Brother Intellifax 1270e Fax Machine Owners Manual

							AUTO DIAL NUMBERS AND DIALING OPTIONS   7 - 2
6Return to Step 2 to store another One Touch number—OR—Press Stop/Exit.
When you dial an AUTO DIAL number the LCD shows the name you’ve stored, 
or if you haven’t stored a name, the number you’ve stored.
You can use chain dialing to store long dialing sequences. For example, to store 
9 1 201 555 1234 987 65 4321, divide the number into two parts. Store the first part 
as a Chain type number (this tells the system that the dialing sequence is not 
complete). 
CHAIN—9 1 201 555 1234
The last part of the One Touch number must be stored as any of the other following 
three types.
FAX or FAX/TEL or TEL—987 65 4321
Now when you dial, just press the two keys (one after the other in order) where you’ve 
stored the two parts of the number.
Storing Speed Dial Numbers
You can store Speed Dial numbers, so you can dial by pressing only four keys and Fax 
Start. There are 100 Speed Dial locations. 
1Press Menu/Set, 6, 2.
2Use the dial pad to enter a two-digit location 
(00–99), and then press Menu/Set.
3Enter the number (up to 20 digits), 
and then press Menu/Set.
4Use the dial pad to enter the name or company 
(up to 15 characters), and then press 
Menu/Set—OR—Press Menu/Set to store 
the number without a name. (See Details for Entering Text, page 4-2.)
5Press   to select the type of number, and then press Menu/Set.
6Return to Step 2 to store another Speed Dial number—OR—Press Stop/Exit.
If you must wait for another dial tone at any point in the dialing sequence, store a 
pause at that place in the number by pressing Redial/Pause. Each key press adds a 
3.5 second pause.
FAXa fax only number
TELa telephone (voice) number
FAX/TELboth a fax and telephone (voice) number
CHAINa number (usually an access code) for chain dialing
2.SPEED-DIAL
SPEED-DIAL? #
#05:
NAME:
or 
						

							7 - 3   AUTO DIAL NUMBERS AND DIALING OPTIONS
Changing One Touch and Speed Dial Numbers
If you try to store a One Touch or Speed Dial number in a location where a number is 
already stored, the LCD shows the current name or number stored there, then prompts 
you to either    1. CHANGE—OR—2. EXIT. 
1Press 1 to change the number stored, or press 2 to exit without making a change.
2Enter a new number.
•If you want to erase the whole number, press Stop/Exit when the cursor is to 
the left of the digits. The letters above and to the right of the cursor are deleted.
•If you want to change a digit, use   or   to position the cursor under the digit 
you want to change, and then type over it.
3Follow the directions beginning at Step 3 in Storing One Touch Numbers or Storing 
Speed Dial Numbers.
Setting Up Groups for Broadcasting
Groups allow you to send the same fax message to many fax numbers by pressing only 
one One Touch key (Broadcasting). Each Group uses up a One Touch key so you must 
save a key for each Group. First, you’ll need to store each fax number as a One Touch 
or Speed Dial number.  Then, you can combine them into a Group. Finally, you can have 
up to six small Groups, or you can assign up to 111 numbers to one large Group. (See 
Storing One Touch Dial Numbers, page 7-1, Storing Speed Dial Numbers, page 7-2 and 
Broadcasting, page 7-6.)
1Press Menu/Set, 6, 3.
2Select the One Touch key where you wish to 
store the number.  (For example, press One 
Touch key 3 to store a Group.)
3Use the dial pad to identify the Group with a 
number, and then press Menu/Set. 
(For example, press 1 for Group 1.)
4To include One Touch or Speed Dial numbers 
in the Group, enter them as if you were dialing. 
For example, for One Touch key 4, press One 
Touch key 4. For Speed Dial location 09, press Search/Speed Dial, and then press 
0, 9 on the dial pad. The LCD shows 04#09.
5Press Menu/Set to accept the numbers for this 
Group.
6Use the dial pad to enter a name for the Group, and then press Menu/Set. (For 
example, NEW CLIENTS) (See Details for Entering Text, page 4-2.)
7Press Stop/Exit.
You can print a list of all One Touch and Speed Dial numbers.  
(See  Printing Reports, Chapter 11.)
3.SETUP GROUPS
SELECT ONE-TOUCH
SETUP GROUP:GO
G01:*O4#O9
NAME: 
						

