Brother Intellifax 1270e Fax Machine Owners Manual

							SETUP SEND   6 - 1
6Setup Send
Before You Begin
Before you begin sending faxes, make sure you read all the instructions and cautions 
for placing originals in the automatic document feeder. 
Automatic Document Feeder (ADF)
Originals must be between 5.8 and 8.5 inches wide and between 5.9 and 23.7 inches 
long. Your fax machine can scan an image only 8.2 inches wide, regardless of the 
paper width.
Make sure you place the original face down, top edge first in the ADF.
Adjust the paper guides to fit the width of your original.
The ADF can hold up to 20 pages (17lb -20 lb), feeding each one individually through 
the fax machine. Use standard (17 lb –24 lb) paper when using the ADF; if you’re 
using heavier paper, feed each sheet individually to prevent paper jams.
Make sure originals written with ink are completely dry.
DO NOT use curled, wrinkled, folded or ripped paper, or paper with staples, paper 
clips, paste or tape attached. DO NOT use cardboard, newspaper or fabric.
You should press Resolution (before you send the fax) to select the resolution for 
the type of original you’re sending. (See Resolution, page 6-6.)
Paper guides 
						

							6 - 2   SETUP SEND
Manual Transmission
Manual transmission lets you hear the dial tone, ringing and fax receiving tones before 
sending the fax. 
1Place the original face down in the ADF.
2Pick up the handset and listen for a dial tone
—OR—press Hook and listen for a dial tone.
3Enter the fax number you want to call. (You can enter the digits using the dial pad, or 
you can enter a One Touch or Speed Dial number, or you can call using 
Search/Speed Dial.) (See One Touch Dialing, page 7-4 and Search, page 7-6.)
4When you hear the fax tone, press Fax Start.
5If you’re using the handset, hang up.
Automatic Transmission
This is the easiest way to send a fax. 
IMPORTANT:  Do not pick up the handset or press Hook.
1Place the original face down in the ADF.
2Enter the fax number using One Touch, Speed Dial, Search or the dial pad. 
(See One Touch Dialing, Speed Dialing and Search, pages 7-4 to 7-6.)
3Press Fax Start.
Manual and Automatic Fax Redial
If you’re sending a fax manually and the line is busy, press Redial/Pause to try 
again. Anytime you want to make a second call to the last number dialed, press 
Redial/Pause to save time.
If you’re sending a fax automatically and the line is busy, the fax machine will redial 
automatically up to three times at 5 minute intervals. 
						

							SETUP SEND   6 - 3
Quick-Scan Fax Transmission
You can scan a fax into the fax machine’s memory to be sent as soon as the scan is 
complete.  This way, you don’t have to wait for the entire fax to be transmitted before 
you retrieve your original.
If you get an OUT OF MEMORY message while scanning the first page of a fax, 
press Stop/Exit to cancel the scan.  If you get an OUT OF MEMORY message 
while scanning in a subsequent page, you’ll have the option to press Fax Start to 
transmit the pages scanned so far, or to press Stop/Exit to cancel the Quick Scan 
operation.
1Place the original face down in the ADF.
2Press Quick-Scan/Reports.  The LCD indicates how much memory is available.
3Enter the fax number.
4Press Fax Start to begin scanning the document into memory.  Once the scan is 
complete, the fax machine dials the call.
Basic Sending Operations
Composing Electronic Cover Page
The cover page is generated at the receiving party’s machine. Your cover page 
includes the name stored in the One Touch or Speed Dial memory. If you’re dialing 
manually, the name is left blank. 
(See One Touch Dialing page 7-4 and Speed Dialing page 7-5)
The cover page indicates the fax is from your Station ID, and the number of pages 
you’re sending. If you have Coverpage Setup set to ON (Menu/Set 3 1), the number 
of pages remains blank. (See Setting Station ID, page 4-1)
Most of the SETUP SEND settings are temporary to allow you to make adjustments 
for each original you send. However, so that you can set up your cover page and cover 
page comments in advance, the Cover Page Setup and Cover Page Message functions 
will change their default settings.
You can select a comment to include on your cover page. 
Instead of using one of the comments above, you can enter up to two customized 
messages, each 27 characters long. Use the chart on page 25 to help enter characters. 
1.COMMENT OFF
4.CONFIDENTIAL
2.PLEASE CALL
3.URGENT 
						

