Brother Intellifax 4100 Fax Machine Owners Manual

INTRODUCTION   1 - 1
11Introduction
Using This Manual
Thank you for purchasing a Brother fax machine. 
This machine has been designed to be simple to use, with LCD screen prompts 
to guide you through programming your machine. However, you can use your 
machine to its fullest potential by taking a few minutes to read this manual.
Finding Information
All chapter headings and subheadings are listed in the Table of Contents. You 
will be able to find information about a specific feature or operation by...

1 - 2   INTRODUCTION
Test Sheet Procedure and Product Registration 
(For USA Only)
After programming your Station ID, please fill out the TEST SHEET included 
with your machine and then fax it to Brother’s Automated Fax Response System 
as your first transmission. This will verify that your machine is properly 
installed. To receive a response, you must set up your Station ID.  (See 
Setting 
Station ID
, Page 4-3.)
When this document is received, a confirmation sheet and Product Registration 
form will...

INTRODUCTION   1 - 3
Control Panel Overview
FAX-4100, FAX-4750e and FAX-5750e have the same control panel keys.
1Toner Empty Icon
The Toner icon flashes on and off when 
toner is low, so you’ll know to order 
another toner cartridge.  You will be 
able to print until the indicator stays on.
2LCD (Liquid Crystal Display)
Displays messages to help you set up 
and operate your machine.
3Programming Keys:
Menu
Lets you access the Menu and 
Programming mode.
Set
Stores a menu setting in the machine.
Also use...

1 - 4   INTRODUCTION
8Dial Pad
Dials phone and fax numbers, and can 
be used as a keyboard for entering 
information into the machine.
(For Canada only) The # key lets you 
switch the dialing type during a 
telephone call from 
PULSE to TONE.
9Volume High/Low Keys
Lets you adjust speaker, ring and 
handset volume.
0Stop/Exit
Stops a fax, cancels an operation or exits 
from Menu mode.
AFax Start
Starts an operation, such as sending a 
fax.
BCopy Keys:
Enlarge/Reduce
Lets you enlarge or reduce copies...

INTRODUCTION   1 - 5
About Fax Machines
If you’re a first-time fax machine user, fax operation might seem a little 
mysterious. Soon, you’ll recognize the unusual fax tones on your phone line, 
and be able to send and receive faxes easily. 
Custom Features
Do You Have Voice Mail on the Phone Line?
If you have Voice Mail on the phone line on which you will install your new fax 
machine, there is a strong possibility that Voice Mail and the fax machine will 
conflict with each other while receiving...

1 - 6   INTRODUCTION
Fax Tones and Handshake
When someone is sending a fax, the machine sends fax calling tones (CNG 
tones)—soft, intermittent beeps at 4-second intervals. You’ll hear them when 
you dial and press Fax Start; they continue for about 60 seconds after dialing. 
During that time, the sending machine must begin the “handshake” with the 
receiving machine. Each time you use automatic procedures to send a fax, you 
are sending CNG tones over the phone line. You’ll soon learn to listen for...

ASSEMBLY AND CONNECTIONS   2 - 1
22Assembly and Connections
Packing List
Make sure you have the following items:
NoteIf an item is missing, call Brother Customer Service at 1-800-284-4329 (in 
USA), 1-877-BROTHER (in Canada) or (514) 685-6464 (in Montreal). See 
Ordering Accessories and Supplies, Page ii for the correct item numbers.
Whenever you transport the machine, use the packing materials that came with 
your machine. If you do not pack the machine correctly, you may void your 
warranty.
Document...

2 - 2   ASSEMBLY AND CONNECTIONS
Choosing a Location
Place your machine on a flat, stable surface, such as a desk. Select a place that 
is free of vibration and shocks. Locate the machine near a telephone jack and a 
standard, grounded power outlet.
WARNING
Never install telephone wiring during a lightning storm.
We recommend that this product be used with a surge protection device to protect the 
product against lightning storms.
Never install a telephone jack in a wet location unless the jack is...

ASSEMBLY AND CONNECTIONS   2 - 3
Assembly
Installing the Drum Unit Assembly 
(with Toner Cartridge)
1Unpack the drum unit assembly, 
including the toner cartridge, and 
gently rock it from side to side five or 
six times to distribute the toner evenly 
inside the cartridge.
2Open the front cover of the machine.
3Insert the drum unit assembly into the 
machine.
4Close the front cover.
To prevent damage to the drum, do not expose it to light for longer 
than a few minutes. 

2 - 4   ASSEMBLY AND CONNECTIONS
Attaching the Trays
1Attach the 
Document        
Support and 
Document Tray 
with Extension.  
Unfold the 
extension, which 
holds documents 
in place.
2Unfold the Front 
Output Bin Extension, which holds 
printed pages in place.
Connecting Paper Cassette #2 
(Option for FAX-4100 and FAX-4750e) 
1Carefully pick up the machine 
and place it on top of Paper 
Cassette #2.
Document
Support
Document Tray
with Extension
Front 
Output Bin
Extension