							AUTO DIAL NUMBERS AND DIALING OPTIONS   7 - 4
Dialing Options
You can use your fax machine to make voice telephone calls by dialing manually or 
by using Search, One Touch or Speed Dial memory. You can use the handset to make 
and receive calls.
When you dial an auto dial number, the LCD shows the name you’ve stored, or if you 
haven’t stored a name, the fax number you’ve stored.
Manual Dialing 
Manual dialing is simply pressing all of the digits of the phone number. 
1Pick up the handset—OR—Press Hook.
2When you hear a dial tone, dial the call using the dial pad.
3If you pressed Hook to dial the call, pick up the handset when the other party answers. 
(The speaker works only one way; the other party won’t be able to hear you unless you 
pick up the handset.)
4To hang up, replace the handset.
One Touch Dialing 
1Pick up the handset—OR—Press Hook.
2When you hear a dial tone, press the One Touch key of the location you want to call.
3If you pressed Hook to dial the call, pick up the handset when the other party answers. 
(The speaker works only one way; the other party won’t be able to hear you unless you 
pickup the handset.)
4To hang up a voice call, replace the handset. 
If you try to use a One Touch location with no number stored in it, you will hear a 
warning sound, and LCD will show NOT REGISTERED. The LCD returns to 
normal after two seconds.
If you are sending a fax, press Fax Start after pressing the One Touch key. If you 
picked up the handset, press Fax Start when the receiving fax machine answers with 
fax tones. 
						

							7 - 5   AUTO DIAL NUMBERS AND DIALING OPTIONS
Speed Dialing 
1Pick up the handset—OR—Press Hook.
2When you hear a dial tone, press Search/Speed Dial, press #, and then press the 
two-digit Speed Dial number.
3If you pressed Hook to dial the call, pick up the handset when the other party answers. 
(The speaker works only one way; the other party won’t be able to hear you unless you 
pick up the handset.)
4To hang up a voice call, replace the handset. 
Dialing Access Codes and Credit Card Numbers
Sometimes you may want to choose from among several long distance carriers when 
you make a call. Rates may vary depending upon the time and destination. To take 
advantage of low rates, you can store the access codes or long-distance carriers as One 
Touch and Speed Dial numbers. You can store these long dialing sequences by 
dividing them and setting them up separately in any combination. You can even 
include manual dialing using the dial pad. The combined number will be dialed in the 
order you enter it, as soon as you press Fax Start. Make sure you select CHAIN as 
the type of the number when you store it as a One Touch or Speed Dial.  (See Storing 
One Touch Dial Numbers and Storing Speed Dial Numbers, page 7-1 to 7-2.)
For example: 
You store “555”on One Touch key 3 and “7000”on One Touch key 4. If you press One 
Touch 3, 4 and Fax Start you will dial “555-7000”. To temporarily change a number, 
you can substitute part of the number with manual dialing using the dial pad. For 
example, to change the number to 555-7001 you can press One Touch 3, and then 
press 7, 0, 0, 1 using the dial pad. 
If you are sending a fax, press Fax Start after entering the Speed Dial number. If you 
picked up the handset, press Fax Start when the receiving fax machine answers with 
fax tones.
Pause after dialing Speed Dial numbers for the name to be displayed before you enter 
the next portion of the dialing sequence. 
						

							AUTO DIAL NUMBERS AND DIALING OPTIONS   7 - 6
Search 
You can search for names you have stored in One Touch and Speed Dial memories. 
Names are shown alphabetically or numerically. (See Storing One Touch Dial 
Numbers, page 7-1 and Storing Speed Dial Numbers, page 7-2.)
1Press Search/Speed Dial, and then enter the first letter of the name.
2Press   or   to search alphabetically and   to search numerically.
3When the LCD shows the name you want to call, pick up the handset for a voice call.
4Press Fax Start to begin dialing.
5If you pressed Hook to dial the call, pick up the handset when the other party answers. 
(The speaker works only one way; the other party won’t be able to hear you unless you 
pick up the handset.)
6When the call is over, hang up to end the call.
Redial
If the last number you dialed was busy, press Redial/Pause for easy dialing.
Broadcasting
Using the numbers you have stored in Groups, One Touch and Speed Dial memory, you can 
“Broadcast” faxes automatically to a maximum of 112 different locations in a few simple steps.
After the Broadcast is completed, a Broadcast Report will be printed automatically to 
let you know the results.
1Insert the original in the ADF.
2Press Quick Scan/Reports. The LCD shows how much memory is available.
3Enter the One Touch and Speed Dial numbers (one after the other) or a Group number 
you have stored.
4Press Fax Start. The FAX stores the document in memory, and then transmits it to 
all the numbers you entered.  If the line is busy, your machine will redial.
Press Stop/Exit during transmission to cancel the current fax Broadcast.
or 
						

