Brother 580mc Plain Paper Fax Owners Manual

							TELEPHONE SERVICES   8 - 2
4Press    or   to select the prestored ring pattern you want to assign and press 
Function/Set. (You will hear each pattern as you scroll through the four patterns.) 
Be sure to choose the pattern assigned by the Telephone Company.
5Press Stop to exit.
Caller ID
The Caller ID feature of this FAX/MFC lets you use the Caller ID subscriber service 
offered by many local telephone companies. After at least two rings, the screen 
displays the telephone number of your caller (or up to 16 characters of the name, if 
available). Once you pick up the handset, the Caller ID information disappears from 
the screen, but the call information remains stored in the Caller ID memory.
¥ CALL PICKUP display remains on the screen when no Caller ID information was 
transmitted.
¥ OUT-OF-AREA display means the call originates outside your Caller ID service area.
¥ PRIVATE CALL display means the caller has intentionally blocked transmission of 
information.
Caller ID service varies with different carriers. Call your local telephone company to 
determine the kind of service available in your area.
Caller ID Log
Your FAX/MFC stores up to 30 of the last Caller IDs received into the FAX/MFCÕs 
memory in the Caller ID Log. When the thirty-first call comes in, information about 
the first call is erased. You can print the report or scroll through Caller ID information 
to review those calls made to your FAX/MFC.
Ring 
PatternRings
1 long - long
2 short - long - short
3 short - short - long
4 very long (normal pattern) 
						

							8 - 3   TELEPHONE SERVICES
Printing the Caller ID Log
1Press Hold/Caller ID.
2To print the Caller ID Log, press Start.
Viewing the Caller ID Log
1Press Hold/Caller ID.
2After 2 seconds, press    or   to scroll 
through the Caller ID Log.
3When you want to see more detailed 
information for a displayed ID (phone 
number and date and time call was received) 
press Function/Set.
4To continue viewing the Caller ID Log (Step 
2), press    or   .
ÑORÑ
To exit the Caller ID Log, press Stop.
Returning a Call from the Log
You can scroll through the Caller ID Log and select a call to return automatically.  (See 
page 8-2)
You must set up your AREA CODE in advance. (USA only)
1Press Hold/Caller ID.
2Press    or    to scroll through the Caller 
ID Log and when you see a call you want to 
return immediately, press Function/Set.
3To begin dialing, press Start.
4Begin speaking when the other party 
answers.
This feature may not be available in certain area of USA and Canada.
If your dialing plan does not follow the standard 1 + area code + 7-digit number 
dialing system for calling outside your area code, you may experience problems 
returning calls automatically from the Caller ID Log. Your FAX/MFC will 
automatically dial Ò1Ó plus the area code for any number that does not originate in 
your area code. If this is not the procedure followed by your dialing plan you will not 
be able to return calls automatically.
CALLER ID LOG
PRINTING
SELECT  & SET
PRESS START KEY
CALLER ID LOG
01)MARY HENDERSON
02)TOM HENDERSON
03)ABC COMPANY
03)ABC COMPANY
03)02/01 12:00
03)9087772837
DIAL:PRESS START
SELECT  & SET
PRESS START KEY
CALLER ID LOG
01)MARY HENDERSON
DIAL:PRESS START
01)9082438436
01)02/01 12:00 
						

							TELEPHONE SERVICES   8 - 4
Registering a Caller ID Number
You can set up a caller in the Caller ID Log as a One Touch or Speed Dial number.
1Press Hold/Caller ID.
2After 2 seconds, press   or   to scroll 
through the Log and when you see a caller 
you want to register, press Function/Set.
3To register the caller as a One Touch 
number, press the One Touch key where you 
want the number to be stored.
ÑORÑ
To register the caller as a Speed Dial number, 
press Search/Speed Dial and use the dial 
pad to press the two-digit location code (01Ð
50), and press Function/Set.
4Enter the callerÕs name and press Function/Set.
5Press   or   to select the type of number and press Function/Set:
6Return to Step 2 to store another auto dial numberÑORÑPress Stop to exit.
Clearing a Caller ID Stored in Memory
For effective use of the memory, it is recommended that you clear the Caller IDs stored 
in memory by pressing Erase when the display shows the number or name.
If the LCD shows REGISTERED, the auto dial location already has a number.
FAXA fax number
TELA telephone (voice) number
FAX/TELBoth a fax and telephone number
CHAINA number, usually an access code, for chain dialing
SELECT  & SET
PRESS START KEY
CALLER ID LOG
03)ABC COMPANY
03)02/01 12:00
03)9087772837
DIAL:PRESS START
NAME:
ENTER & SET 
						

