this chart,  please call your telephone 
company and ask for one that is 
shown .
 
„The machine will only answer calls to its 
registered number.
„ The first two rings are silent on the 
machine. This is because the fax must 
‘listen’ to the ring pattern (to compare it to 
the pattern that was ‘registered’). (Other 
telephones on the same line will ring.)
„ If you...

Telephone Services and External devices47
7
Caller ID7
The Caller ID feature lets you use the Caller 
ID subscriber service offered by many local 
telephone companies. Call your telephone 
company for details. This service shows the 
telephone number, or name if it is available, 
of your caller as the line rings.
After a few rings, the LCD shows the 
telephone number of your caller (and name, if 
available). Once you answer a call, the Caller 
ID information disappears from the LCD, but 
the call...

Chapter 7
48
Viewing the Caller ID List7
Your machine stores information for the last 
thirty calls in the Caller ID list. You can view 
or print this list. When the thirty-first call 
comes in to the machine, it replaces 
information about the first call.
aPress  Menu.
bPress  a or  b to choose  Fax.
Press  OK.
cPress  a or  b to choose 
Miscellaneous .
Press  OK.
dPress  a or  b to choose  Caller ID .
Press  OK.
ePress  a or  b to choose  Display#.
Press  OK.
The Caller ID list will appear on the...

Telephone Services and External devices49
7
Connecting an external 
TAD (telephone 
answering device)
7
You may choose to connect an external 
answering device. However, when you have 
an external  TAD on the same telephone line 
as the machine, the TAD answers all calls 
and the machine ‘listens’ for fax calling (CNG) 
tones. If it hears them, the machine takes 
over the call and receives the fax. If it does 
not hear CNG tones, the machine lets the 
TAD continue playing your outgoing message 
so your...

Chapter 7
50
Connections7
The external TAD must be plugged into the 
jack labeled EXT. Your machine cannot work 
properly if you plug the TAD into a wall jack 
(unless you are using Distinctive Ring).
aPlug the telephone line cord from the 
telephone wall jack into the jack labeled 
LINE.
bPlug the telephone line cord from the 
external TAD into the jack labeled EXT. 
(Make sure this cord is connected to the 
TAD at the TADs telephone line jack, 
and not its handset jack.)
cSet your external TAD to four...

Telephone Services and External devices51
7
Converting telephone wall outlets7
There are three ways to convert to an RJ11 
jack. The first two ways may require help from 
the telephone company. You can change the 
wall outlets from one RJ14 jack to two RJ11 
jacks. Or you can have an RJ11 wall outlet 
installed and slave or jump one of the 
telephone numbers to it.
The third way is the easiest: Buy a triplex 
adapter. You can plug a triplex adapter into 
an RJ14 outlet. It separates the wires into two...

Chapter 7
52
Multi-line connections (PBX)7
We suggest you ask the company who 
installed your PBX to c onnect your machine. 
If you have a multi line system we suggest 
you ask the installer to connect the unit to the 
last line on the system. This prevents the 
machine being activated each time the 
system receives tel ephone calls. If all 
incoming calls will be answered by a 
switchboard operator we recommend that 
you set the Receive Mode to  Manual.
We cannot guarantee that  your machine will...

Telephone Services and External devices53
7
If you answer a call and no one is on 
the line:
7
You should assume that youre receiving a 
manual fax.
Press l 51  and wait for the chirp or until the 
LCD shows  Receiving , and then hang up.
Note
You can also use the Easy Receive 
feature to make your machine 
automatically take the call. (See  Easy 
Receive on page 41.)
 
Using a Non-Brother cordless 
external telephone7
If your non-Brother cordless telephone is 
connected to the EXT. jack of the machine...

54
8
How to Dial8
Manual dialing8
Press all of the digits of the fax or telephone 
number.
 
Speed Dialing8
aPress Speed Dial .
  8
You can also choose Speed Dial by 
pressing ( Fax).
bPress  a or  b to choose  Search.
Press  OK.
cPress the two-digit Speed Dial number. 
(See  Storing Speed Dial 
numbers on page 56.)
dIf you have two numbers in the location, 
press a or  b to choose the number you 
want to call.
Press  OK.
Note
If the LCD shows  Not Registered  
when you enter or search a Speed Dial...