							6 - 4   SETUP SEND
Cover Page for Next Fax Only
Make sure the Station ID is set up (See  Setting Station ID, page 4-1). This feature does 
not work without the Station ID.
You can set the fax to send a cover page with a particular original. This cover page 
will include the number of pages in your original.
1Place the original in the ADF.
2Press Menu/Set, 3, 1.
3When the LCD shows NEXT FAX ONLY?, press Menu/Set.
4Press   to select ON.
5Press Menu/Set. 
6Press   to view the comment selections.
7Press Menu/Set when the LCD shows your 
selection.
8Enter two digits to indicate the number of 
pages your are sending. (Enter 0 0 to leave the 
number of pages blank.) If you make a 
mistake, press   to back up and reenter the 
number of pages.
9Press Menu/Set. The LCD shows:
10Press 1 if you want to select additional 
settings. The LCD returns to the Setup Send 
menu—OR—Press 2 if you are finished 
choosing settings, and go to Step 11.
11Enter the fax number you’re calling.
12Press Fax Start.
Always Send a Cover Page
Make sure Station ID is set up (See Setting Station ID, page 4-1). This feature does not 
work without the Station ID.
You can set the fax machine to send a cover page whenever you send a fax. The 
number of pages in your fax is not included when you use this setting.
1Press Menu/Set, 3, 1.
2Press   to select. 
3Press Menu/Set when the LCD shows 
COVERPAGE: ON?.  (If you select ON, a 
coverpage is always sent when you send a fax.)
or
1.COMMENT OFF
4.CONFIDENTIAL
2.PLEASE CALL
3.URGENT
5.(USER DEFINED)
6.(USER DEFINED)
or
OTHER SETTINGS?
ACCEPTED
COVERPAGE:OFF?
COVERPAGE:ON?
or 
						

							SETUP SEND   6 - 5
4If you selected ON, you must select a 
comment. Press   to view possible 
selections.  (You can select your custom 
comment.)
5Press Menu/Set when the LCD shows your 
selection. The LCD shows:
6Press 1 if you want to select additional settings. The 
LCD returns to the Setup Send menu—OR—Press 2 
to exit if you are finished choosing settings.
Using a Printed Cover Page
If you prefer using a printed cover page that you can write on, you can print the sample 
page and attach it to your fax. 
1Press Menu/Set, 3, 1.
2Press   to select PRINT SAMPLE?.
3Press Menu/Set when the LCD shows your selection. Your fax machine prints a copy 
of your cover page.
Composing Your Own Comments
1Press Menu/Set, 3, 2. The LCD shows:  COVERPAGE MSG. 
2Press   to choose position 5 or 6 for your customized comment.
3Press Menu/Set.
4Use the dial pad to enter your customized comment (up to 27 characters). 
5Press Menu/Set. The LCD shows:
6Press 1 if you want to select additional 
settings. The display returns to the Setup Send 
menu—OR—Press 2 to exit.
1.COMMENT OFF
4.CONFIDENTIAL
2.PLEASE CALL
3.URGENT
5.(USER DEFINED)
6.(USER DEFINED)
or
OTHER SETTINGS?
ACCEPTED
1.COVERPG SETUP
or
- - -
- - -- - -
- - -
TO:
FROM:
COMMENT:FAX: 
TEL: COVER PAGE
PAGE[S] TO FOLLOW
or
OTHER SETTINGS?
ACCEPTED 
						