							8 - 5   TELEPHONE SERVICES
Call Waiting Caller ID
The Call Waiting Caller ID feature lets you use the Call Waiting Caller ID service 
offered by many local telephone companies. This feature displays the telephone 
number (or name, if available) of Call Waiting callers on your FAX/MFCÕs screen.
1To answer a Call Waiting signal while youÕre talking on the phone, ask the other party 
if you can put them on Hold to catch the other call. The screen displays the Caller ID.
2Press Search/Speed Dial to switch to the second call.
3To switch back to the first call, press Search/Speed Dial again.
CallManage (For USA Only)
This Brother fax machine provides convenient, ÒOne-TouchÓ access to a long distance 
plan that provides best average long distance rates*.  Once registered, fax or phone 
calls made using the CallManage feature will access a long distance carrier selected 
by CallManage, Inc., that offers a plan with best average domestic rates based on 
standard long distance plans of major carriers within the United States.  This may 
result in significant savings, depending on your current long distance carrier and 
calling patterns.
Trying the CallManage feature requires no commitment on your part.  Just follow the 
steps below to register with CallManage, Inc.  Once registered, your One-Touch key 
4 can be used to access the CallManage feature for any calls you choose.  Calls made 
without using the CallManage feature will be processed through your normal long 
distance carrier. 
If you prefer not to activate the CallManage feature you can use One Touch key 4 to 
store a number of your own choosing.
Registration with CallManage
Before using the CallManage feature, you must register for this service with 
CallManage Inc.:
1Pick up the handset of your FAX/MFC.
2Press One Touch 4.
(Your machine will automatically dial the pre-stored toll free registration number for 
CallManage, Inc. or you may directly dial 1-888-387-9680.)
3A CallManage Customer Service Representative will ask you a number of simple 
questions required to set up your account (such as name, address, phone number, etc. 
for billing purposes). There are no sign-up fees, monthly service charges or connection 
fees for the CallManage feature. You will receive a separate itemized bill each month 
from CallManage, Inc. for only those calls made using the CallManage feature*.
4After registering, the Representative will explain how to reprogram your One Touch 
key 4 for CallManage dialing.
Either caller can hang up at any time. However, if you hang up you will disconnect 
both callers. 
						

							TELEPHONE SERVICES   8 - 6
Sending a Fax Using CallManage
1Place the original face down in the ADF.
2Press One Touch 4.
3Dial the complete long distance or international fax number as usual, using One Touch, 
Speed Dial, Search or the dial pad. (See One Touch Dialing, Speed Dialing and Search, 
page 7-4 to 7-6.)
4Press Start.
Placing a Telephone Call Using CallManage
1Press One Touch 4.
2Dial the complete long distance or international number as usual, using One Touch, 
Speed Dial, Search or the dial pad. (See One Touch Dialing, Speed Dialing and 
Search, page 7-4 to 7-6.)
3Press Start.
4Pick up the handset when you hear the other party through the fax machineÕs one-way 
speaker.
Customer Support
If you have questions or want more information, call CallManage at 1-877-622-5457.
You must dial the number and wait to hear the other party answer before you pick up 
the handset to speak.
Percent savings and comparisons based on standard rate plans of major carriers with 
tariffs in effect as of January 2000. Long distance savings will depend upon the 
customerÕs current carrier for long distance service and his or her calling patterns.  
Rates updated periodically. Call 1-877-622-5457 for latest rate and underlying carrier 
information.  In order to use the CallManage feature you must register for service 
through CallManage, Inc (toll free) at 1-888-387-9680. Once registered, the One 
Touch 4 button will access a long distance provider selected by CallManage, Inc. that 
offers a plan with best average domestic rates based on standard long distance plans 
of major carriers within the United States. Using the CallManage feature after 
registering will result in your receiving a long distance telephone bill from 
CallManage, Inc.  Without proper registration, calls made using the One Touch 4 
button may not be connected or may default to a standard rate plan offered by the 
underlying carrier and charges for such calls will appear either on the customerÕs 
local telephone bill as the underlying carrierÕs service or on a direct bill from the 
underlying carrier. The One Touch 4 button should not be used if the customer wishes 
to use his or her existing primary or dial around carrier for long distance service. 
Brother International, Corp. is not responsible for long distance service or customer 
billing. Subject to service availability. All applications are subject to credit approvals. 
DO NOT USE THE ONE TOUCH 4 BUTTON TO DIAL 911 Ð IT WILL NOT 
ACCESS EMERGENCY SERVICES.
CallManage is a trademark of CallManage, Inc. 
						

