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Brother Intellifax 1270e Fax Machine Owners Manual

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    ix
     
    Setting Paper Size ................................................................ 5-5
    Advanced Receiving Operations ................................................ 5-6
    Operation from External or Extension Telephone............... 5-6
    For FAX/TEL Mode Only .............................................. 5-6
    Changing Remote Codes................................................. 5-6
    To Change Remote Codes .............................................. 5-6
    Printing a Fax in Memory.................................................... 5-7
    Polling.................................................................................. 5-7
    Setting Up Polling Receive ................................................. 5-7
    Setting Up Sequential Polling Receive................................ 5-8 
    6
     
    Setup Send ....................................................................................... 6-1 
    Before You Begin....................................................................... 6-1
    Automatic Document Feeder (ADF) ................................... 6-1
    Manual Transmission .......................................................... 6-2
    Automatic Transmission...................................................... 6-2
    Manual and Automatic Fax Redial ...................................... 6-2
    Quick-Scan Fax Transmission............................................. 6-3
    Basic Sending Operations .......................................................... 6-3
    Composing Electronic Cover Page...................................... 6-3
    Cover Page for Next Fax Only........................................ 6-4
    Always Send a Cover Page ............................................. 6-4
    Using a Printed Cover Page ............................................ 6-5
    Composing Your Own Comments .................................. 6-5
    Contrast................................................................................ 6-6
    Resolution ............................................................................ 6-6
    Advanced Sending Operations ................................................... 6-6
    Overseas Mode .................................................................... 6-6
    Call Reservation  / Call Back Message ............................... 6-7
    Print Sample Call Back Message ........................................ 6-7
    Delayed FAX ....................................................................... 6-8
    Setting Up for Polled Transmit............................................ 6-8
    Canceling a Scheduled Job .................................................. 6-9
    Interrupting Delayed Fax and Polled Transmit Jobs ........... 6-9 
    7
     
    Auto Dial Numbers and Dialing Options ...................................... 7-1 
    Storing Numbers for Easy Dialing ............................................. 7-1
    Storing One Touch Dial Numbers ....................................... 7-1
    Storing Speed Dial Numbers ............................................... 7-2
    Changing One Touch and Speed Dial Numbers.................. 7-3 
    						
    							 
    x
     
       
     
    Setting Up Groups for Broadcasting ................................... 7-3
    Dialing Options .......................................................................... 7-4
    Manual Dialing .................................................................... 7-4
    One Touch Dialing .............................................................. 7-4
    Speed Dialing ...................................................................... 7-5
    Dialing Access Codes and Credit Card Numbers................ 7-5
    Search .................................................................................. 7-6
    Redial ................................................................................... 7-6
    Broadcasting ........................................................................ 7-6
    Next-Fax Reservation .......................................................... 7-7
    Multiple Resolution Transmission ...................................... 7-7
    Pause .................................................................................... 7-8
    Hold ..................................................................................... 7-8
    Tone/Pulse ........................................................................... 7-8 
    8
     
    Telephone Services .......................................................................... 8-1 
    Custom Features ......................................................................... 8-1
    Distinctive Ring ................................................................... 8-1
    What Does Your Telephone Company’s 
    “Distinctive Ring” Do? ................................................. 8-1
    What Does Brother’s “Distinctive Ring” Do? ................ 8-1
    Do You Have Voice Mail?.............................................. 8-2
    Before You Choose the Ring Pattern to Register ........... 8-2
    Very Important ................................................................ 8-3
    Registering the Distinctive Ring Pattern......................... 8-3
    Caller ID .............................................................................. 8-3
    Caller ID Log .................................................................. 8-3
    Printing the Caller ID Log .............................................. 8-4
    Viewing the Caller ID Log.............................................. 8-4
    Returning a Call from the Log ........................................ 8-4
    Registering a Caller ID Number ..................................... 8-5
    Call Waiting Caller ID......................................................... 8-6 
    9
     
    Remote Fax Options........................................................................ 9-1 
    Fax Forwarding/Paging .............................................................. 9-1
    Programming a Fax Forwarding Number............................ 9-1
    Programming Paging Number ............................................. 9-1
    Setting Fax Storage .................................................................... 9-2
    Backup Print ........................................................................ 9-2
    Changing the Remote Retrieval Access Code............................ 9-3 
    						