							6 - 6   SETUP SEND
Contrast
If your original is very light or very dark, you might want to set the contrast accordingly. 
Use 
S.LIGHT to send a very light original. Use S.DARK to send a very dark original.
1Place the original face down in the ADF.
2Press Menu/Set, 3, 3.
3Press   to select AUTO, S.LIGHT or S.DARK, and then press Menu/Set.
4Press 2 if you are finished choosing settings, and go to Step 5—OR—Press 1 if you 
want to select additional settings. The display returns to the Setup Send menu.
5Enter a fax number, and then press Fax Start to send a fax—OR—Press Copy to 
make a copy.
Resolution
When you have an original in the ADF, you can use the Resolution key. Press 
Resolution continuously until you see your selection on the LCD.
Advanced Sending Operations
Overseas Mode
If you have difficulty sending a fax overseas, use the Overseas mode.
After you send a fax using this feature, the feature turns itself off.
1Place the original face down in the ADF.
2Press Menu/Set, 3, 5. 
3Press   to select ON (or OFF), and then press Menu/Set.
4Press 1 if you want to select additional settings. The LCD returns to the Setup Send 
menu—OR—Press 2 if you are finished choosing settings, and then go to Step 5.
5Enter the fax number you’re calling. 
6Press Fax Start. STANDARDsuitable for most typed originals
FINE
good for small print; transmits a little slower than standard resolution
S. FINEgood for small print or artwork; transmits slower than fine resolution
PHOTOuse when original has varying shades of gray; slowest 
transmission time
3.CONTRAST
or
5.OVERSEAS MODE
or 
						

							SETUP SEND   6 - 7
Call Reservation  / Call Back Message
You can send a fax and let the other party know that you want to have a conversation 
after the fax transmission is complete. The receiving fax machine will ring as if it were 
receiving a telephone call and shows CALL PICKUP. If the other party picks up the 
handset, your fax machine will ring. Lift the handset to speak.
If you set Call Reservation and Call Back Message to ON, your fax machine leaves a 
message if the other party does not answer.
1Place the original in the ADF.
2Press Menu/Set, 3, 6. The LCD shows the 
current setting for Call Reservation. 
3Press   to select ON (or OFF).
4If you set Call Reservation to ON, press 
Menu/Set when the LCD shows your 
selection. The LCD shows the current setting 
for Call Back Message.
5Press   to select ON (or OFF).
6Press Menu/Set when the LCD shows your 
selection. The LCD shows
7Press 1 if you want to select additional settings. 
The LCD returns to the SETUP SEND menu—OR—Press 2 if you are finished 
choosing settings, and go to Step 8. The LCD prompts you to enter the fax number you 
want to call.
8Enter the fax number.
9Press Fax Start.
10If you’ve set Call Reservation to ON, pick up your handset if the fax machine rings.
Print Sample Call Back Message
1Press Menu/Set, 3, 6.
2Press   to select PRINT SAMPLE?.
3Press Menu/Set.
You cannot use auto redial with Call Reservation. You cannot use Call Reservation 
with Delayed Transmission or with Polling. You must register your Station ID to set 
Call Back Message to ON.
CALL RESERVE:OFF
6.CALL RESERVE
CALL RESERVE:ONor
CALL BACK:OFF?
CALL BACK:ON?
or
OTHER SETTINGS?
ACCEPTED
6.CALL RESERVE
or 
						

							6 - 8   SETUP SEND
Delayed FAX
You can use this setting to send a fax up to 24 hours later.
1Place the original face down in the ADF.
2You can press Quick-Scan/Reports to use memory transmission—OR—
Leave the original in the ADF to be scanned at the specified time.
3Press Menu/Set, 3, 7.
4Enter the time you want the fax to be sent, in 
24-hour format, and then press 
Menu/Set. (For example, enter 1945 for 7:45 PM)
5Press Menu/Set.
6Press 1 if you want to select additional 
settings. The LCD returns to the Setup Send 
menu.
—OR—
Press 2 if you are finished choosing settings 
and go to Step 7. The LCD prompts you to 
enter the fax number. 
7Enter the fax number.
8Press Fax Start. The machine will wait to send the fax at the time you set up.
Setting Up for Polled Transmit
Polling Transmit is when you set up your fax machine to wait with a document so 
another fax machine can retrieve it.
1Place the document to be retrieved face down in the ADF.
2Press Menu/Set, 3, 8.
3Press   to choose ON, and then press 
Menu/Set.
4Press 1 if you want to select additional settings. The LCD returns to the SETUP 
SEND menu—OR—Press 2 if you are finished choosing settings and go to step 5.
5Press Fax Start. The LCD displays POLLED WAITING.
If you prefer to have the document waiting in memory, press Quick-Scan/Reports 
before pressing Fax Start.
7.DELAYED FAX
ACCEPTED
MEMORY      100%
ENTER FAX NO.
OTHER SETTINGS?
1.YES 2.NO
8.POLLED TX
POLLED TX:ON?or 
						

