Brother Intellifax 4100 Fax Machine Owners Manual

AUTO DIAL NUMBERS AND DIALING OPTIONS   7 - 6
Broadcasting
Broadcasting is automatically sending the same fax message to multiple fax 
numbers.  Using the Broadcast key, you can include Groups, One Touch 
locations, Speed Dial locations, plus up to 50 manually dialed numbers.  
However, available memory will vary with the types of jobs in memory and the 
number of locations used for broadcasting.  If you broadcast to more than the 
maximum locations available, you will not be able to set up transmissions...

7 - 7   AUTO DIAL NUMBERS AND DIALING OPTIONS
Access Codes and Credit Card Numbers
Sometimes you may want to choose from among several long distance carriers 
when you make a call.  Rates may vary depending upon the time and destination.  
To take advantage of low rates, you can store the access codes or long-distance 
carriers as One Touch and Speed Dial numbers. You can store these long dialing 
sequences by dividing them and setting them up separately in any combination.  
You can even include manual...

TELEPHONE SERVICES   8 - 1
88Telephone Services
Custom Features
Your fax machine supports the Distinctive Ring and Caller ID telephone 
services offered by some telephone companies.
Distinctive Ring
The term “Distinctive Ring” is used by Brother to identify a phone company 
service that is given many names, depending on the Telephone Company you are 
using. For example, this service may be called SmartRing, RingMaster, Teen-
Ring, Indent-a-Call or Indent-a-Ring.
What Does Your Telephone Company’s...

8 - 2   TELEPHONE SERVICES
Do You Have Voice Mail?
If you have Voice Mail on the phone line you on which will install your new 
machine on, there is a strong possibility that Voice Mail and the fax machine 
will conflict with each other while receiving incoming calls. However, this 
Distinctive Ring feature allows the use of more than one number on your 
line, so both Voice Mail and the fax machine can coexist peacefully. If each 
one has a separate phone number, neither will interfere with the other’s...

TELEPHONE SERVICES   8 - 3
Very Important
If you have Voice Mail, or a TAD (Telephone Answering Device) and want to 
keep one of your phone numbers dedicated only to fax calls, you must leave the 
machine in MANUAL mode at all times while using the Distinctive Ring 
Feature. Here’s why: Manual mode will never pick up a call by itself, since it is 
«Neutral». When the machine is in this «neutral» mode, the Distinctive Ring 
Feature can be activated. The distinctive ring feature is actually an answering...

8 - 4   TELEPHONE SERVICES
Viewing Caller ID List
Caller ID memory stores information for up to thirty calls; when the thirty-first 
call comes in, information about the first call is erased.  You can scroll through 
Caller ID information to review those calls made to your machine.
1Press Menu, 2, 0, 2.
2Press   or   to select DISPLAY # and 
then press Set.
If the name was not received, it will not be displayed.
3Press   or   to scroll through the Caller ID memory to select the Caller ID 
you want to...

REMOTE FAX OPTIONS   9 - 1
99Remote Fax Options
Fax Forwarding/Paging
Programming a Fax Forwarding Number
When Fax Forwarding is set to ON, your machine stores the received fax in 
memory, then dials the fax number you’ve programmed, and forwards the fax 
message.
1Press Menu, 2, 5, 1.
2Press   or   until the LCD shows 
FAX FORWARD and then press Set.
3The screen prompts you to enter the 
number of the fax machine where faxes 
will be forwarded. Enter the forwarding 
number (up to 20 digits) and then...

9 - 2   REMOTE FAX OPTIONS
Programming Your Pager Number
When Paging is selected, your machine dials the pager number you’ve 
programmed, and then dials your Personal Identification Number (PIN); this 
activates your pager so you know you have a fax message in the memory.
1Press Menu, 2, 5, 1.
2Press   or   until the LCD shows 
PAGING and then press Set.
3Enter your pager phone number (up to 20 
digits) followed by # #, and then press 
Set.  Do not include the area code if it is 
the same as that of your...

REMOTE FAX OPTIONS   9 - 3
Setting Fax Storage
If you set Fax Storage to ON, you will be able to retrieve fax messages from 
another location using Fax Forwarding, Paging or Remote Retrieval functions.  
The LCD will indicate when you have a fax stored in memory. (See 
Remote 
Retrieval
, Page 9-4.)
1Press Menu, 2, 5, 2. The screen prompts 
you to choose a fax setting.
2Press   or   to select ON (or OFF), 
and then press Set.
3Press Stop/Exit.
4If you press 1, all fax data is erased and Fax 
Storage is...

9 - 4   REMOTE FAX OPTIONS
Changing Remote Retrieval Access Code
Enter your Remote Retrieval Access Code when the machine picks up your call, 
so you can access features remotely. The access code is preset to 1 5 9  , but 
you can change this. The   cannot be changed.
1Press Menu, 2, 5, 3.
2Enter a three-digit number from 000 to 
999, and then press Set.
(Do not use the same digits that appear in your Fax Receive Code or Telephone 
Answer Code.)
3Press Stop/Exit.
Remote Retrieval
You can call your...