    							 
       
     
    xi
     
    Remote Retrieval ........................................................................ 9-3
    Using Remote Retrieval Access Code................................. 9-3
    Remote Commands ............................................................. 9-4
    Retrieving Fax Messages..................................................... 9-5
    Changing Fax Forwarding Number ..................................... 9-5 
    10
     
    Making Copies ............................................................................... 10-1 
    Copy Operations....................................................................... 10-1
    Using the Fax Machine as a Copier ......................................... 10-1
    Making a Single Copy ....................................................... 10-1
    Multiple Copies ................................................................. 10-2
    Reducing and Enlarging Copies ........................................ 10-2 
    11
     
    Printing Reports ............................................................................ 11-1 
    Fax Settings and Activity ......................................................... 11-1
    Customizing the Transmission Verification Report .......... 11-1
    Setting the Fax Activity Report Interval ........................... 11-1
    Using the Quick-Scan/Reports Key................................... 11-2 
    12
     
    Important Information ................................................................. 12-1 
    Standard Telephone and FCC Notices ..................................... 12-1 
    International ENERGY STAR
     
    ®
     
     Compliance Statement
     
    .... 12-2
    Industry Canada Compliance Statement 
    (For Canada Only) ...................................................... 12-2
    Federal Communications Commission Compliance 
    Notice (For USA Only) .............................................. 12-2
    Important ....................................................................... 12-2
    Important Safety Instructions........................................ 12-3 
    13
     
    Troubleshooting and Routine Maintenance ............................... 13-1 
    Troubleshooting ....................................................................... 13-1
    Error Messages .................................................................. 13-2
    Clearing Jams .................................................................... 13-4
    Replacing the Print Cartridge ............................................ 13-5
    If You Are Having Difficulty with Your Fax Machine..... 13-6
    Printing or Receiving Faxes .......................................... 13-6
    Phone Line or Connections ........................................... 13-7
    Sending Faxes ............................................................... 13-7
    Handling Incoming Calls .............................................. 13-8
    Routine Maintenance................................................................ 13-9 
    						
    							 
    xii
     
       
     
    Cleaning the Scanner ......................................................... 13-9
    Cleaning the Print Head................................................... 13-10
    Packing and Shipping the Machine ........................................ 13-11 
    14
     
    Specifications ................................................................................... S-1 
    15Glossary........................................................................................... G-1
    16Index .................................................................................................. I-1
    17Remote Retrieval Access Card...................................................... R-1 
    						
    							INTRODUCTION   1 - 1
    1Introduction
    Using This Manual
    Thank you for purchasing a Brother fax machine. This fax machine has been designed 
    to be simple to use, with LCD screen prompts to guide you through functions. 
    However, you can use your fax machine to its fullest potential by taking a few minutes 
    to read this manual.
    Finding Information 
    All chapter headings and subheadings are listed in the Table of Contents. You will be 
    able to find information about a specific feature by checking the Index at the back of 
    this manual. Also, throughout this manual, you’ll see special symbols alerting you to 
    important information, cross-references, and warnings. Illustrations of some screen 
    displays also help you choose the correct key-presses.
    Conventions Used in this Manual
    Throughout this manual you’ll see special symbols alerting you to important 
    information, warnings, and actions to perform. For clarification, and to help you 
    choose the correct key presses, we’ve added illustrations of some LCD 
    messages.
    boldfaceBold typeface identifies a specific key on the fax machine control panel.
    italicsItalics typeface emphasizes an important point, or refer you to 
    related topic.
    bubble dotBubble Dot typeface identifies the messages on the LCD of the fax 
    machine.
    Additionally, your fax machine can print a list of basic operational steps and 
    explanations. (See Using the Quick-Scan/Reports Key, page 11-2.)
    Warnings detail precautions you must take to avoid possible 
    personal injury.
    Cautions specify procedures you must follow or avoid to prevent 
    possible damage to the fax machine.
    NoteNotes tell you the proper response for a situation that may 
    occur.
    FYI tips provide details about how the current operation 
    interacts with other features.
    Improper Setup alerts you to devices and procedures that are 
    not compatible with the fax machine. 
    						