							SETUP SEND   6 - 9
Canceling a Scheduled Job
You can cancel tasks you’ve scheduled, such as Delayed Fax or Polling Transmit.
1Press Menu/Set, 4. Any waiting jobs appear on 
the LCD. If there are no jobs waiting, the LCD 
shows NO JOB WAITING.
2If you have more than two jobs waiting, press   to select the job you want to 
cancel, and then press Menu/Set.
—OR—
If you have only one job waiting, go to Step 3.
3Press 1 to cancel—OR—Press 2 to exit without canceling.
4Press Stop/Exit.
Interrupting Delayed Fax and Polled Transmit Jobs
You can send a fax or make a copy now, even if you have the fax machine set to send a fax later 
or if you have it set to be polled. However, you cannot use automatic redial or the Menu mode.
1Press Menu/Set, 5.
2Wait two seconds, and then remove the original 
that is waiting in the ADF.
3Place the original you want to send now face 
down in the ADF.
4Enter the number for the fax you want to send now.
5Press Fax Start.
6After the transmission is finished, return the first original to the ADF. 
7Press Menu/Set, 5 to restore the Delayed Fax and/or Polling.
If you have set up a Delayed Fax or Polled Transmit job in memory, you don’t have 
to interrupt it to send a fax or make a copy.
If you have set up a Delayed Fax or Polled Transmit job, the machine will send an 
original without storing it in memory.
4.CANCEL JOB
or
REMOVE ORIGINAL
INSERT ORIGINAL 
						

							7 - 1   AUTO DIAL NUMBERS AND DIALING OPTIONS
7
Auto Dial Numbers 
and Dialing Options
Storing Numbers for Easy Dialing
You can set up your fax machine to do three types of easy dialing: 
One Touch, Speed Dial and Groups for Broadcasting of faxes.
Storing One Touch Dial Numbers
You can store twelve fax/phone numbers that you can dial by pressing one key (and 
Fax Start). To access numbers 07 to 12, hold down Shift. You also can store names 
with these numbers. When you press a One Touch dial location, the LCD shows the 
name or number as the call is dialed. (See One Touch Dialing, page 7-4.)
One Touch keys are not the dial pad keys. They are the six keys (numbers 01–12) 
located on the left side of the control panel.
1Press Menu/Set, 6, 1.
2Press the One Touch key where you want to store a number. 
3Enter a number (up to 20 digits), and then press 
Menu/Set. For example, if you press One Touch key 
2: 
4Use the dial pad to enter the name or company (up 
to 15 characters), and then press Menu/Set. 
—OR—To store the number without a name, press 
Menu/Set. 
(See Details for Entering Text, page 4-2.)
5Press   to select the type of number, and then press Menu/Set.
If you lose electrical power, auto dial numbers in memory will not be lost.
(USA Only) For your convenience, One Touch key 1 is pre-programmed for the 
Brother fax-back system. You can change this number if you wish. 
If you want to enter a pause in the dialing sequence (to wait for an “outside line,” for 
example), press 
Redial/Pause as you’re entering digits. Pressing Redial/Pause 
enters a 3.5-second pause when the number is dialed, and a dash appears on the LCD.
FAXa fax only number
TELa telephone (voice) number
FAX/TELboth a fax and telephone (voice) number
CHAINa number (usually an access code) for chain dialing
1.ONE-TOUCH DIAL
*O2:
NAME:
or