							9 - 1   MESSAGE CENTER
99Message Center
Message Center Mode
Message Center Mode allows you to store incoming fax and voice messages in a 
flexible memory. The memory stores 15 minutes of voice messages, or up to 20 pages 
of fax memory. Any voice or fax message can be retrieved remotely. Memory is 
shared between fax and voice messages, which are stored on a Òfirst-come, first-
servedÓ basis.
You must record an outgoing message in order to use the Message Center Mode. (See 
Recording Message Center Outgoing Message, page 9-2.)
Flexible Memory Settings (Message Storage)
Message Center Mode offers you six flexible memory settings, so you can decide the 
kinds of messages you want to receive. 
1.FAX:ON VOICE:ONBoth voice and fax messages are stored. You can use 
the Fax Forwarding or Paging features and retrieve 
voice and fax messages remotely.
2.FAX:ON VOICE:EXTYou need an external answering machine connected to 
the EXT jack for this setting. Fax messages are stored 
in the message center memory, but voice messages are 
stored in your external answering machine. Retrieve 
messages from the external answering machine. You 
cannot use the Paging feature for voice messages with 
this setting.
3.FAX:ON VOICE:OFFAll memory is used to store fax messagesÑ no voice 
messages will be stored.
4.FAX:OFF VOICE:ONAll memory is used to store voice messagesÑno fax 
messages will be stored. Incoming faxes will print on 
paper. You can use the Paging feature, and retrieve 
voice messages remotely.
5.FAX:OFF VOICE:EXTYou need an external answering machine connected to 
the EXT jack for this setting. Incoming faxes are not 
stored in memory, but will print on paper. Voice 
messages are stored in the external answering 
machine.
6.FAX:OFF VOICE:OFFIncoming faxes are not stored in memory, but will 
print on paper. Voice calls are not stored in memory.  
						

							MESSAGE CENTER   9 - 2
Setting Up the Message Center
You must set up the Message Center in the following order:
1Setting Message Storage. 
(See Setting Message Storage, page 9-2.)
2Record Message Center Outgoing Message (MSG CTR OGM). 
(See Recording Message Center Outgoing Message, page 9-2.)
3Activate Message Center Mode. 
(See Activating Message Center Mode, page 9-3.)
Setting Message Storage
Read the Flexible Memory Setting descriptions on page 9-1 before you select the FAX 
and VOICE settings below.
1Press Function/Set, 8, 1.
2Press   or   to select ON (or OFF) 
and press Function/Set.
3Press   or   to select your setting from the list on pages Flexible Memory Settings 
(Message Storage), page 9-1 (ON, OFF, EXT) and press Function/Set.
4Press Stop to exit.
Recording Message Center Outgoing Message
Recording the Message Center Outgoing Message (MSG CTR OGM) is the second 
step you need to follow before you can turn on the Message Center. Make sure your 
OGM is less than 20 seconds long.
1Press Function/Set, 8, 3. 
The screen prompts you to choose an OGM.
2Press   or   to select MSG CTR OGM? (not F/T OGM) and press 
Function/Set.
This is the only setting you can select if you want to turn the Message Center on.
3Press   or   to select RECORD OGM? and press Function/Set.
4Pick up the handset to record a message. 
For example: Hello. We are unable to take your call at this time. Please leave a 
message after the signal. If you wish to send a fax, please press  5 1, wait for fax 
tones, then press the Start button.
5Replace the handset. The Message Center will play your OGM.
6Press Stop to exit.
FAX:OFF?
SELECT     & SET
VOICE:ON?
SELECT     & SET
MSG CTR OGM?
SELECT     & SET 
						