    							1 - 2   INTRODUCTION
    FAX-1270e Control Panel Overview
    5
    3
    2
    4657
    1
    9
    8
    Liquid Crystal Display (LCD)
    Displays messages to help you set up 
    and operate your fax machine.
    Shift
    This key is used to access the 7 
    through 12 One Touch numbers.
    One Touch Dial Keys
    These six keys give you instant access 
    to twelve previously stored phone 
    numbers.
    Copy Keys
    Enlarge/Reduce
    Use this key to enlarge or reduce 
    copies depending on the ratio you 
    select: 150%, 125%, 120%, 100%, 
    93%, 87%, 75% or 50%.
    To reduce the image size 
    automatically, select AUTO.
    Sort
    Use this key when you want multiple 
    copies of a multiple page original in 
    order.
    Copy
    Makes a copy.
    Telephone Keys
    Redial/Pause
    Re-dial the last number called. Also 
    inserts a pause in autodial numbers.
    Hook
    Lets you dial telephone and fax 
    numbers without lifting the handset.
    Search/Speed Dial
    Lets you dial stored phone numbers by 
    pressing a two-digit number. Also, lets 
    you look up numbers stored in the 
    dialing memory.
    Hold/Caller ID
    Lets you place calls on hold. Also, lets 
    you view or print the Caller ID list.
    Dial Pad
    Dials phone and fax numbers, and can 
    be used as a keyboard for entering 
    information into the fax machine.
    1
    2
    3
    4
    5
    6 
    						
    							INTRODUCTION   1 - 3
    FAX Keys
    Receive Mode
    Use to select how the fax machine will 
    handle incoming calls.
    Resolution
    Sets the resolution when you send a fax 
    or make a copy.
    Quick-Scan/Reports
    Lets you take advantage of memory 
    transmission. Also, accesses the 
    Reports menu so you can select a 
    report to print: Help List, Auto Dial, 
    Fax Activity, Transmission, 
    Telephone Index List, User Settings 
    and Memory Status List.
    Fax Start
    Starts an operation, such as sending a 
    fax.
    Navigation Keys:
    Menu/Set
    Lets you access the Menu and 
    Programming mode and stores your 
    settings in the fax machine. 
    Press to scroll forward or backward to 
    set a menu selection.
    Also, you can use these keys to do an 
    alphabetical search for the names of 
    stored numbers.
    Volume
    Press to scroll through the menus and 
    options.
    When using the speaker, ring or 
    handset, you can press these keys to 
    adjust the volume.
    Stop/Exit
    Stops a fax, cancels an operation or 
    exits from Menu mode.
    78
    or
    or
    9 
    						
    							1 - 4   INTRODUCTION
    About Fax Machines
    If you’re a first-time fax machine user, fax operation might seem a little mysterious. 
    You’ll soon get used to the unusual fax tones on your phone line, and be able to send 
    and receive faxes easily. 
    Custom Features 
    Do You Have Voice Mail on the Phone Line?
    If you have Voice Mail on the phone line on which you will install your new fax 
    machine, there is a strong possibility that Voice Mail and the fax machine will conflict 
    with each other while receiving incoming calls.
    Why Should There Be Trouble?
    Since both fax machines and Voice Mail pick up the line at the number of rings you 
    have set, each of them has the ability to keep the other from receiving calls.   For 
    example, if your Voice Mail is set to answer after two rings and your fax machine is 
    set to answer after four, your Voice Mail will keep your fax machine from receiving 
    faxes.  If you set Voice Mail and the Brother machine to answer at the same number 
    of rings, there is no way of knowing which one will answer first.  It is important to 
    remember that neither Voice Mail nor the fax machine can pass the call back to the 
    other after the call has been answered.
    How Can You Avoid Possible Problems? 
    A very good way to avoid problems like the one mentioned previously is to get a 
    second phone number on your present phone line. Many people with Voice Mail opt 
    for this choice, which is called “Distinctive Ring,” and they are very satisfied with it. 
    For details about this type of custom service,  please see Distinctive Ring, page 8-1.
    Another way to avoid possible problems is to replace your Voice Mail with an 
    answering machine. Your Brother fax machine is designed to work in tandem with an 
    answering machine or TAD (telephone answering device). 
    (See Connecting an External Telephone Answering Device (TAD), page 2-9.)
    Fax Tones and Handshake
    When someone is sending a fax, the fax machine sends fax calling tones (CNG 
    tones)—soft, intermittent beeps at 4-second intervals. You’ll hear them when you dial, 
    and then press Fax Start, and they continue for about 60 seconds after dialing. During 
    that time, the sending machine must begin the “handshake” with the receiving 
    machine. Each time you use automatic procedures to send a fax, you are sending CNG 
    tones over the phone line. You’ll soon learn to listen for these soft beeps each time you 
    answer a phone on your fax line, so you know if you are receiving a fax message. 
    						