							7 - 7   AUTO DIAL NUMBERS AND DIALING OPTIONS
Next-Fax Reservation
Even if your fax machine is receiving another fax, you can set your machine to send 
your fax next. This way, you don’t have to wait for it to finish sending or receiving the 
other fax. You can dial this fax call manually, or by using Redial, One Touch, Speed 
Dial, or Chain dialing. (When you use One Touch and Speed Dial, only the memory 
location—not the name of the person you’re calling—is displayed.) 
1Place the originals in the ADF. If necessary, press Resolution to adjust resolution.
2Enter the fax number.
3Press Fax Start.
4Press Menu/Set. The LCD shows: 
5To cancel the reservation, remove the originals 
and press Stop/Exit.
Multiple Resolution Transmission
Use this feature to select separate resolution settings for each page of the fax you’re 
sending.  This could be useful if you’re sending a fax with photos and letters, or some 
pages with small print and others with normal print.  Resolution settings return to 
STANDARD after the fax is sent. (See Resolution, page 6-6)
1Insert the originals in the feeder, and then press 
Menu/Set, 3, 4.
2Use   to select resolution for page 1, and then press Menu/Set. 
3Repeat Step 2 for subsequent pages. 
4Press Stop/Exit when you’re finished. The 
LCD shows
5Press 1 if you want to select additional settings. 
The LCD returns to the SETUP SEND menu
—OR—Press 2 if you are finished choosing 
settings, and go to Step 6. The LCD prompts 
you to enter the fax number you want to call.
6Enter the fax number you’re calling.
7Press Fax Start.
You can’t use this feature if there is an original waiting in the ADF (possibly for 
Delayed Fax or Polled Transmit).
If you use Next-Fax Reservation , the machine will send an original without storing 
it in memory.
To copy an original using multiple resolutions, press Copy in Step 6.
NEXT-FAX RESERVD
4.RESOLUTION
or
OTHER SETTINGS?
ACCEPTED 
						

							AUTO DIAL NUMBERS AND DIALING OPTIONS   7 - 8
Pause
Press Redial/Pause to insert a pause between numbers. Each key press adds a 3.5 
second delay.
Hold
1Press Hold/Caller ID to put a call on Hold.
2You can put down the handset without disconnecting the call.
3Pick up the fax machine handset to release the call from Hold. Picking up an extension 
handset will not release the call from Hold.
Tone/Pulse
If you have pulse dialing service but need to send tone signals (for example, for 
telephone banking), follow the directions below. If you have touch tone service, you 
do not need this feature to send tone signals.
1Lift the handset.
2Press #. Any digits dialed after this send tone signals.
3When you hang up, the fax machine returns to pulse dialing service. 
						

							8 - 1   TELEPHONE SERVICES
8Telephone Services
Custom Features 
Your fax machine supports the Distinctive Ring, Caller ID and Call Waiting/Caller ID 
telephone services offered by some telephone companies.
If you have Voice Mail on your phone line, please read the following carefully.
Distinctive Ring 
The term “Distinctive Ring” is used by Brother to identify a telephone company 
service that is given many names, depending on the telephone company you are using.  
For example, this service may be called SmartRing, RingMaster, Teen-Ring, Ident-a-
Call or Ident-a-Ring.
What Does Your Telephone Company’s “Distinctive Ring” Do?
Your telephone company’s Distinctive Ring service allows more than one number to 
be on same phone line. If you need more than one phone number, it is an 
inexpensive alternative to paying for an additional line.  Each phone number has 
its own distinctive ring pattern, so you’ll know which phone number is ringing.  This 
is one way you can have a separate phone number for your fax machine. 
What Does Brother’s “Distinctive Ring” Do?
The Brother machine has a Distinctive Ring feature that allows you to use your fax 
machine to take full advantage of the telephone company’s Distinctive Ring service. 
You can dedicate the new phone number on your line to receive only faxes.
If you have Voice Mail, only Call Waiting, RingMaster, an answering service, an 
alarm system or other custom feature on your telephone line, it may create a problem 
in the operation of your fax machine. 
(See Custom Features on a Single Line, page 13-8.)
Please consult your telephone company for availability and rates. 
You must purchase your telephone company’s Distinctive Ring service before you 
program the Brother machine to work with it.
Note
Note 
						