							9 - 3   MESSAGE CENTER
Listening to Outgoing Message (OGM)
1Press Function/Set, 8, 3.
2Press   or   to select MSG CTR OGM? (or F/T OGM) and press Function/Set.
3Press   or   to select PLAY OGM? and press Function/Set. Adjust the volume 
by pressing Volume   or  .
4Press Stop to exit.
Erasing Outgoing Message (OGM)
1Press Function/Set, 8, 3.
2Press   or   to select MSG CTR OGM? (or F/T OGM) and press Function/Set.
3Press   or   to select ERASE OGM? and press Function/Set.
4Press 1 to erase the OGMÑORÑPress 2 to exit without erasing.
5Press Stop to exit.
Activating Message Center Mode
Press and hold until it lights and 
the LCD displays:
When light is out, the Message Center is off. (See Setting Up the Message Center, 
page 9-2.)
Message Indicator
The light flashes when you have new messages or faxes waiting for your review. 
The LCD displays the total number of voice and 
fax messages stored in the Message Center 
memory.
If you press the flashing to turn off the 
Message Center before getting your new 
messages, they wonÕt be lost. The new messages 
will be played automatically and the LCD will ask you to acknowledge the new faxes:
Press 1 to print (and automatically delete) the faxes from memoryÑORÑPress 2 to 
save the faxes in memory until printing is convenient.
MC:MSG CTR
VOICE:03 FAX:02
PRINT FAX?
1.YES 2.NO 
						

							MESSAGE CENTER   9 - 4
Playing Voice Messages
Follow the steps below to listen to voice messages.
1Press Play/Record. Adjust the Volume by pressing   or   .
All messages are played in the order they were recorded. The display shows the 
number of the current message, and the total number of messages.
If Caller ID information was received, the FAX/MFC beeps during the message and 
displays the Caller ID information for one second.
During playback, the screen displays the time and date the message was recorded.
2Press    (RWD) at the end of the message to repeat a message. Press # (FWD) to skip 
to the next message. You can press  and # repeatedly until you reach the message 
you want to play.
3Press Stop to exit.
Printing a Fax Message
Once you print a new fax message stored in memory, it is erased from the memory 
automatically.
1Press Play/Record. After two seconds, the FAX/MFC begins to play voice 
messages.
2If there are fax messages in memory, the LCD 
displays:
3To print the faxes, press 1 
ÑORÑ
Press 2 to exit without printing. 
Backup Printing Option
When you choose FAX: ON in the Message Center mode, all incoming fax messages 
are stored in the available memory for retrieval. To print a backup copy automatically, 
turn this option on.
1Press Function/Set, 8, 2.
2Press   or   to display ON (or OFF) and 
press Function/Set.
3Press Stop to exit.
PRINT FAX?
1.YES 2.NO
BACKUP PRINT:ON
SELECT     & SET 
						

							9 - 5   MESSAGE CENTER
Erasing Messages
If you choose to erase all fax messages, the FAX/MFC will print any previously 
unprinted faxes before erasing them from memory. Fax messages cannot be erased 
individually. 
You can erase voice messages individually, or all at once.
To erase voice messages individually
1Press Play/Record. The FAX/MFC sounds a two-second beep and begins message 
playback. Each message is preceded by one long beep, and followed by two short 
beeps.
2To erase a specific message, press Erase 
immediately after the two short beeps, or while 
the message is playing. The screen prompts
3Press 1 to erase the messageÑORÑPress 2 to cancel.
4Press Stop to exit.
To erase messages all at once
1Press Erase.  
2Press    or   to select erasing all voice 
messages (VOICE), all document messages 
(FAX), or all messagesÑboth voice and faxÑ(MSG) and press Function/Set.
3Press 1 to eraseÑORÑPress  2 to cancel.
4Press  Stop to exit.
Setting Maximum Time for Incoming Messages
Your FAX/MFC comes set to receive voice messages up to 30 seconds long. You can 
change this setting to any length from 20 seconds to 60 seconds, in 5-second 
increments.
1Press Function/Set, 8, 4.
2Press   or   to select the maximum time 
setting for incoming messages and press 
Function/Set.
3Press Stop to exit.
ERASE THIS MSG.?
1.YES 2.NO
ERASE ALL VOICE?
SELECT  & SET
MESSAGE 30 SEC?
SELECT     & SET