    							INTRODUCTION   1 - 5
    The receiving fax responds with fax receiving tones—loud, chirping sounds. A 
    receiving fax chirps for about 40 seconds over the phone line, and the LCD shows 
    RECEIVE. If your fax machine is set to the FAX ONLY Mode, it will answer every 
    call automatically with fax receiving tones. Even if the other party hangs up, your fax 
    machine continues to send the “chirps” for about 40 seconds, and the LCD continues 
    to display RECEIVE. To cancel the receiving mode, press Stop/Exit.
    When your fax machine answers in FAX/TEL Mode, the fax machine listens for CNG 
    tones and then responds with receiving tones.
    The fax “handshake” is the time in which the sending machine’s CNG tones and the 
    receiving machines “chirps” overlap. This must be for at least 2 to 4 seconds, so the 
    machines can understand how each is sending and receiving the fax. The handshake 
    cannot begin until the call is answered, and the CNG tones only last for about 60 
    seconds after the number is dialed. Therefore, it’s important for the receiving machine 
    to answer the call in as few rings as possible.
    Error Correction Mode (ECM)
    The Error Correction Mode (ECM) is a way for the fax machine to check the integrity 
    of a fax transmission while it is in progress. ECM transmissions are possible only 
    between machines that both have the ECM feature. If they do, you may send and 
    receive fax messages that are continuously checked for their integrity.
    Sufficient memory must be available in your fax machine for this feature to work.
    Test Sheet Procedure and Product Registration 
    (For USA Only)
    After programming your Station ID, please fill out the TEST SHEET included with 
    your fax machine, and then fax it to Brother’s Automated Fax Response System as 
    your first transmission. This will verify that your fax machine is properly installed. To 
    get a response, you must have set up your Station ID. 
    (See Setting Station ID, page 4-1 in the Owner’s Manual.)
    When your TEST SHEET is received, a Confirmation Sheet and Product Registration 
    form will be sent back to your machine. Please fill out the form and return it to 
    complete your registration.
    USA: 1-908-685-9283 (fax)
    When you have an external telephone answering device (TAD) on your fax line, your 
    TAD will determine the number of rings before the call is answered. Pay special 
    attention to the directions in the Installation chapter for connecting a TAD to your fax 
    machine. 
    						
    							2 - 1   LOCATION AND CONNECTIONS
    2Location and Connections
    Caution
    Never install telephone wiring during a lightning storm.
    We recommend that this product be used with a surge protection device to protect the 
    product against lightning storms.
    Never install a telephone jack in a wet location unless the jack is specifically designed 
    for a wet location.
    Never touch telephone wires or terminals that are not insulated unless the telephone 
    line has been disconnected at the network interface.
    Use caution when installing or modifying telephone lines.
    Avoid using a telephone (other than a cordless type) during an electrical storm. There 
    may be a remote risk of electric shock from lightning.
    Do not use the telephone to report a gas leak in the vicinity of the leak.
    For PLUG CABLE EQUIPMENT, the socket-outlet should be installed near the 
    equipment and should be easily accessible.
    Choosing a Location
    Place your fax machine on a flat, stable surface, such as a desk. Select a place that is 
    free of vibration and shocks. Locate the fax machine near a telephone jack and a 
    standard, grounded power outlet.
    Avoid placing your machine in a high-traffic area. 
    Do not place near heaters, air conditioners, water, chemicals or refrigerators. 
    Do not expose the fax machine to direct sunlight, excessive heat, moisture or dust. 
    Do not connect your machine to electrical outlets controlled by wall switches or 
    automatic timers. Disruption of power can wipe out information in the unit’s 
    memory. 
    Do not connect your machine to electrical outlets on the same circuit as large 
    appliances or other equipment that might disrupt the power supply. 
    Avoid interference sources, such as speakers or the base units of cordless phones. 
    						
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