Brother Intellifax 4100 Fax Machine Owners Manual

SETUP RECEIVE   5 - 5
Advanced Receiving Operations
Operation from Extension Telephone or External Telephone
If you answer a fax call on an extension phone (or on an external phone in the 
EXT.  jack), you can make your machine take over by using the Fax Receive 
Code. When you press the Fax Receive Code  5 1, the machine starts to 
receive a fax. (See 
Setting Ring Delay, Page 5-2 and Easy Receive, Page 5-3.)
If the machine answers a voice call and double-rings for you to take over, use 
the Telephone...

5 - 6   SETUP RECEIVE
Printing a Fax in Memory
If you have Fax Storage ON for Remote Retrieval you can still print a fax in the 
memory when you are at your machine. (See 
Setting Fax Storage, Page 9-3.)
1Press Menu, 2, 5, 4.
2Press Fax Start.
3After printing is finished, and then press 
Stop/Exit.
Memory Security (Not available for FAX-4100)
Memory Security lets you prevent unauthorized access to the machine. The 
machine will not send faxes or print received faxes without the password. You 
cannot...

SETUP RECEIVE   5 - 7
Turning Memory Security OFF
1Press Menu, and then enter the registered 4-digit password.
Memory Security is automatically turned off and the LCD shows the Date and 
Time.
 
Polling
Polling is the process of retrieving faxes from another fax machine.  You can 
use your machine to “poll” other machines, or you can have someone poll your 
machine. 
All parties involved in polling need to set up their fax machines to accommodate 
polling.  When someone polls your machine to receive a...

5 - 8   SETUP RECEIVE
Setting Up Sequential Polling Receive
Your machine can request documents from several fax units in a single 
operation. Afterward, a Sequential Polling Report will be printed. (See 
Canceling a Scheduled Job, Page 5-8.)
1Press Menu, 2, 1, 7.
2Press   or   to select Polling ON (or 
OFF), and then press Set.
3Specify the destination fax machines you 
wish to poll using One Touch, Speed 
Dial, a Group or the dial pad. You must 
press Broadcast between each location. 
4Press Fax Start....

SETUP SEND   6 - 1
66Setup Send
Before You Begin
Before you begin sending faxes, please be sure to read all the instructions and 
cautions listed below for placing originals in the automatic document feeder.
Using the ADF (Automatic Document Feeder)
Documents must be between 5.8 and 8.5 inches wide between 3.9 and 14.1 
inches long. Your machine can scan an image only 8.15 inches wide, regardless 
of how wide the paper is. 
Fan the pages before 
placing them in the ADF.
Make sure you insert 
documents...

6 - 2   SETUP SEND
Sending Faxes with Multiple Settings
When you send a fax you can choose any 
combination of these settings:  add a coverpage 
and select a comment; set the contrast or 
resolution; send using overseas mode, call 
reservation or delayed fax timer, polling 
transmission or real time transmission. After each menu selection is accepted, 
the LCD will ask if you want to enter other settings:
Press 1 if you want to select additional settings. The LCD returns to the 
SETUP SEND menu—OR—
Press...

SETUP SEND   6 - 3
Dual Access
You can scan up to 50 documents into the fax memory, even while the machine 
is receiving or sending another fax (from memory). You can set temporary 
settings for each fax you’re scanning, except Timer and Polling.
If you try to scan and store a 51st fax, the machine will send it immediately, 
without storing it in memory.
1Place the original face down in the ADF.
2Enter the fax number.
3Press Fax Start. As the machine scans the original, the LCD shows the job 
number...

6 - 4   SETUP SEND
Checking the Jobs Status
Check which jobs are still waiting in memory to be sent. (If no jobs are waiting, 
the LCD shows NO JOB WAITING.) (
Canceling Jobs in Memory on this page.)
1Press Menu, 2, 6.
2If you have multiple jobs waiting, use   or   to scroll through the list.
3Press Stop/Exit.
Canceling a Job While Scanning the Original
You can cancel a job while you are scanning it into memory by pressing 
Stop/Exit.  Eject the document by pressing Stop/Exit again.
Canceling Jobs in...

SETUP SEND   6 - 5
Basic Sending Operations
Contrast
If your document is very light or very dark, you might want to set the contrast. 
Use S.LIGHT to send a very light document. Use S.DARK to send a very dark 
document.
1Place the original face down in the ADF.
2Press Menu, 2, 2, 1.
3Use   or   to select AUTO, S.LIGHT or S.DARK, and then press Set.
4Press 1 if you want to select additional settings. The LCD returns to the 
SETUP SEND menu—OR—Press 2 if you are finished choosing settings, and 
go to Step...

6 - 6   SETUP SEND
Composing Electronic Cover Page
The cover page is generated at the receiving party’s machine. Your cover page 
includes the name stored in the One Touch or Speed Dial memory. If you’re 
dialing manually, the name is left blank. (See 
One Touch Dialing, Page 7-5 and 
Speed Dialing, Page 7-5.)
The cover page indicates your Station ID, and the number of pages you’re 
sending. If you have Cover Page Setup set to ON, the number of pages remains 
blank. (Menu, 2, 2, 8.) (See 
Setting Station...