Brother MFC 440CN User Manual

Sending a fax45
5
Out of Memory message5
If you get an Out of Memory  message 
while scanning the first page of a fax, press 
Stop/Exit  to cancel the fax.
If you get an  Out of Memory  message 
while scanning a subsequent page, you will 
have the option to press  Black Start to send 
the pages scanned so far, or to press 
Stop/Exit  to cancel the operation.
Note
If you get an  Out of Memory  message 
while faxing and you do not want to delete 
your stored faxes to clear the memory, 
you can send the...

46
6
Receive modes6
You must choose the receive mode depending on the external devices and telephone subscriber 
services you have on your line. The diagrams below will help you choose the correct mode. For 
more detailed information about the receive modes, see page 48.
Choosing the Receive Mode6
MFC-440CN 6
Receiving a Fax6
Do you use a Distinctive Ring subscriber service?
Ye sYe s
See Distinctive Ring.
Fax Only
No
Ye s No No
No
Ye s
Manual
Ye sExternal TADNoFax/Tel
Are you connecting an external...

Receiving a Fax47
6
MFC-665CW and MFC-845CW 6
To set a receive mode follow the instructions 
below.
aPress Menu.
bPress  a or  b to choose 
Initial Setup .
Press  OK.
cPress  a or  b to choose 
Receive Mode .
Press  OK.
dPress  a or  b to choose  Fax Only, 
Fax/Tel , External TAD  
(MFC-440CN only) or  Manual.
Press  OK.
ePress  Stop/Exit .
The LCD will display the current receive 
mode.
Do you use a Distinctive Ring subscriber service?
Ye s
Ye s
See Distinctive Ring.
Fax Only
No
Ye s No No
No
Ye s...

Chapter 6
48
Using receive modes6
Some receive modes answer automatically 
( Fax Only  and Fax/Tel ). You may want to 
change the ring delay before using these 
modes. See  Ring Delay on page 49.
Fax only6
Fax only mode will automatically answer 
every call. If the call is a fax your machine will 
receive it.
Fax/Tel6
Fax/Tel mode helps you automatically 
manage incoming calls, by recognizing 
whether they are fax or voice calls and 
handling them in one of the following ways:
„ Faxes will be...

Receiving a Fax49
6
Receive mode settings6
Ring Delay6
The Ring Delay sets the number of times the 
machine rings before it answers in  Fax Only 
or  Fax/Tel  mode. If you have external or 
extension phones on the same line as the 
machine or subscribe to the telephone 
company’s Distinctive Ring service, keep the 
ring delay setting of 4.
(See  Using external and extension 
telephones  on page 61 and  Easy Receive 
on page 50.)
If toll saver is  on, then the ring delay setting 
has no effect. See...

Chapter 6
50
Easy Receive6
If Easy Receive is  On:6
The machine receives a fax call 
automatically, even if you answer the call. 
When you see  Receiving on the LCD or 
when you hear “chirps” through the handset 
you are using, just replace the handset. Your 
machine will do the rest. 
If Easy Receive is  Semi: (MFC-665CW 
and MFC-845CW only)
6
The machine will only receive a fax call 
automatically if you answered it using the 
machine’s handset or cordless handset or 
Speaker Phone. If you answered at...

Receiving a Fax51
6
Additional receiving 
operations
6
Printing a reduced incoming 
fax6
If you choose On, the machine automatically 
reduces each page of an incoming fax to fit on 
one page of A4, Letter, Legal size paper. The 
machine calculates the reduction ratio by 
using the page size of the fax and your Paper 
Size setting (See  Paper Size on page 27).
aPress Menu.
bPress  a or  b to choose  Fax.
Press  OK.
cPress  a or  b to choose 
Setup Receive .
Press  OK.
dPress  a or  b to choose 
Auto...

52
7
Voice operations7
Voice calls can be made either with the 
handset, the cordless handset (MFC-845CW 
only), the speaker phone, an extension or 
external telephone, by dialing manually, or by 
using Quick-Dial numbers.
Note
If you have the MFC-845CW, please see the 
Digital Cordless Handset User’s Guide.
 
Making a telephone call 
(MFC-665CW and 
MFC-845CW only)7
aDo one of the following:„  (MFC-665CW) Pick up the handset 
or press  Speaker Phone .
„  (MFC-845CW) Pick up the cordless 
handset and...

Telephone Services and External devices53
7
For MFC-845CW7
aIf you answered by pressing 
Speaker Phone on the machine, press 
Hold/Intercom  on the machine to put a 
call on Hold.
bTo release the call from Hold, press 
Speaker Phone  on the machine.
Note
You can pick up an extension phone and 
continue speaking without releasing the 
call from Hold on the machine.
 
Tone or Pulse (Canada only)7
If you have a Pulse dialing service, but need 
to send Tone signals (for example, for 
telephone banking),...

Chapter 7
54
Telephone services7
Your machine supports the Caller ID and 
Distinctive Ring subscriber telephone 
services that some telephone companies 
offer.
Features like Voice Mail, Call Waiting, Call 
Waiting/Caller ID, RingMaster, answering 
services, alarm systems or other custom 
features on one phone line may affect the 
way your machine works. If you have Voice 
Mail on your phone line, please read the 
following carefully.
Distinctive Ring7
Brother uses the term ‘Distinctive Ring’ but...