							TELEPHONE SERVICES   8 - 2
Do You Have Voice Mail?
If you have Voice Mail on the phone line you will install your new fax machine on, 
there is a strong possibility that Voice Mail and the fax machine will conflict with each 
other while receiving incoming calls. However, this Distinctive Ring feature allows 
the use of more than one number on your line, so both Voice Mail and the fax 
machine can coexist peacefully. If each one has a separate phone number, neither 
will interfere with the other’s work.
If you decide to get the Distinctive Ring service from the telephone company, you will 
need to follow the directions below to “register” the new Distinctive Ring pattern they 
provided, so your fax machine can recognize its incoming calls.
Before You Choose the Ring Pattern to Register 
You can register only one Distinctive Ring pattern with the fax machine. Some ring 
patterns cannot be registered. Please refer to some popular ring pattern examples that 
will be provided from the telephone company in the USA and Canada that are shown 
in the Brother compatibility table below.
The fax machine will answer only calls to its registered number.
The first two rings are silent on the fax machine.  This is because the fax must « listen »  
to the ring pattern (compare it to the pattern that was “registered”).
 If you program the fax machine correctly, it will recognize the registered ring pattern 
of the “fax number” within two ring patterns and automatically answer with a fax tone. 
When the “voice number” is called, the fax machine will not interrupt the call. 
You can change or cancel the Distinctive Ring pattern at any time. You can switch it 
off temporarily, then turn it back on. When you get a new fax number, make sure you 
reset this menu selection.
Ring 
PatternRings
1 long - long
2 short - long - short
3 short - short - long
4 very long (normal pattern)
If the ring pattern the telephone company provided cannot be registered by the fax, 
please check for other available ring pattern choices from the telephone 
company.
Note 
						

							8 - 3   TELEPHONE SERVICES
Very Important
If you have Voice Mail or a TAD (Telephone Answering Device) and want to keep 
one of your phone numbers dedicated only to fax calls, you must leave the fax machine 
in MANUAL mode at all times while using the Distinctive Ring feature. Here’s why:  
Manual mode will never pick up a call by itself, since it is «Neutral ».  When the fax 
machine is in this « neutral » mode, the Distinctive Ring feature can be activated. The 
Distinctive Ring feature is actually an answering mode. So, do not activate FAX 
ONLY mode or FAX /TEL mode while using Distinctive Ring; otherwise, the fax 
machine will answer calls for all the numbers.
Registering the Distinctive Ring Pattern
1Set the fax machine to MANUAL mode.
2Press Menu/Set, 0, 1.
3Press   to select DISTINCTIVE:SET?, and then press Menu/Set.
4Press   to select the prestored ring pattern you want to assign, and then press 
Menu/Set. (You will hear each pattern as you scroll through the four patterns.)
Be sure to choose the pattern assigned by the telephone company.
5Press Stop/Exit.
Caller ID
The Caller ID feature of this fax machine lets you use the Caller ID subscriber service 
offered by many local telephone companies. After at least two rings, the LCD shows 
the telephone number of your caller (or up to 16 characters of the name, if available). 
Once you pick up the handset the Caller ID information disappears from the LCD, but 
the call information remains stored in the Caller ID memory.
Caller ID service varies with different carriers. Call your local telephone company to 
determine the kind of service available in your area.
Caller ID Log
Your fax machine stores up to 30 of the last Caller IDs received into the fax machine’s 
memory in the Caller ID Log. When the thirty-first call comes in, information about 
the first call is erased. You can print the report or scroll through Caller ID information 
to review those calls made to your fax machine.CALL PICKUPremains on the LCD when no Caller ID information was 
transmitted
OUT OF AREAmeans the call originates outside your Caller ID sevice area
PRIVATE CALLmeans the caller has intentionally blocked transmission of  
information
1.DISTINCTIVE
or
or